Mar 23, 2021 Commissioners Court

MOTION CARRIES ITEM SEVENTEEN DISCUSSION ACTION TO APPROVE BUT BUDGET AMENDMENT NUMBER

, AYE. OPPOSED, NONE..

[17. Discussion/Action to approve Budget Amendment #34 to receive donation from wedding held on 03.05.2021.]

THIRTY FOUR TO RECEIVE DONATIONS FROM WEDDING HELD ON 3/5/2021.

COMMISSIONERS I PERFORMED THE WEDDING HERE AT THE COURTHOUSE AND THEY MADE A PAYMENT AND I'M DONATING THAT PAYMENT TO THE COUNTY.

SO LOOK FOR A MOTION TO APPROVE BUDGET AMENDMENT THIRTY FOUR.

SO MOVED.

WE HAVE A MOTION. DO WE HAVE A SECOND? SECOND. WE HAVE A MOTION AND A SECOND.

ALL IN FAVOR. SAY AYE. AYE.

OPPOSED. NONE. THE MOTION CARRIES.

[18. Discussion/Action to approve Budget Amendment #35 in reference to the CO's 2018 needed for making the necessary major capital improvement payments.]

ITEM 18, DISCUSSION ACTION TO APPROVE A BUDGET AMENDMENT 35 IN REFERENCE TO THE CO'S 2018 NEEDED FOR MAKING THE NECESSARY MAJOR CAPITAL IMPROVEMENT PAYMENTS.

[INAUDIBLE] YES, SIR, WE ARE JUST REQUESTING THAT WE MOVE THE FUNDS.

WE ALWAYS BUDGET THEM IN THE 039 ONE THOUSAND FORTY EIGHT FIFTY IN THE MISCELLANEOUS ACCOUNT, THEN WE'LL COME BEFORE COMMISSIONERS COURT AND REQUEST WHATEVER LINE ITEM WE NEED TO MOVE IT, WHICH IS MOST OF THE TIME INTO MACHINERY AND EQUIPMENT.

01311015310.

AND THIS IS FOR THE FREIGHT LINERS, TWO HUNDRED AND TEN THOUSAND TWO HUNDRED THIRTY SEVEN DOLLARS. OK, THANK YOU COMMISSIONERS.

ANY QUESTIONS? IF NOT, I'D LOOK FOR A MOTION TO APPROVE A BUDGET AMENDMENT 35.

I'LL MAKE THE MOTION. WE HAVE A MOTION.

ALL IN FAVOR SAY AYE. AYE. OPPOSED.

ITEM NINETEEN DISCUSSION ACTION TO APPROVE PURCHASE ORDER NUMBER 00215-R1 FOR FREIGHTLINER M2-112 BELLY DUMP FROM CO FUNDS.

[19. Discussion/Action to approve Purchase Order #00215-R1 for Freightliner M2-112 belly dump from CO funds.]

COMMISSIONERS I SUGGEST THE MOTION TO APPROVE THE PO IS BUY THE BELLY DUMPS.

DO WE HAVE A MOTION TO APPROVE? WE HAVE MOTION. DO WE HAVE A SECOND? WE HAVE A MOTION AND A SECOND. ALL IN FAVOR SAY AYE.

AYE. OPPOSED, NONE.

THE MOTION CARRIES.

[20. Discussion/Action to approve payment of invoice #VM101007202 for Freightliner M2-112 belly dump from CO funds.]

ITEM 20. DISCUSSION AND ACTION TO APPROVE PAYMENT OF INVOICE VM101007202 FREIGHTLINER M2-112 BELLY DUMP FROM CO FUNDS SPEAKS FOR ITSELF COMMISSIONERS MOTION TO APPROVE PAYMENT FOR THE INVOICE. WE HAVE A MOTION.

SO MOVE. DO WE HAVE A SECOND.

WE HAVE A MOTION AND A SECOND. ALL IN FAVOR SAY AYE.

ITEM TWENTY ONE DISCUSSION AND ACTION TO APPROVE BUDGET AMENDMENT THIRTY SIX FOR ELECTIONS ADMIN FEE INCREASING ESTIMATED REVENUES AND BUDGET RESPECTIVELY.

[21. Discussion/Action to approve Budget Amendment #36 for elections admin fee increasing estimated revenues and budget respectively.]

AND SO WE'RE RECEIVING SEVEN HUNDRED AND SIXTY NINE DOLLARS FROM ZERO ZERO ONE SIX THOUSAND ZERO NINE NINE ZERO AND PLACING IT IN THE TRAINING ZERO ZERO ONE SIX FIVE FIVE ZERO FOUR EIGHT ONE ZERO.

ANY QUESTIONS COMMISSIONERS? IF NOT. I'D LOOK FOR A MOTION TO APPROVE.

WE HAVE MOTION. DO WE HAVE A SECOND? SECOND. WE HAVE A MOTION AND A SECOND.

MOTION CARRIES ITEM TWENTY TWO DISCUSSION AND ACTION TO APPROVE BUDGET AMENDMENT THIRTY

AYE. OPPOSE NONE.

[22. Discussion/Action to approve Budget Amendment #37 to move $30,000.00 from Medical Contingency (001-6510-4864) to Autopsy (001-6510-4123) to submit change order on PO REQ00701.]

SEVEN TO MOVE THIRTY THOUSAND DOLLARS FOR MEDICAL CONTINGENCY ZERO ZERO ONE SIX FIVE ONE

[00:15:04]

ZERO FOUR EIGHT SIX FOUR TO AUTOPSY ZERO ZERO ONE SIX FIVE ONE ZERO FOUR ONE TWO THREE TO SUBMIT CHANGE ORDER ON P0 REQUISITION ZERO ZERO SEVEN ZERO ONE.

AND THIS IS COMMISSIONERS.

WE JUST NEED TO GET SOME MONEY OUT OF THAT CONTINGENCY.

WE'VE HAD ABOVE AVERAGE AMOUNT OF AUTOPSIES THIS YEAR, SO WE'LL NEED TO JUST MOVE THAT IN THERE SO WE CAN CONTINUE SUPPORTING THE GPS.

WE HAVE A MOTION TO APPROVE ITEM TWENTY TWO DO WE HAVE A SECOND, SECOND, WE HAVE A MOTION AND A SECOND ALL IN FAVOR, SAY AYE.

AYE. OPPOSED. NONE. MOTION CARRIES.

[23. Discussion/Action to approve the Change Order for Blanket PO #00704 for Central Texas Autopsy.]

ITEM 23 DISCUSSION AND ACTION TO APPROVE THE CHANGE ORDER FOR BLANKET PO NUMBER ZERO ZERO SEVEN ZERO FOUR FOR CENTRAL TEXAS AUTOPSY IN THE AMOUNT OF SIXTY THOUSAND DOLLARS.

COMMISSIONERS. AGAIN, THIS IS JUST A BLANKET PURCHASE ORDER THAT WE'LL USE TO TO PAY AUTOPSIES AS THEY COME UP. WHAT DO THEY COST PER AUTOPSY? THEY HAVE A COUPLE OF DIFFERENT PLACES EZZY CAN YOU COME UP? I CAN'T REMEMBER THE EXACT AMOUNTS THAT WE PAY EACH OF THEM.

COMMISSIONERS USE. WE USE TWO SEPARATE COMPANIES.

CENTRAL TEXAS IS TWENTY ONE HUNDRED AND THE TRAVIS COUNTY MEDICAL IS TWENTY NINE HUNDRED EACH. SO WE'VE BEEN USING CENTRAL TEXAS AUTOPSY MORE AND MORE, SO WE'VE HAD TO INCREASE THE BLANKET PURCHASE ORDER.

SO THAT'S WHY IT'S BEFORE YOU, BECAUSE IT'S MORE THAN FIFTY THOUSAND DOLLARS NOW.

MEDICAL CENTER BECAUSE THEY GET THE REPORTS MUCH FASTER, BUT THE OTHERS USE CENTRAL TEXAS AUTOPSY. SO IT YOU KNOW, IT KIND OF BEGS THE QUESTION, DO WE NEED TO STANDARDIZE THIS? I'M NOT SURE. AND I THINK IN ALL FAIRNESS, IT WOULD PROBABLY BE A GOOD IDEA TO GET JP'S THAT LIKE TO USE THE MORE EXPENSIVE ONE IN TO FIND OUT, YOU KNOW, HOW MUCH MORE EXPEDIENT IT IS AND IS IT WORTH THE MONEY? AND ARE THERE CIRCUMSTANCES THAT ARE DICTATING THAT THAT THEY GET AN EXPEDITIOUS AUTOPSY IN THAT TYPE OF THING? SO THERE'S PROBABLY A LOT OF QUESTIONS SURROUNDING THAT.

WE NEED TO GET THE ANSWER TO FIRST.

YEAH, I WOULDN'T MIND HAVING THAT DISCUSSION AND LIKE WHAT WHAT CIRCUMSTANCES WARRANT? YEAH, YEAH. AND IT MAY BE WORTH IT TO PUT IT ON THE NEXT AGENDA AND INVITE THE JP'S THAT LIKE TO USE THAT COMPANY TO COME IN AND EXPLAIN WHY THEY WHY THEY FEEL LIKE THEY NEED TO SPEND THAT MUCH MORE MONEY FOR EXPEDIENTS.

YES, I KNOW THAT WE'VE DISCUSSED IT WITH THE VARIOUS JP'S OR EVEN OUR DISTRICT ATTORNEY'S OFFICE. AND I BELIEVE THAT BECAUSE IT IS A PROFESSIONAL SERVICE, UNFORTUNATELY, PROFESSIONAL SERVICES ARE EXEMPT FROM THE BIDDING SO THEY CAN COME AND THEY CAN YOU CAN ASK THESE QUESTIONS.

ABSOLUTELY. YOU'RE WELCOME TO ASK.

YEAH. I'D JUST LIKE TO KNOW I MEAN, I CAN IMAGINE CIRCUMSTANCES WHERE YOU KNOW.

YEAH. YOU KNOW.

ABSOLUTELY, I THINK AND I WAS JUST LOOKING AT.

SHE'S OUR OBVIOUSLY OUR.

SO IF WE WANTED, WE COULD GO WITH ONE PARTICULAR ONE.

WE JUST CAN'T GO OUT FOR BID TECHNICALLY.

BUT WE COULD GO OUT FOR A REQUEST FOR PROPOSALS AND NARROW THAT DOWN TO, YOU KNOW, ONE THAT SUITS THE COUNTY'S BEST NEEDS AND STICK WITH THAT PARTICULAR ONE.

AND THAT WOULD JUST BE YOU GOT ME GOING OUT FOR THE REGULAR QUALIFICATION PROCESS OR PROPOSAL PROCESS.

AND THEN WE GET THOSE PROPOSALS IN.

AND THEN BASED OFF MY RECOMMENDATION OR THE SELECTION COMMITTEE'S RECOMMENDATION, YOU GUYS PICK WHICHEVER ONE THE COUNTY WANTS TO STICK WITH JUST ONE.

WELL, WHY DON'T WE JUST PLAN ON PUTTING THIS ON THE NEXT AGENDA? BECAUSE I FEEL LIKE WE'RE STRAYING A LITTLE BIT FROM THE ITEM THAT WE GOT AND THEN WE CAN INVITE THE JP'S IN AND HAVE A ROBUST CONVERSATION ABOUT THAT TOPIC.

IN THE MEANTIME, WE NEED TO APPROVE ORDER BLANKET ORDER, BLANKET P0 ZERO ZERO SEVEN ZERO FOUR FOR CENTRAL TEXAS AUTOPSY.

DO I HAVE A MOTION? SO MOVE WE HAVE A MOTION. DO WE HAVE A SECOND? SECOND. WE HAVE A MOTION AND A SECOND ALL IN FAVOR.

SAY AYE AYE.

OPPOSED NONE. MOTION CARRIES ITEM 214 DISCUSSION ACTION TO APPROVE BUDGET AMENDMENT THIRTY

[24. Discussion/Action to approve Budget Amendment #38 to place funding back into the General Fund from the HAVA funds to reimburse for funds allowed in accordance to the CARES act.]

EIGHT TO PLACE FUNDING BACK IN THE GENERAL FUND FROM HAVA FUNDS TO REIMBURSE THE FUNDS

[00:20:03]

ALLOWED IN ACCORDANCE TO THE CARES ACT.

SO WE'RE RECEIVING SEVENTEEN THOUSAND EIGHT HUNDRED AND TWENTY FOUR DOLLARS IN ZERO ZERO ONE SIX THOUSAND ZERO NINE FOUR ZERO.

AND DISTRIBUTING THAT AS FOLLOWS ELECTION TEMPORARY ELECTION POLL WORKERS ZERO ZERO ONE SIX FIVE FIVE ZERO ONE ZERO FOUR FIVE IN THE AMOUNT OF FOUR THOUSAND SIX HUNDRED AND FORTY. THE NEXT IS OVER TIME FOR TEMPORARY POLL WORKERS ZERO ZERO ONE SIX FIVE FIVE ZERO ONE ONE FIVE ZERO THE AMOUNT OF TEN THOUSAND TWO HUNDRED TWENTY SEVEN.

NEXT ONE IS EMPLOYEE OVERTIME ZERO ZERO ONE SIX FIVE FIVE ZERO ONE ONE FIVE ONE INTHE AMOUNT OF TWO THOUSAND THREE HUNDRED TWENTY THREE DOLLARS.

SOCIAL SECURITY AND MEDICAL BENEFITS ZERO ZERO ONE SIX FIVE FIVE ZERO TWO ZERO ONE ZERO IN THE AMOUNT OF FIVE HUNDRED AND THIRTY TWO DOLLARS.

AND RETIREMENT ZERO ZERO ONE SIX FIVE FIVE ZERO TWO ZERO THREE ZERO IN THE AMOUNT OF ONE HUNDRED AND TWO DOLLARS.

COMMISSIONERS ARE THERE ANY QUESTIONS IF NOT I'D LIKE FOR A MOTION TO APPROVE ITEM TWENTY FOUR. I'LL MAKE THE MOTION.

APPROVE ITEM TWENTY FOUR.

WE HAVE A MOTION DO WE HAVE A SECOND.

SECOND. WE HAVE A MOTION AND A SECOND.

ITEM TWENTY FIVE DISCUSSION ACTION TO APPROVE A BUDGET AMENDMENT\ THIRTY NINE FOR THE REIMBURSEMENT FOR TAC TRAINING, INCREASING REVENUES AND EXPENDITURE LINE ITEM RESPECTIVELY, COMMISSIONERS THAT'S JUST EXACTLY WHAT IT SOUNDS LIKE.

[25. Discussion/Action to approve Budget Amendment #39 for the reimbursement for TAC training (increasing revenue and expenditure line items respectively).]

WE'RE TAKING REIMBURSED REVENUES AND THE AMOUNT OF SEVENTY FIVE DOLLARS AND PUTTING THEM IN THE TRAINING IN THE AMOUNT OF SEVENTY FIVE DOLLARS REIMBURSED REVENUE LINE ITEM IS ZERO ZERO ONE SIX THOUSAND ZERO NINE FOUR ZERO.

TRAINING IS ZERO ZERO ONE SIX FIVE SIX ZERO FOUR EIGHT ONE ZERO.

ARE THERE ANY QUESTIONS. IF NOT, I'D LOOK FOR A MOTION TO APPROVE ITEM TWENTY FIVE.

SO MOVED.

WE HAVE A MOTION TO APPROVE ITEM TWENTY FIVE.

DO WE HAVE A SECOND.

DISCUSSION AND ACTION TO APPROVE BUDGET AMENDMENT FORTY FOR THE CDBG-DR INFRASTRUCTURE HURRICANE HARVEY ALLOCATION REFERENCING BLACK ANKLE AND BIGGS ROAD.

[26. Discussion/Action to approve Budget Amendment #40 for the CDBG-DR Infrastructure - Hurricane Harvey Allocation referencing Black Ankle and Biggs Roads.]

SO WE'RE RECEIVING SIX HUNDRED NINETY FOUR THOUSAND EIGHT HUNDRED AND SEVENTY DOLLARS INTO THE GLO CBDG INFRASTRUCTURE ACCOUNT, ZERO ONE ZERO THREE THOUSAND ZERO TWO ZERO FIVE AND DISTRIBUTING IT IN THE AMOUNT OF SIXTY THREE HUNDRED AND SIXTY FIVE THOUSAND THREE HUNDRED AND TWENTY FOR BLACK ANKLE ROAD ZERO ONE ZERO TWO THOUSAND FOUR ZERO FOUR THREE AND BIGGS ROAD THREE HUNDRED AND TWENTY NINE THOUSAND FIVE HUNDRED FIFTY INTO ZERO ONE ZERO TWO THOUSAND FOUR ZERO SEVEN FOUR.

COMMISSIONERS. ANY QUESTIONS.

IF NOT, I'D LOOK FOR A MOTION TO APPROVE ITEM 26.

SO MOVED. WE HAVE A MOTION.

DO WE HAVE A SECOND? SECOND. WE HAVE A MOTION AND A SECOND.

ALL IN FAVOR, SAY AYE.

AYE.

OPPOSE. NONE.

THE MOTION CARRIES.

[27. Discussion/Action to approve Change Order for PO #00808 GLO Harvey CDBG Infrastructure Engineer Services.]

ITEM TWENTY SEVEN DISCUSSION ACTION TO APPROVE CHANGE ORDER FOR P0 NUMBER ZERO ZERO EIGHT ZERO EIGHT GLO HARVEY CDBG INFRASTRUCTURE ENGINEERING SERVICES COST FIFTY THREE THOUSAND SIX HUNDRED NINETY THREE DOLLARS AND THIRTY THREE CENTS.

SO YES, JUDGE AND COMMISSIONERS, THIS ONE ORIGINALLY WAS JUST GOING TO COME OUT OF ONE LINE ITEM OUT OF THAT GLO ACCOUNT.

BUT WITHIN THAT GLO PROJECT WE HAVE FOUR DIFFERENT PROJECTS, BLACK ANKLE, BIGGS ROAD IS I THINK, POLITICAL, RIGHT? THERE'S A COUPLE IN THERE.

SO THE BARBARA'S OFFICE AND THE AUDITOR'S OFFICE BROKE IT DOWN WITHIN EACH PROJECT TO KEEP TRACK OF THE PROJECT COSTS.

SO WE JUST BROKE THE SET INVOICE WITHIN THOSE FOUR DIFFERENT ACCOUNTS.

AND THAT'S ALL THE CHANGE ORDER WAS.

SAME AMOUNT. WE JUST BROKE IT DOWN FOR IT, DIVIDED IT BY FOUR.

OK. OH, OK.

GO AHEAD COMMISSIONER.

WE'LL GIVE COMMISSIONER THERIOT A MOMENT TO STEP OUT.

ARE THERE ANY QUESTIONS, COMMISSIONERS? IF NOT, LOOK FOR A MOTION TO APPROVE ITEM 27.

SO MOVE. WE HAVE A MOTION, DO WE HAVE A SECOND? SECOND. WE HAVE A MOTION AND A SECOND? ALL IN FAVOR SAY AYE.

ITEM TWENTY EIGHT DISCUSSION ACTION TO ACKNOWLEDGE THE NONCOMPLIANCE PURCHASE ORDER MADE BY CODE ENFORCEMENT WITH T7.

[28. Discussion/Action to acknowledge the non-compliance purchase made by Code Enforcement with T7 Enterprise.]

[00:25:01]

[INAUDIBLE]. YES. SO INVOICE NUMBER NINE NINE NINE ONE FROM T7 ENTERPRISES LLC IN THE AMOUNT OF SEVEN HUNDRED AND FIFTY FIVE DOLLARS FOR MULTIPLE ITEMS WAS FOUNDED BY THE PURCHASING DEPARTMENT.

WHEN THE INVOICE APPEARED IN THE ACCOUNTS PAYABLE DEPARTMENT, THE EXPENSE DID NOT HAVE A PURCHASE ORDER THAT IS REQUIRED IN ACCORDANCE WITH CALDWELL COUNTY PURCHASING POLICY.

A SINGLE INVOICE ITEM, FIVE HUNDRED DOLLARS OR MORE REQUIRES A REQUISITION TO BE GENERATED FROM THE DEPARTMENT HEAD DESIGNEE OR PURCHASING DEPARTMENT.

AND THEN A PURCHASE ORDER IS TO BE ISSUED BY THE PURCHASING DEPARTMENT PRIOR TO MAKING PURCHASES OR SECURING THE SERVICES IN ORDER TO FINALIZE THE CLOSE OUT OF THIS NONCOMPLIANCE ISSUE.

THIS MUST BE MADE AWARE OF THE COMMISSIONER'S COURT AND ACKNOWLEDGED IF ANY FURTHER ACTIONS ARE REQUIRED UPON COMMISSIONER'S COURT REQUEST.

SO ALSO ON TOP OF THAT, I DID SPEAK WITH MR. BITTNER AND WEEKLY, HE'S HAVING INVOICES COME IN FROM T7 BECAUSE PEOPLE ARE DUMPING TIRES OFF ON THE SIDES OF THE ROADS AND THAT'S WHAT THIS INVOICE IS FOR.

SO TO GO AHEAD AND RESOLVE THE ISSUE I GOT WITH HIM AND WE GENERATED A BLANKET PURCHASE ORDER BECAUSE THESE ARE GOING TO BE RECURRING COST EVERY WEEK.

SO HE DID GET BACK INTO COMPLIANCE AFTER SPEAKING WITH THEM.

OK, COMMISSIONERS, DO WE HAVE A MOTION TO APPROVE ITEM TWENTY EIGHT? WE HAVE A MOTION. DO WE HAVE A SECOND? SECOND WE HAVE MOTION AND A SECOND.

AYE, OPPOSED NONE.

ITEM TWENTY NINE DISCUSSION ACTION TO APPROVE PAYMENT OF INVOICE NUMBER NINE NINE NINE ONE IN THE AMOUNT OF SEVEN HUNDRED FIFTY FIVE DOLLARS TO T7 ENTERPRISES.

[29. Discussion/Action to approve payment of invoice #9991 in the amount of $755.00 to T7 Enterprise, LLC.]

AND THIS IS THE. JUST THE PAYMENT.

THIS IS THE PAYMENT.

WE HAVE A MOTION TO APPROVE TWENTY NINE.

DO WE HAVE A SECOND. SECOND.

ITEM THIRTY DISCUSSION ACTION TO ACKNOWLEDGE NONCOMPLIANCE PURCHASES MADE BY BUILDING MAINTENANCE WITH INVOICE FROM JOHN PAUL SILVA.

[30. Discussion/Action to acknowledge the non-compliance purchase made by Building Maintenance with Invoice from John Paul Silva,]

YES. SO AGAIN, SAME SAME MEMORANDUM BUT THIS WAS WITH BUILDING MAINTENANCE.

THE COURSE OF THE EVENTS TOOK PLACE LAST WEEK.

I HAD A CONTRACTOR SHOW UP IN MY OFFICE AND HANDED ME AN INVOICE AND IT WAS MR. SILVA JUNIOR, I BELIEVE.

SO HE WAS NOT A VENDOR.

CURTIS HIRED HIM WITHOUT COMING TO MY DEPARTMENT, GETTING A PURCHASE ORDER, AND HE WAS ALSO NOT A COUNTY APPROVED VENDOR.

SO THIS ALL TOOK PLACE.

THAT'S THE BASIS OF THE MEMORANDUM.

I BROUGHT CURTIS INTO MY OFFICE, LET HIM KNOW THAT THAT WAS NOT ALLOWED AND THAT BEFORE HE DOES ANYTHING THAT IS GOING TO COST OVER FIVE HUNDRED DOLLARS, HE NEEDS TO ONE, MAKE SURE THAT THEY ARE AN APPROVED VENDOR AND THAT THEY NEED TO GO THROUGH THE REGULAR PURCHASING POLICY PROCEDURES.

SO.

COMMISSIONERS ANY QUESTIONS? YEAH, YEAH. I DID TALK TO CURTIS.

HE DID CALL ME AND SAID THAT HE HAD DID A JOB WITH OUT GETTING A WORK ORDER.

SO YES, I THINK I HAVE ALL THE ANSWERS I NEED.

OK, VERY GOOD.

ANYTHING ELSE.

YEAH. FROM WHAT I KNOW COMMISSIONER, IT WAS THE LULING ANNEX THERE, THE TAX OFFICE DOWN THERE IN LULING. THERE WAS SOME DAMAGE TO THAT BUILDING AND THEY HAVE BEEN DOWN THERE KIND OF REMODELING IT A LITTLE BIT.

BUT THE HE HIRED JOHN SILVA TO DO THE SHEETROCK PORTION WITHOUT, YOU KNOW.

SO YES.

SO I SAT DOWN WITH JOHN SILVA.

I GOT EVERYTHING I NEED.

HE IS NOW AN APPROVED VENDOR THROUGH THE COUNTY.

I DID MAKE IT AWARE TO HIM THAT HE WILL NOT BE GETTING PAID THIS COMMISSIONER'S COURT PAY CYCLE. IT WON'T BE TILL THE 13TH OF NEXT MONTH.

SO. OK, OK.

AND HE WAS OK WITH THAT.

OK, VERY GOOD. ANY OTHER QUESTIONS? IF NOT, LOOK FOR A MOTION TO APPROVE ITEM THIRTY.

I'LL MAKE THAT MOTION.

WE HAVE A MOTION. DO WE HAVE A SECOND.

SECOND. WE HAVE A MOTION AND A SECOND.

MOTION CARRIES. THANK YOU.

[31. Discussion/Action to approve donation to Ascension Seton Care-A-Van program for FY2021.]

ITEM THIRTY ONE DISCUSSION ACTION TO APPROVE DONATION TO ASCENSION SETON CARE-A-VAN PROGRAM FY TWENTY TWENTY ONE.

I DON'T KNOW IF PAIGE IS HERE TODAY BUT WE SHE CAME AND DID A PRESENTATION.

OH SHE IS HERE.

THERE SHE IS. COULDN'T SEE YOU BACK THERE.

COME ON UP. AND SO PAIGE DID A PRESENTATION FOR US AND ASKED FOR MORE THAN THIS AMOUNT, BUT WE ARE WE ARE JUST GETTING LOW IN THAT IN THAT FUND.

SO ABSOLUTELY, THIS IS ABOUT WHAT WE CAN AFFORD TO DO THIS TIME.

[00:30:03]

COMMISSIONERS, DO YOU HAVE ANY QUESTIONS FOR PAIGE OR FOR ME? AND WE'VE DONE MOST OF THEM THAT WE TRADITIONALLY DO, BUT I JUST DON'T WANT TO COMPLETELY DEPLETE THAT FUND AND I REALLY WOULDN'T FEEL COMFORTABLE TRANSFERRING MONEY ALL AROUND TO TO REPLENISH THAT FUND.

SO BUT WE FELT LIKE WE COULD AFFORD TO DO THIS IF IT'S THE WILL OF THE COURT.

OK, VERY GOOD.

WE HAVE A MOTION, DO WE HAVE A SECOND? SECOND. WE HAVE A MOTION AND A SECOND.

THANK YOU ALL. THANK YOU.

THAT MOTION CARRIES.

[32. Discussion/Action to consider and select bids submitted for the GLO Harvey CDBG Infrastructure Project RFB 20-0665-020-C066.]

ITEM THIRTY TWO, DISCUSSION ACTION TO CONSIDER AND SELECT BIDS SUBMITTED FOR GLO HARVEY CDBG INFRASTRUCTURE PROJECT RFB 20-0665-020-C066 . [INAUDIBLE]. OK, SO THE COUNTY PURCHASING DEPARTMENT IS RECOMMENDING APPROVAL FOR THE AWARD OPPORTUNITY TO BE GIVEN TO WJC CONSTRUCTOR SERVICES FOR THE GLO HARVEY CDBG INFRASTRUCTURE PROJECT RFB 20-0665-020-C0665.

ALL PROVIDED BIDS WERE REVIEWED BY THE COUNTY PURCHASING DEPARTMENT.

THE COUNTIES CONTRACTED ENGINEERS AND CONTRACTED PROJECT MANAGEMENT CONSULTANTS, TAKING INTO CONSIDERATION THE NUMBER OF YEARS IN BUSINESS INPUT FROM PAST AND CURRENT PROJECT REFERENCES AND CASH FLOW CONSIDERATION THROUGH CREDIT LIMITS REPORTED ON THE BIDDER QUALIFICATION FORMS. BASED ON THAT REVIEW AND THOSE CONSIDERATIONS, WJC CONSTRUCTOR SERVICES WILL BE RECOMMENDED FOR THE CONTRACT AWARD.

THE LOWEST BIDDER 304 CONSTRUCTION IS NOT RECOMMENDED DUE TO INADEQUATE CREDIT LIMIT AMOUNT OF 100,000 CONCERNS ABOUT EQUIPMENT AVAILABILITY WITH MULTIPLE PROJECT SITES AND OTHER ONGOING PROJECTS, AS WELL AS LIMITED YEARS IN BUSINESS, WHICH IS FOUR YEARS.

CALDWELL COUNTY PURCHASING DEPARTMENT NOTIFIED 304 CONSTRUCTION OF THE PROPOSED AWARD ON 3/16/21 AND THAT THEY HAVE THE OPPORTUNITY TO APPEAR BEFORE COMMISSIONERS COURT ON MARCH 23RD, 2021 AT NINE A.M.

PURSUANT TO TEXAS LOCAL GOVERNMENT CODE TWO SIX TWO POINT ZERO TWO SEVEN TO PRESENT PREVIOUSLY UNCONSIDERED EVIDENCE CONCERNING THE LOWER BID, WHICH MAY INCLUDE EVIDENCE OF THE BIDDERS RESPONSIBILITY.

304 CONSTRUCTION IS PRESENT.

IF THEY WOULD LIKE TO COME UP AND SPEAK ON THEIR COMPANY'S BEHALF, THEY ARE MORE THAN WELCOME BEFORE ANY COURT ACTION IS TAKEN.

OK, IS THERE SOMEBODY HERE FROM 304.

HI, I'M ADAM [INAUDIBLE] WITH 304, WE WERE LOW BID AT SIX HUNDRED AND EIGHTY THOUSAND EIGHT HUNDRED FIFTY FIVE DOLLARS, WHICH IS FIFTY SEVEN THOUSAND LOWER THEN WJC, THE SECOND BIDDER.

IN THE BID DOCUMENTS, THERE WAS NEVER ANY REQUEST FOR REFERENCES OR FINANCIALS, WHICH IS NORMALLY COMMON IN GOVERNMENT JOBS.

I BROUGHT SOME REFERENCES HERE, IF Y'ALL WOULD LIKE TO LOOK AT THEM, ABOUT FIVE COPIES.

YOU'RE WELCOME TO PASS THEM OUT.

SO. BUT THE WHOLE DEAL WITH THE BID PACKET, NOT HAVING THE FINANCIALS AND THE REFERENCES IN THERE IS THE WHOLE PURPOSE OF THE PAYMENT PERFORMANCE BOND.

TO GET BONDED THE PAYMENT BOND GUARANTEES THAT YOU PAY YOUR BILLS, THE PERFORMANCE BOND GUARANTEES YOU PERFORM. SO THAT'S WHY THERE'S NOT A LOT OF CONTRACTORS THAT CAN GET BONDED, BECAUSE THAT'S HARD TO DO.

IN WHICH WE CAN [INAUDIBLE].

IN THE BID PACKET. OK, SO, I MEAN, THERE'S REALLY NO PURPOSE FOR THE BOND IF YOU REQUIRE, YOU KNOW, FINANCIALS AND ALL THAT.

THE BOND IS THE BOND. SO I UNDERSTAND THAT.

APPRECIATE IT. YES, SIR.

COMMISSIONERS.

ANY QUESTIONS? SO WAS THERE WAS SCORESHEET DONE ON THIS FOR ALL OF THE BIDDERS.

NO, THERE WAS JUST A BID TABULATION.

SO REQUESTS FOR BID DOES NOT CALL FOR A SELECTION COMMITTEE.

THIS IS JUST REVIEWED BY MY DEPARTMENT CONTRACTED ENGINEERS, OUR CONSULTANTS THAT WE HIRED OUT FOR GLO ITSELF.

AND SO THIS THE RECOMMENDATION FOR THE OTHER COMPANY IS THE RECOMMENDATION OF THE ENGINEER AND THE CONSULTANT AS WELL? YES.

SO THE RECOMMENDATION THAT'S BEING PROPOSED RIGHT NOW IS BOTH OF OUR GRANT CONSULTANTS, LANKFORD AND THEN ALSO OUR CONTRACTED ENGINEERS [INAUDIBLE] AND ASSOCIATES.

[00:35:01]

SO THIS WASN'T A RECOMMENDATION SOLELY BASED OFF MY DEPARTMENT.

OK, COMMISSIONERS.

AND [INAUDIBLE], THE JOB REFERENCES HANDED OUT TODAY WAS IT WAS THE 304 CONTRACTOR DOCKED FOR NOT INCLUDING THOSE IN THE PROPOSAL.

NOT CONCLUDING. NOT INCLUDING WHAT? REFERENCES.

NO, THEY WEREN'T DOCKED FOR THAT.

OK, ANY OTHER QUESTIONS COMMISSIONERS? OK, AND AGAIN, THIS IS JUST A RECOMMENDATION, SO IT'S UP TO THE COMMISSIONERS. IF YOU WERE TO SUBMIT THEIR JOB REFERENCES BACK TO [INAUDIBLE] BACK TO.

I FORGOT THE OTHER ONE.

LANGFORD.

IT COULD I MEAN, WE STILL HAVE THE CREDIT LIMIT AVAILABILITY CONCERN, THE EQUIPMENT CONCERN, BUT IT'S MORE THAN WELCOME TO BE TABLED AND REVIEWED AND BRING IT BACK TO COURT FOR ANOTHER RECOMMENDATION AFTER THOSE REVIEW OF THE REFERENCES.

BUT WE STILL HAVE OTHER CONCERNS OTHER THAN JUST THE REFERENCES.

I HAVE NO DOUBT THAT THEY HAVE GOOD REFERENCES.

MOST COMPANIES DO THAT SUBMIT BID PACKAGES FOR THESE TYPES OF JOBS BECAUSE THEY'RE SO LARGE OR THEY PROBABLY WOULDN'T SUBMIT THEM.

I AM A LITTLE CONCERNED WITH THE LINE OF CREDIT.

I'M A CONTRACTOR, TOO, AND I KNOW THAT THE LINE OF CREDIT, COUPLED WITH THE AMOUNT OF EQUIPMENT THAT Y'ALL HAVE, I CAN SEE WHERE THAT WOULD CAUSE YOUR, COME ON UP, SIR, WHERE THAT WOULD CAUSE SOME CASH FLOW ISSUES.

WE OPERATE CASH FLOW POSITIVE.

WE DON'T NEED LINES OF CREDIT.

AS FAR AS EQUIPMENT GOES, WE HAVE MILLIONS OF DOLLARS OF EQUIPMENT.

SO AS A CREDIT LINE GOES, IF WE NEED TO TAKE THE CONTRACT TO THE BANK AND BORROW MONEY, WHICH WE DON'T, WE CAN GO GET THE FACE VALUE OF THAT CONTRACT NO PROBLEM.

OK, WE'D BE HAPPY TO SUBMIT TWO YEAR'S FINANCIALS TO THE COURT IF THEY'D LIKE.

I DON'T I DON'T EVEN KNOW IF THAT WAS PART OF THE REQUEST.

NORMALLY IT IS FOR MOST GOVERNMENT CONTRACTS.

THEY ASK YOU TO DO TWO YEARS TAX RETURNS, TWO YEAR FINANCIALS AND IT WASN'T REQUIRED IN THIS BID PACKET. WE HAD OUR ATTORNEY SEND OVER RESPONSE TO DANIELLE BLAKE'S EMAIL SAYING, IF YOU WOULD LIKE TO SEE OUR FINANCIALS, YOU KNOW, WE'D BE HAPPY TO PROVIDE THOSE.

AND WE NEVER GOT A RESPONSE BACK FROM HER.

OK, THAT WAS THAT WAS OVER A WEEK AGO, PROBABLY BECAUSE WE DIDN'T ASK FOR ANYBODY ELSE'S EITHER.

SO TRYING TO KEEP IT A LEVEL PLAYING FIELD THERE.

WELL, NO, THAT'S FINE. COMING BACK.

YOU KNOW, SO HERE'S I THINK YOU'LL UNDERSTAND THIS BEING A CONTRACTOR.

SO WHEN YOU'RE DOING THIS IS THAT'S YOUR TIME TO PUT EVERYTHING OUT THERE THAT YOU THINK MIGHT HELP YOU WIN THE BID WHEN WOULD THAT TIME BE? AT THE TIME OF SUBMITTING YOUR PROPOSAL.

I PROBABLY IF I WERE SUBMITTING A PROPOSAL, WOULD SUBMIT EVERYTHING I THOUGHT I COULD WIN THAT BID. WELL, WE ONLY SUBMIT WHAT IS REQUESTED, AS I'M SURE EVERYBODY ELSE DID ALSO.

I BET THE SECOND BIDDER DIDN'T SUBMIT FINANCIALS.

I BET THE THIRD BIDDER DIDN'T EITHER.

THAT'S SOMETHING THAT'S USUALLY ASKED FOR AFTER YOU OR LOW BID.

THE COUNTY NORMALLY REACHES OUT, SAYS, HEY, WE HAVE SOME CONCERNS ABOUT THIS.

CAN YOU PLEASE BACK THIS UP? AND THEN THAT'S WHEN WE WOULD PROVIDE THOSE DOCUMENTS TO THE COUNTY, WHICH ONCE AGAIN WAS NEVER DONE. BUT WE SUBMITTED EVERYTHING THAT WAS REQUESTED IN THE BID PACK.

WE'RE BONDED. WE WERE LOW BID AND THERE WAS NEVER ANY QUESTION IN THE BID PACK FOR FINANCIALS OR REFERENCES.

OK, SO WE TURNED INTO A COMPLETED BID PACKET AT FIFTY SEVEN THOUSAND DOLLARS CHEAPER THAN THE SECOND BIDDER. OK, OK, THANK YOU.

WE WHICH WE ALSO SUBMITTED THE MS. BLAKE OUR FINANCIALS. OBVIOUSLY, SHE DIDN'T SHE DIDN'T SAY ANYTHING ABOUT THAT.

BUT MY FINANCIALS [INAUDIBLE] OWNED COMPANY.

100 PERCENT, AND I'M A CONTRACTOR OF FORTY FIVE PLUS YEARS AND MY FINANCIALS ARE NET WORTH OVER 10 MILLION DOLLARS.

THE 304 LAST YEAR DID OVER THREE MILLION DOLLARS IN BUSINESS.

THAT ONE COMPANY, MY OTHER COMPANY DID ABOUT THE SAME AMOUNT.

SO WE DON'T NEED A BANK.

OK, 304 ROUGHLY MADE 500 PLUS 500 PLUS THOUSAND DOLLARS.

I PERSONALLY DID OVER A MILLION DOLLARS.

TAXES PAY TAXES ON. SO WE DON'T NEED A BANK.

WE'RE FINANCIALLY STABLE OURSELVES.

AND SHE'S GOT THOSE RECORDS WE SENT THEM TO HER.

OK, THANKS. YES SIR.

COMMISSIONERS. JUDGE, THE WAY I LOOK AT IT, WE'VE GOT TO DEPEND ON THE RECOMMENDATIONS OF OUR PROFESSIONAL STAFF THAT REVIEWS THESE.

[00:40:03]

AND AND I THINK THERE WERE VALID CONCERNS BASED ON THE MATERIAL THAT WAS PROVIDED.

AND I'M COMFORTABLE MAKING A MOTION.

OK, SO WE HAVE A MOTION TO APPROVE ITEM 32.

4-1 IN FAVOR OF APPROVING ITEM THIRTY TWO.

I OPPOSE.

THANK YOU. ITEM THREE, DISCUSSION ACTION TO APPROVE PAYMENT TO PURE

[33. Discussion/Action to approve payment to Pure Casting Company for FY 2020 per 381 agreement.]

CASTING COMPANY FOR FY 2020 PER 381 AGREEMENT.

COMMISSIONERS. THEY STARTED OUT THE YEAR WITH THE AMOUNT THAT THEY NEEDED TO GET THEIR THEIR 60 PERCENT REIMBURSEMENT.

THIS YEAR, HOWEVER, THEY HAD A NUMBER OF EXTENUATING CIRCUMSTANCES.

OF COURSE, COVID-19 PANDEMIC SHUT THEM DOWN THROUGHOUT THE SPRING, LOWERING THEIR GDP BY 40 PERCENT, HAVING A MAJOR EFFECT, CORRESPONDING ENERGY DEPRESSION [INAUDIBLE] DUE TO THE ABOVE 70 PERCENT OF THEIR BUSINESS IS.

SURE. I WOULD LIKE TO HAVE A LITTLE DISCUSSION ABOUT THIS.

WE CAN SON AS I FINISH THE READING THE ITEM WE CAN HAVE, DO YOU WANT TO [INAUDIBLE] FINISHED CORRESPONDING ENERGY DEPRESSION AND [INAUDIBLE] DUE TO THE ABOVE 70 PERCENT OF THEIR BUSINESS AND W9 AUDIT BY ICE REQUIRING US TO TERMINATE SIXTEEN LONG TERM EMPLOYEES.

THIS WAS IN AN EMAIL THAT THEY SENT DATED FEBRUARY 20TH, 2021.

NOW WE CAN HAVE A DISCUSSION.

DUE TO THE CIRCUMSTANCES THEY HAVE LISTED, I'D LIKE TO HAVE SOME FURTHER DISCUSSION.

OK, DO YOU WANT TO TABLE IT AND GO DO AN EXECUTIVE SESSION NEXT TIME, OR WHAT DO YOU WANT TO DO? JUDGE, COMMISSIONER.

JUST LOOKING AT THE LOCAL GOVERNMENT CODE, I THINK THAT IF EVEN THOUGH IT'S NOT ON THE AGENDA, WE WOULD BE ABLE TO GO INTO AN EXECUTIVE SESSION FOR PURPOSES OF DELIBERATION WITH COUNSEL. AS LONG AS WE ANNOUNCE IT AND ANNOUNCE THE STATUTE UNDER WHICH WE'RE TAKING THAT CLOSED SESSION, WE'LL BE ABLE TO DO THAT.

I THINK RIGHT NOW IF THAT WOULD BE APPROPRIATE.

AND THE STATUTE IS? THAT'S GOING TO BE TEXAS LOCAL GOVERNMENT CODE SECTION FIVE FIVE ONE POINT ZERO SEVEN ONE CONSULTATION WITH ATTORNEY.

OK, SO WE'RE GOING TO GO WE'RE GOING TO RECESS AT 9:42 FOR CONSULTATION WITH ATTORNEY UNDER TEXAS LOCAL GOVERNMENT CODE FIVE FIVE ONE POINT ZERO SEVEN ONE.

EZZY, WOULD YOU BRING ME THE PAPERWORK UP FOR THAT IN A MINUTE.

THANK YOU.

WE'RE GOING TO COME BACK INTO SESSION IS 9:57 AND WE'RE GOING TO END EXECUTIVE SESSION PURSUANT TO TEXAS LOCAL GOVERNMENT CODE FIVE FIVE ONE ZERO SEVEN ONE CONSULTATION WITH ATTORNEYS.

COMMISSIONERS. WE ARE STILL ON ITEM THIRTY THREE DISCUSSION ACTION TO APPROVE PAYMENT TO PURE CASTING COMPANY FY 2020 PER THREE EIGHTY ONE AGREEMENT.

COMMISSIONERS. WE NEED TO TAKE SOME ACTION ON THIS AND I MIGHT SUGGEST TABLING THIS UNTIL WE CAN HAVE AN OPPORTUNITY TO BRING THEIR EXECUTIVE IN AND ASK THEM SOME QUESTIONS.

I'LL MAKE A MOTION THAT WE TABLE ITEM THIRTY THREE.

BEFORE ACTION IS TAKEN. JUDGE, I JUST LIKE TO CLARIFY AND I MAY HAVE MISSPOKEN WHEN WE WENT INTO EXECUTIVE SESSION, IT'S ACTUALLY THE TEXAS GOVERNMENT CODE SORRY, I BELIEVE I MISSPOKE ORIGINALLY.

OK, TEXAS GOVERNMENT CODE 551.071.

IT WAS MY MISTAKE. OK, COMMISSIONER, DO YOU MAKE A MOTION TO TABLE.

YES. I'LL SECOND. WE HAVE A MOTION AND A SECOND TO TABLE ITEM THIRTY THREE.

NONE. MOTION CARRIES. ITEM 34, DISCUSSION ACTION TO APPROVE THE DRAFT OF THE

[34. Discussion/Action to approve the draft of the Standard Texas Water Development Board Agreement pertaining to the "Caldwell County Flood Protection Planning Study Grant".]

STANDARD TEXAS WATER DEVELOPMENT BOARD AGREEMENT PERTAINING TO CALDWELL COUNTY FLOOD PROTECTION PLANNING STUDY GRANT DENNIS.

THANK YOU, JUDGE. COMMISSIONERS, I PRESENT TO YOU TODAY FOR YOUR CONSIDERATION DRAFT OF THE TEXAS WATER DEVELOPMENT BOARD GRANT AGREEMENT.

IN AN ERA OF TRANSPARENCY, THE TEXAS WATER DEVELOPMENT BOARD IS PROVIDING US A PREVIEW OF THE CONTENTS OF A PENDING FORMAL CONTRACT.

WITH YOUR APPROVAL TO TEXAS WATER DEVELOPMENT BOARD WILL PREPARE AND SUBMIT TO THE COUNTY

[00:45:01]

A FINAL AGREEMENT, WHICH I WILL THEN BRING BACK TO YOU TO REVIEW AND APPROVE.

THE TEXAS WATER DEVELOPMENT GRANT BOARD GRANT OF SEVEN HUNDRED THIRTY ONE THOUSAND TWO HUNDRED AND FIFTY DOLLARS IS IN SUPPORT OF THE CALDWELL COUNTY FLOOD PROTECTION PLANNING STUDY. AS I HAVE REPORTED TO YOU IN THE PAST, THAT CURRENT A LOT OF THE CURRENT COUNTY FLOOD MAPS WERE CREATED IN THE 1980S.

THE GROWTH AND DEVELOPMENT WITHIN THE COUNTY SINCE THAT TIME CERTAINLY HAS IMPACTED OUR WATERSHEDS AND WATERWAYS.

AND SO WE NEED MORE TIMELY MAPPING TOOLS TO ALLOW THE COUNTY TO STRATEGICALLY PLAN FOR FUTURE GROWTH, WHICH WE ARE SURE IS COMING.

I WANT TO CALL TO YOUR ATTENTION TO FEATURES IN THE GRANT AGREEMENT.

FIRST, THE GRANT REQUIRES A LOCAL MATCH OF TWO HUNDRED AND FORTY THREE THOUSAND SEVEN HUNDRED AND FIFTY DOLLARS.

WE ARE VISITING WITH OTHER STAKEHOLDERS SUCH AS GBRA THE JUDGE AND I HAVE MADE A VISIT TO [INAUDIBLE] TO GBRA AND DISCUSS THIS GRANT AND SOON WE'LL CONTINUE OUR DISCUSSION WITH OTHER STAKEHOLDERS IN THE COUNTY WATERSHED ENTITIES, THE CITIES TO DISCUSS THEIR INVOLVEMENT IN THE PROJECT AND POSSIBLE INCOME SUPPORT.

AND ALSO WANT TO REMIND YOU THAT THE INCOME SUPPORT CAN BE BUDGETED IN TWO FISCAL YEARS BECAUSE THE PROJECT COMPLETION DATE IS AUGUST TWENTY FIFTH OF TWENTY TWENTY TWO.

THE SECOND THING I WANT TO CALL YOUR ATTENTION IS, IS THAT THIS GRANT REQUIRES THE CREATION OF AN ESCROW ACCOUNT AND I'LL BE DISCUSSING THAT IN OUR NEXT AGENDA ITEM ITEM NUMBER THIRTY FIVE. SO AT THIS TIME I ASK FOR YOUR APPROVAL OF THE PROPOSED TEXAS WATER DEVELOPMENT BOARD AGREEMENT COMMISSIONERS AND I FORGOT TO READ THE COST TWO HUNDRED FORTY THREE THOUSAND SEVEN HUNDRED FIFTY DOLLARS. I WANT TO MAKE SURE I DO THAT.

THAT'S THE [INAUDIBLE]. QUESTIONS.

WHAT WAS THE DISCUSSION WITH GBRA? HOW DID THAT? I THOUGHT IT WAS VERY FAVORABLE.

THE JUDGE MIGHT WANT TO COMMENT ON THIS.

THEY ARE CERTAINLY CONSIDERING THEIR CONTRIBUTION, WHICH COULD BE MONETARY AS WELL AS THEY HAVE ALREADY UPGRADED SOME MAPPING TOOLS THAT CAN BE COUNTED TOWARD OUR MAPPING PROJECT. SO VERY FAVORABLE SUPPORT.

WE DON'T KNOW AT THIS TIME THE EXACT EXACT EXTENT OF THAT, BUT THEY'RE WILLING TO WORK WITH US ON THAT. OK, MR. [INAUDIBLE] SAID HE'S THE GENERAL MANAGER, SAID THAT THIS WAS RIGHT IN THEIR WHEELHOUSE AND CERTAINLY SOMETHING THAT THEY WOULD CONSIDER GOING FORWARD.

AND THEN, AS DENNIS MENTIONED, YOU KNOW, WE HAVE A LOT OF OTHER LOCAL STAKEHOLDERS AS WELL THAT COULD EITHER PROVIDE AND WE HAVEN'T HAD A CHANCE TO VISIT WITH THEM YET, BUT THEY CAN PROVIDE IN KIND SERVICE OR CASH AS WELL.

SO I THINK GETTING MOST OF THIS MATCH COVERED WITH IN KIND SERVICES IS QUITE POSSIBLE.

AND IF IT'S NOT, IT CAN BE SPLIT.

RIGHT. THAT WAS THAT WAS GOOD NEWS TO HEAR THAT WE CAN SPLIT IT OVER TWO FISCAL YEARS.

YES, I DO THINK THAT'S FEASIBLE GIVEN THE RESOURCES WE PROBABLY HAVE AT OUR DISPOSAL.

AND I FEEL LIKE I'D BE REMISS IF I DIDN'T SAY THAT.

I THINK THIS IS AN IMPORTANT THING TO TAKE ON FROM THE COUNTY SO THAT SO THAT, YOU KNOW, OUR MAPPING IS AS ACCURATE AS WE CAN POSSIBLY HAVE IT.

YEAH. SO DO YOU HAVE AN IDEA OF HOW MANY OTHER ENTITIES THAT MIGHT GIVE SOME IN KIND TOWARD THIS? WE HAVEN'T COME UP WITH A FINAL LIST OR A LIST ON THAT.

I DON'T HAVE A NUMBER COMMISSIONER, I CAN GIVE YOU.

BUT YOU THINK ABOUT THE WATERSHEDS THAT ARE IMPACTED IN THIS AREA, THE CITIES OF LULING, LOCKHART, MARTINDALE, THOSE KINDS OF ENTITIES.

WE HAVEN'T IDENTIFIED ALL OF THOSE YET.

I NOTICED ON HERE IT HAD A DEADLINE DATE.

IT'S JUNE. WELL, THERE IS A CLOSURE OF THESE BEGINNING DOCUMENTS THAT ARE NEEDED BY THE END OF END OF THIS MONTH, AND CERTAINLY THE PLUM CREEK CONSERVATION DISTRI.CT IS PROBABLY ALSO YEAH, YEAH.

I'M JUST CURIOUS AS TO HOW MANY WE MIGHT HELP.

ANY OTHER QUESTIONS OR COMMENTS? IF NOT, DO WE HAVE A MOTION TO APPROVE ITEM 34.

I SO MOVE. WE HAVE A MOTION.

THE MOTION CARRIES ITEM 35 DISCUSSION ACTION TO SEEK APPROVAL OF ESTABLISHING AN ESCROW

AYE. OPPOSED, NONE.

[35. Discussion/Action to seek approval of establishing an Escrow Account at First Lockhart National Bank for the receipt of Texas Water Development Board grant funds.]

ACCOUNT AT FIRST LOCKHART NATIONAL BANK FOR THE RECEIPT OF TEXAS WATER DEVELOPMENT BOARD GRANT FUNDS. DENNIS.

THANK YOU. AS I MENTIONED PREVIOUSLY, ONE OF THE REQUIREMENTS IN THE TEXAS WATER DEVELOPMENT BOARD GRANT AGREEMENT IS THAT THE RECIPIENT, WHICH IS CALDWELL COUNTY, MUST

[00:50:02]

ESTABLISH AN ESCROW ACCOUNT AT A LOCAL BANK IN WHICH WE CAN RECEIVE REIMBURSEMENT FOR GRANT EXPENSES. THIS IS THE FIRST TIME THAT I'VE WORKED WITH A GRANT OR AN ESCROW ACCOUNT HAS REQUIRED. LET ME TELL YOU HOW THAT WILL WORK.

THE TEXAS WATER DEVELOPMENT BOARD WILL DEPOSIT INTO THE ESCROW ACCOUNT THE COMPLETE TOTAL GRANT OF SOME HUNDRED AND THIRTY ONE THOUSAND TWO HUNDRED AND FIFTY DOLLARS.

THE COUNTY WILL SUBMIT MONTHLY INVOICES, LET'S SAY.

I'M NOT SURE WHAT THE FREQUENCY WILL BE TO THE TEXAS WATER DEVELOPMENT.

SEEKING REIMBURSEMENT FOR ELIGIBLE GRANT ACTIVITIES.

THE TEXAS WATER DEVELOPMENT BOARD THEN WILL REVIEW OUR REQUEST FOR REIMBURSEMENT.

AND IF THEY APPROVE IT, THEY WILL SEND TO THE BANK AND ESCROW RELEASE AUTHORIZATION FORM, ASKING THE LOCAL BANK TO PAY THOSE FUNDS OR FOR THAT INVOICE TO THE COUNTY.

THAT'S FIRST TIME I'VE HAD A RELATIONSHIP LIKE THAT.

AND I KNOW THAT ANGELA, OUR COUNTY TREASURER, HAS BEEN WORKING WITH LOCKHART BANK AND THEY ARE REVIEWING THAT.

WE WERE SENT A SAMPLE AND I THINK IT'S INCLUDED IN YOUR BACKUP, A SAMPLE OF THE ESCROW TEMPLATE. AND WE ARE WORKING AND SHE IS WORKING WITH THE LOCAL BANK IN FULFILLING THAT OBLIGATION OF ESTABLISHING THE ACCOUNT.

BUT SINCE THIS IS A REQUEST TO ESTABLISH AN ESCROW ACCOUNT, WE HAVE TO GET PERMISSION FROM THE COMMISSIONERS COURT TO DO THAT.

OK, COMMISSIONERS.

ANY QUESTIONS ON THIRTY FIVE, IF NOT LOOK FOR A MOTION FOR APPROVAL? WE HAVE A MOTION TO APPROVE THIRTY FIVE.

DO WE HAVE A SECOND. SECOND.

DISCUSSION ACTION TO APPROVE THE APPLICATION FROM CONSTABLE PRECINCT ONE TO INCREASE THE NUMBER OF RESERVE DEPUTIES FROM FIVE TO EIGHT.

THANK YOU. THANK YOU.

[36. Discussion/Action to approve the application from Constable, Precinct 1 to increase number of reserve deputies from 5 to 8.]

ITEM THIRTY SIX.

GOOD MORNING. GOOD MORNING.

I HAVE ASKED FOR THIS INCREASE TO BE BASED UPON THE AMOUNT OF BUSINESS THAT WE HAVE THAT HAS BEEN STEADILY INCREASING FOR PRECINCT ONE.

DAILY I'M GETTING CIVIL STANDBYS NOW WITH POTENTIALLY VERY VIOLENT SITUATIONS FOR THE CITIZENS. AND ALSO IN THE LAST FOUR OR FIVE YEARS I'VE BEEN HERE, WE'VE PROBABLY DONE TWO OR THREE RATE OF EXECUTIONS.

I'VE DONE FIVE SO FAR THIS YEAR.

WE'VE ACTUALLY HAD TO GO AND TRY TO SEIZE PROPERTY OR BELONGINGS OF INDIVIDUALS.

AND THAT IS AN EXTREMELY VOLATILE SITUATION.

I ALSO HAVE HAD A COUPLE OF REALLY VOLATILE EVICTION NOTIFICATIONS.

I'M PRETTY SURE YOU GUYS ARE AWARE OF THE LAST ONE ON HIDDEN PATH WHERE THE GENTLEMAN COMMITTED SUICIDE.

SO IT HAS BEEN GETTING JUST PRETTY BUSY AND MUCH MORE VIOLENT, IT SEEMS LIKE, LATELY.

YEAH, IT'S HARD FOR ME TO DO THIS BY MYSELF WITHOUT HAVING SOME ADDITIONAL PERSONNEL.

I DON'T THINK THAT THE COST WILL BE I THINK IT STILL FALLS WITHIN THE BOND IT'LL PUT US TWO OVER.

WE'RE ALLOWED. WE'VE GOT 40 ON OUR BOND.

IF YOU GET THREE, THEN WE'RE GOING TO BE TWO OVER THE TOTAL NUMBER OF CONSTABLES.

I ADVISE THAT I CAN HAVE THE THE RESERVES PAY THEIR OWN BOND.

IT'S NOT VERY EXPENSIVE.

I UNDERSTAND.

ONE PROBLEM I HAVE WITH THAT I'LL JUST SAY THIS IS SOMEBODY THEY NEED TO FILE THOSE BONDS AND WHO KEEPS TRACK OF THAT, BECAUSE THAT'S WHY WE THE WHOLE REASON WE LOWERED IT, THE AMOUNT OF DEPUTIES IN THE FIRST PLACE WAS BECAUSE WE HAD SO MANY OVER THE NUMBER OF BONDS THAT WE HAD. AND SO NOW WE'VE SURPASSED THAT NUMBER AGAIN.

AND SO I GUESS MY QUESTION TO THE COURT AND TO YOU IS WHO'S GOING TO TRACK HOW MANY UNCOVERED HOW MANY CONSTABLES ARE HOLDING BONDS THAT THEY'RE PAYING FOR OUTSIDE OF OUR BLANKET BOND? THAT'S A CONCERN FOR ME, BECAUSE I DON'T KNOW HOW YOU TRACK THAT.

DID I HEAR AS IN THE LAST COURT SAY THAT WE HAVE.

EZZY, HOW MANY DO WE HAVE ON THAT BOND.

40.

THIRTY EIGHT. SO FORTY ONE.

AND PUT US ONE OVER. I MEAN, THOSE BONDS ARE SUPPOSED TO BE SUBMITTED HERE TO THE COURT LIKE WE, WHEN WE GET WHEN HE GETS HIS BOND, IT HAS TO BE SUBMITTED TO US AND WE SUBMIT IT TO. WELL, BUT WE'VE BEEN COVERING THEM UNDER THIS BLANKET BOND, SO WE DIDN'T HAVE TO KEEP TRACK. SO HOW DO I KNOW FOR INSTANCE, WE HAD A SITUATION WHERE I HAD ONE CONSTABLE

[00:55:06]

THAT HAD, UNBEKNOWNST TO THE COURT, 12 RESERVE DEPUTIES.

RIGHT. AND HOW DO I KNOW THAT THOSE ALL 12 OF THOSE ARE COVERED UNDER A BOND NOW? BUT WHAT I'M SAYING IS, IS THAT WE WOULD OK, SO, YEAH, SO THIS PUT US TWO OVER THEN.

3 RESERVES WOULD PUT US TWO OVER.

SO WHAT I'M SAYING IS WE CAN MAKE A REQUIREMENT OF THOSE DEPUTIES TO SUBMIT THOSE BONDS TO THE COURT. SO I UNDERSTAND.

BUT MY QUESTION STILL IS, HOW DOES THE COURT AND THE COUNTY TRACK TO MAKE SURE THAT THAT WHOEVER YOU GUYS HIRE OUTSIDE OF OUR BLANKET BOND IS COVERED? THAT'S. WELL, FIRST OF ALL, I CAN'T HIRE ANY MORE THAN WHAT YOU ALLOW ME TO HIRE THROUGH THE APPLICATION. I UNDERSTAND THAT.

BUT THAT'S WHAT WE'RE HERE TO DO.

WHAT I'M SAYING, IS I CAN REQUIRE THEM TO SUBMIT THAT TO EITHER THE COUNTY HERE AND LEAVE THEM ON FILE WITH EZZY.

WE CAN MAKE A REQUIREMENT OF THAT OF THE DEPUTIES THAT WE HIRE OR I CAN SUBMIT THEM TO THE COMMISSIONER'S COURT, THE BOND THEMSELVES TO THE COMMISSIONER'S COURT TO SHOW THAT THEY ARE THEY ARE CURRENTLY BONDED.

AND THIS IS THE ONLY TWO WE HAVE.

WE CAN MAKE A REQUIREMENT OF THAT.

THAT'S NOT A PROBLEM.

I WOULD LIKE TO MAKE THAT A REQUIREMENT OF THEM ANYWAY, TO SHOW THAT THEY ARE BONDED.

SO WE WILL NOT HAVE ANY ISSUES.

OK. ALL RIGHT.

ANY OTHER QUESTIONS, COMMISSIONERS, JUDGE, COMMISSIONERS, I HAVE A BRIEF THING TO ADD.

I JUST WANT TO REVIEW IN THE BACK UP.

JUST WANT TO CONFIRM THAT THE APPLICATION FOR THE RESERVE DEPUTIES WAS ACCOMPANIED BY A STATEMENT OF PROBABLE RECEIPTS AND FEES, AS WAS REQUIRED BY THE LOOKS LIKE THE GOVERNMENT LOCAL GOVERNMENT CODE AND THE BACK OF ITSELF.

THE FIRST PAGE OF THE APPLICATION MAKES REFERENCE TO THE NUMBER OF RESERVES REQUESTED AND DOES INCLUDE A STATEMENT THAT SAYS THAT ATTACHED TO YEAR TWO IS A STATEMENT OF THE PROBABLE FEES AND RECEIPTS THAT IS REQUIRED BY LAW.

I JUST WANT TO CONFIRM THAT THAT HAS BEEN ADDED BECAUSE ACTION CANNOT BE TAKEN WITHOUT THAT INFORMATION. OK, THANK YOU, JJ.

ALL RIGHT, ANY OTHER DISCUSSION COMMISSIONERS, SO WHAT YOU'RE SAYING IS THEY NEED TO ATTACH THEIR STATEMENT OF PROBABLE RECEIPTS AND IT'S NOT ATTACHED. IS THAT WHAT YOU'RE SAYING? I DON'T KNOW IF THAT WAS PART OF THE SUBMISSION.

I JUST DON'T SEE IT IN THE BACKUP AND THE LAW AUTHORIZING THE COURT TO APPOINT SUCH EMPLOYEES DOES REQUIRE SPECIFICALLY THAT THE APPLICATION BE ACCOMPANIED BY A STATEMENT OF PROBABLE RECEIPTS FROM FEES, COMMISSIONS AND COMPENSATION TO BE COLLECTED BY THE OFFICE DURING THE FISCAL YEAR AND THE PROBABLE DISBURSEMENTS, INCLUDING SALARIES AND EXPENSES OF THE OFFICE. OK, AND THERE IS A STATEMENT IN THE APPLICATION THAT SAYS THAT I JUST DIDN'T SEE IT ATTACHED. I JUST WANT TO MAKE SURE THAT IT'S COMPLETE.

CAN YOU GET THAT FOR US.

I CAN. OK, SO WE MAY TABLE THIS ITEM UNTIL NEXT TIME AND THEN BRING THAT BACK TO US WITH THE PACKET. OK.

OK. AND POSSIBLY WITH WHATEVER KIND OF DOCUMENTATION YOU PLAN ON ADDING, IF YOU GET THE TWO OTHER RESERVES THAT STATES, YOU KNOW, THAT THEY WILL SUPPLY THAT TO THE COURT, IT'LL COME TO THE COURT TO BE OF RECORD.

THAT'S WHAT I WAS GOING TO RECOMMEND WHEN YOU BRING THAT BACK JUST I WOULD PREFER THAT WE HAVE A WRITTEN STATEMENT THAT STATES HOW THAT POLICY WILL FUNCTION.

OK.

THAT THOSE THAT THOSE TWO THAT ARE OUTSIDE OF THE BLANKET HAVE TO BE SUBMITTED INDIVIDUALLY IN ORDER TO BE CONDITIONAL UPON THOSE BEING ALLOWED TO CONTINUE.

VERY GOOD. SO LOOKING FOR A MOTION TO TABLE ITEM 36 UNTIL WE GET MORE DOCUMENTATION.

I SO MOVE. SO WE HAVE A MOTION.

ITEM 37 DISCUSSION ACTION TO CONSIDER IMPLEMENTATION OF OUR PARTICIPATION IN THE COUNTYWIDE POLLING PLACE PROGRAM UNDER SECTION FORTY THREE POINT ZERO ZERO SEVEN OF TEXAS ELECTION CODE.

[37. Discussion/Action to consider implementation of a participation in the County wide Polling Place Program under Section 43.007 of the Texas Elections Code.]

KIMBER. YES, SIR.

THANK YOU. GOOD MORNING.

FIRST, BEFORE I GET STARTED, WE HAVE A FULL OFFICE NOW.

WE HAVE THE ELECTIONS OFFICE AND I WANT TO INTRODUCE YOU TO THE STAFF IN THE ELECTIONS OFFICE. WE HAVE SARAH FULL OF LOVE, WHO IS OUR ELECTIONS CLERK, AND WE HAVE MYRA ORTIZ CALDERON, WHO IS OUR ASSISTANT REGISTRAR.

SO WE'RE EXCITED TO HAVE THEM.

AND I WANT TO GIVE KUDOS TO THEM.

WE ARE ACTUALLY CAUGHT UP WITH PUTTING ALL OF THE VOTERS IN THE SYSTEM.

WE WERE BEHIND ABOUT FIFTEEN HUNDRED AND A WEEK AGO FRIDAY, WE GOT CAUGHT UP.

SO KUDOS TO THEM FOR GETTING THAT DONE.

SO THANK YOU.

THAT'S, BY THE WAY, A MASSIVE JOB.

THAT'S NOT EASY.

SO SO THANK YOU, GUYS.

ALL RIGHT. WELL, WE'RE EXCITED AS LOOKING GOING BACK AND LOOKING AT THE PRECINCTS THAT WE HAVE, THE AMOUNT OF POLLING PLACES THAT WE HAVE GOING ON RIGHT NOW.

I WENT AHEAD AND I GOT THE SECRETARY OF STATE AND LOOKED AT BRINGING CALDWELL COUNTY TO

[01:00:02]

BE A COUNTYWIDE POLLING PROGRAM.

WHAT THAT MEANS IS, IS THAT ANY VOTER CAN GO TO ANY POLLING PLACE IN OUR COUNTY AND VOTE.

THEY AREN'T RESTRICTED TO GOING TO ONE PRECINCT.

ONE OF THE REASONS THAT THAT WAS IN THE BACK OF MY MIND WHEN I TOOK THIS JOB IS I WAS WORKING AS A JUDGE AT A POLLING PLACE HERE.

AND WE HAD WE HAD PEOPLE COME IN THAT WERE IN THE WRONG IN THE WRONG SPOT TO VOTE.

AND A LOT OF THOSE PEOPLE THAT WERE COMING IN HAD ALREADY BEEN TO A POLLING PLACE AND THEY HAD TOLD THEM TO COME TO MY POLLING PLACE WHEN IN ACTUALITY THEY NEEDED TO BE AT ANOTHER POLLING PLACE. SO IT MAKES FOR UPSET VOTERS.

THEY GET AGGRAVATED, THEN THEY DON'T VOTE AT ALL.

AND ALSO LOOKING AT IT, WE HAVE ABOUT 35 PERCENT OF OUR PEOPLE THAT LIVE HERE IN CALDWELL COUNTY THAT DON'T EVEN WORK IN CALDWELL COUNTY.

THEY WORK IN OTHER COUNTIES.

AND AS WE LOOK AT THE AGE OF OUR VOTERS, THE MAJORITY OF OUR VOTERS ARE 65 AND OVER.

SO WE'RE LOSING THAT WHOLE 19 TO 29, 30 TO 39, 40 TO 49 GROUP OF VOTERS.

AND I THINK A LOT OF THAT HAS TO DO WITH THE FACT THAT THEY DO WORK OUTSIDE THE COUNTY.

IT'S HARDER FOR THEM TO GET TO A POLLING PLACE BEFORE IT CLOSES.

AND SO THEY JUST DON'T VOTE BECAUSE IT'S NOT CONVENIENT FOR THEM TO DO SO.

SO I WOULD LIKE TO MOVE FORWARD WITH GETTING STARTED WITH THAT, PUTTING TOGETHER AN ADVISORY COMMITTEE AND MOVING FORWARD WITH BRINGING CALDWELL INTO THIS CENTURY ACTUALLY.

I AGREE SO THAT WITH THE ADVISORY COMMITTEE I ASSUME, THAT WOULD BE SIMILAR TO OUR NORMAL COMMITTEE, IT WOULD.

AND I WOULD LIKE TO HAVE, YOU KNOW, COMMISSIONER ONE COMMISSIONER, ONE JP, OUR PARTY CHAIRS, AND THEN MAYBE ONE OR TWO PEOPLE FROM OUR OTHER AREAS, DALE, MARTINDALE, MAXWELL, THOSE PLACES, LULING AND BRING THEM INTO ALSO, LOOK AT THAT.

I DO WANT TO SAY ONE THING, THOUGH, IS THAT WE WOULD NOT REDUCE THE AMOUNT OF POLLING PLACES. THE FIRST ELECTION WE WOULD LEAVE THOSE AT SEVEN.

JUST SO WE CAN SEE WHERE WHERE EVERYBODY'S VOTING AND THEN LOOK AT AT DOWNSIZING THOSE, BUT, YOU KNOW, WE DON'T WANT TO DO THAT RIGHT UP FRONT.

PEOPLE NEED TO KNOW WHERE THEY'RE VOTING.

OK, SO WITH TODAY'S TECHNOLOGY THAT WE HAVE, IT SHOULDN'T BE SUCH A BIG UNDERTAKING DUE TO EVERYTHING WOULD BE AVAILABLE ON EVERY COMPUTER IN EVERY POLLING PLACE.

THAT IS CORRECT. AND THEY WOULD BE ABLE TO FIND THESE PEOPLE VIA BY SEARCH NAME AND GO.

YES, MA'AM. THEY'D FIND WHERE THEY LIVE, WHAT PRECINCT. YES, MA'AM.

THAT WAS THAT'S WHY WE HAVE THAT BIG PUSH TO KEEP OUR VOTERS IN, TO GET OUR VOTERS IN THE SYSTEM WHILE WE HAVE THAT BIG PUSH TO PEOPLE WHO ARE DECEASED TO GET OUT OF THE SYSTEM.

JUST OVER THE PAST FEW WEEKS, WE'VE HAD A MASS PURGE OUT OF OUR VOTING SYSTEM.

WE'VE PURGED OVER THE PAST SINCE I'VE BEEN HERE.

WE'VE PURGED TWENTY TWO HUNDRED VOTERS OUT OF THE SYSTEM WHO HAVE NOT VOTED IN THE LAST TWO YEARS OR WHO ARE DECEASED.

SO WE'VE PURGED THOSE PEOPLE OUT OF OUR REGISTRARS.

RIGHT NOW WE HAVE TWENTY THREE THOUSAND EIGHT HUNDRED AND EIGHTY FIVE VOTERS THAT ARE ACTIVE IN THE SYSTEM AT THIS POINT.

SAY THAT NUMBER AGAIN, KIMBER, I'M SORRY, WE HAVE TWENTY THREE THOUSAND EIGHT HUNDRED AND EIGHTY FIVE ACTIVE VOTERS IN OUR SYSTEM RIGHT NOW. I KNOW IT SAYS ON THERE MASS PURGE, 1978.

BUT I WANT TO LOOK TO THE TOTAL OF WHAT WE'VE DONE SINCE JUST SINCE I'VE BEEN THERE.

IT'S 22.

IT'S ACTUALLY 2247 IS WHERE WE'RE AT ON THAT PURGING AND WHEN YOU LOOK AT A POPULATION OF FORTY THREE THOUSAND TWO HUNDRED FORTY SEVEN PEOPLE, WE'RE MISSING QUITE A FEW VOTERS.

SO WE WANT TO BE ABLE TO TO GET THEM IN AND MAKE THEM HAPPY TO COME AND VOTE AND FOR THEM TO KNOW WHERE THEY'RE SUPPOSED TO VOTE.

OK, I THINK THAT THAT'S A VERY GOOD IDEA.

WHATEVER POLE IN PLACE THAT YOU GO TO, YOU CAN VOTE BECAUSE IT'S REALLY DISHEARTENING FOR A LOT OF PEOPLE WHEN THEY GO TO THE WRONG PLACES.

AND THEN THEY ALL YOU GOT TO GO TO SUCH AND SUCH A PLACE THAT KIND OF HALF MIGHT GO.

AND THE OTHER HALF DECIDE, NO, I DON'T WANT TO VOTE.

AND WE NEED WE NEED FOR PEOPLE TO VOTE.

YES, WE DO. AND, YOU KNOW, WHEN YOU'RE WHEN YOU'RE LOOKING AND AS I SAID, WHEN YOU'RE LOOKING AT THE THE AGES OF OUR PEOPLE THAT ARE VOTING, I CAN JUST I CAN TELL YOU, IN OUR LAST ELECTION, MOST OF OUR VOTERS, FOUR THOUSAND THREE HUNDRED THIRTY OF OUR VOTERS WERE 65 AND OVER.

THE NEXT STEP WAS 50 AND 59 AT 2786.

NEXT TO THAT WAS 40 TO 49 AT 2218, 30 TO 39, 2021, 19 TO 29.

1689. SIXTY TO SIXTY FOUR.

1608.

AND OUR YOUNG VOTERS OUR FIRST TIME VOTERS OUR 18 YEAR OLDS AT 106.

OH WOW. AND SO YOU KNOW THAT WE HAVE A WE'RE LOOKING AT OUR OLDER VOTERS ARE OUR MAIN VOTERS AND WE'VE GOT TO GET THESE YOUNGER PEOPLE IN TO VOTE.

AND YOU GUYS RUN FOR ELECTION, YOU KNOW, SO WE WANT TO GET THOSE YOUNGER VOTERS IN.

AND I THINK IT'D BE MORE CONVENIENT FOR THEM TO VOTE BECAUSE, YOU KNOW, A YOUNGER OUR

[01:05:03]

YOUNGER GENERATION, EVEN ME, I'M NOT A YOUNGER GENERATION, BUT I WANT CONVENIENCE.

I WANT TO BE ABLE TO GO IN SOME PLACE AND DO WHAT I DO AND NOT HAVE TO, YOU KNOW, WORRY ABOUT, YOU KNOW, WHERE AM I SUPPOSED TO GO? CAN I GET THERE ON TIME? I JUST WANT TO BE ABLE TO GO IN MY POLLING PLACE TO VOTE.

THAT'S WHY I VOTE EARLY, IS TO BE ABLE TO DO THAT SO I CAN JUST GO TO ONE PLACE AND GET IT DONE. SO KIMBER SO WE'D BE LOOKING FOR A MOTION TO CREATE AN ADVISORY COMMITTEE WITH ONE COMMISSIONER, ONE JP, THE TWO PARTY CHAIRS AND MAYBE A VOTER FROM EACH PRECINCT.

YES, THAT AND GIVING ME PERMISSION TO GO AHEAD AND SEE THIS.

I HAVE TO HAVE THIS DONE AND INTO THE SECRETARY OF STATE'S OFFICE BY THE MIDDLE OF JUNE.

OK, SO WE WOULD WE WOULD MAKE A MOTION TO CREATE THAT.

AND I MIGHT ALSO MAKE A SUGGESTION THAT THAT EACH COMMISSIONER CHOOSES, HAS THE OPPORTUNITY TO TO, YOU KNOW, APPROVE THE VOTER FROM THEIR PRECINCT, IF THAT'S OK AND IF IT'S IF IT'S OK WITH YOU GUYS, I'D BE OK WITH THAT.

OK. YES. JUST TO ADD, JUDGE, AND PLEASE CORRECT ME IF I'M WRONG, MY UNDERSTANDING IS THAT AS PART OF THE PROCESS, THERE WILL HAVE TO BE A PUBLIC HEARING IN WHICH THESE INTERESTED ENTITIES WILL ACTUALLY BE NOTIFIED AND HAVE THE OPPORTUNITY TO COME SPEAK ON THIS PROCESS AND THE PROCEDURE AS WELL BEFORE WE CAN SUBMIT THE APPLICATION.

AND IF YOU LOOK DOWN HERE, IT TELLS YOU WHAT WE NEED TO DO AT THE BOTTOM OF THE SHEET THAT I TURNED IN, THE THINGS THAT WE NEED TO DO.

AND IT SHOWS THE PUBLIC HEARING ON THERE TO SOLICIT THOSE OPINIONS FROM THE PEOPLE THAT LIVE IN THE COUNTY. OUR RESIDENTS. GOOD.

HAVE YOU EVER VISITED WITH ANY OTHER JUDGES OR ELECTION CLERKS AND GOT THEIR TAKE ON THIS? WELL, I WILL TELL YOU, I TALKED TO 12 COUNTIES THAT WERE WITHIN TEN THOUSAND OF OUR POPULATION. THEY LOVE IT.

THEIR VOTERS LOVE IT. THEY'VE HAD AN INCREASE IN THEIR VOTERS.

NOBODY CAN REALLY TELL ME A PERCENTAGE OF INCREASE.

BUT THEY DID TELL ME THAT THEY HAD MORE VOTERS THAT CAME IN AND THAT THEIR VOTERS WERE SO EXCITED ABOUT JUST BEING ABLE TO GO AND THEY DID A SURVEY THAT THEY FILLED OUT WHILE THEY WERE AT THE VOTING PLACE TO, YOU KNOW, GET SOME FEEDBACK ON THAT, AND THEY WERE VERY EXCITED ABOUT DOING THAT.

AND I WILL SHARE WITH YOU THE ONLY TAKE FOUR COUNTIES A YEAR PER VOTING YEAR TO BE ABLE TO DO THAT. AND SO, YOU KNOW, I'M EXCITED ABOUT BEING ABLE TO TO GET IN THERE AND GET THAT TAKEN CARE OF. OK.

ANY OTHER QUESTIONS OR COMMENTS? SO, JUDGE WE'LL COME BACK AND WITH A RECOMMENDATION FOR AN APPOINTMENT FROM OUR PRECINCT.

YES. THE FOUR COMMISSIONERS WOULD COME BACK WITH A RECOMMENDATION.

AND THEN I'M ASSUMING, KIMBER, IF WE APPROVE THIS, THAT YOU WOULD CONTACT A JP AND WHAT DID WE SAY, A JP AND THEN ONE OF THE MEMBERS OF THIS COURT, ONE OF THE COMMISSIONERS WOULD NEED TO BE ON THERE.

I HAVE A LITTLE CONCERN ABOUT ONE MEMBER OUT OF THE PRECINCT BECAUSE WE'RE REALLY TALKING ABOUT POLLING PLACES AS IN MARTINDALE, DALE AND AND B.J.'S GOT I DON'T KNOW HOW MANY POLLING PLACES. SO, YOU KNOW, I'M I KNOW YOU'RE TRYING TO GET A LITTLE NOT PER SAY CITIES, YOU KNOW, [INAUDIBLE] NOT A CITY.

RIGHT.

RULING IS ALSO SO TO REPRESENT BOTH IN MY CASE, I WOULD SAY, OR THREE [INAUDIBLE] ANOTHER POLLING PLACE IS VERY POPULAR, YOU KNOW.

SO HOW'S THAT WORKING WITH JUST ONE PERSON [INAUDIBLE]? THE REASON I SAID ONE IS BECAUSE IF YOU GET 18 PEOPLE ON A COMMITTEE, YOU'RE NEVER GOING TO GET THEM TO AGREE ON ANYTHING.

REALLY. THAT'S BEEN MY EXPERIENCE. IF I CAN KEEP IF I CAN KEEP THAT COMMITTEE JUST UNDER 10 OR TEN, NOT MORE THAN 10, THAT WOULD BE AWESOME BECAUSE YEAH. THE ONLY THING I'VE NOTICED IS IF WE DID FOUR OR EXCUSE ME, IF WE DID FIVE OFF THE COURT AND THEN YOU'D BE RIGHT AT NINE WITH FIVE APPOINTMENTS AND THEN THE REST OF THE LAYOUT AS LISTED AS LONG AS YOU'RE OK WITH NINE.

YEAH, I DON'T HAVE A PROBLEM WITH THAT.

I MEAN, IF WE DID.

IF WE DID THE FIVE AND THAT LEAVES THE OTHERS.

OK, I SEE WHAT YOU'RE SAYING.

I THINK IT'S A GREAT IDEA. YEAH.

I THINK I JUST DON'T WANT TO SEE IT.

IF YOU TRY TO GET A REPRESENTATIVE FROM EVERY LITTLE TOWN, THAT'S AN AWFUL LOT OF PEOPLE.

AND THE ONLY REASON I DID I PUT [INAUDIBLE] ON THERE IS BECAUSE WE DO YOU KNOW, WE HAVE WE RUN THOSE ELECTIONS FOR THE [INAUDIBLE] ISD AND SO I WANTED TO BE ABLE TO INCLUDE THEM IN AND IN THAT ADVISORY.

COULD WE HOW ABOUT, SO I'M TRYING TO THINK OF A WAY TO PHRASE THIS MOTION.

SO WHAT IF WE MADE A MOTION TO HAVE KIMBER BRING US BACK A SUGGESTED COMMITTEE AT THE NEXT COMMISSIONERS COURT FOR US TO APPROVE, I THINK THAT WOULD BE A GOOD IDEA.

OK, COMMISSIONER, YOU GUYS OK WITH THAT?

[01:10:05]

OK, SO THEN I GUESS THAT WOULD BE THE SUGGESTED MOTION.

I'LL MAKE SURE I PHRASE THIS CORRECTLY.

SORRY. I'LL MAKE A MOTION TO APPROVE ITEM 37 WITH THE CONSIDERATION OF THE COMMITTEE BEING BROUGHT BACK AT THE NEXT COMMISSIONERS COURT.

OK, AND KIMBER WILL MAKE THAT LIST AND BRING IT BACK TO US.

YES, OK, WE HAVE A MOTION.

DO WE HAVE A SECOND? I'LL SECOND. WE HAVE A MOTION AND A SECOND ALL IN FAVOR.

SAY AYE. AYE.

OPPOSED, NONE. MOTION CARRIES.

THANK YOU. ITEM THIRTY EIGHT DISCUSSION ACTION TO APPROVE THE PUBLIC STREET AND

[38. Discussion/Action to approve the public street and drainage location in Caldwell County jurisdiction of the El Dorado Subdivision as complete and ready to begin the two year performance period of said public improvements as evidenced by a check in the amount of $3,329,81 for Maintenance Security.]

DRAINAGE LOCATION IN CALDWELL COUNTY, JURISDICTION OF THE EL DORADO SUBDIVISION IS COMPLETE AND READY TO BEGIN THE TWO YEAR PERFORMANCE PERIOD OF SAID PUBLIC IMPROVEMENTS, AS EVIDENCED BY A CHECK IN THE AMOUNT OF THREE THOUSAND THREE HUNDRED AND TWENTY NINE DOLLARS AND 81 CENTS FOR MAINTENANCE SECURITY.

YES, I'M REPRESENTING DONALD TODAY AND THE ROADS HAVE ACTUALLY BEEN INSPECTED AND READY TO GO FOR US TO BE ABLE TO START THE TWO YEAR PERIOD.

I'M JUST ASKING FOR THE COURT'S APPROVAL ON THAT TO MOVE FORWARD.

COMMISSIONERS, DO WE HAVE A MOTION TO APPROVE OR DISCUSSION? SO MOVED.

WE HAVE A MOTION. DO WE HAVE A SECOND? WE HAVE A MOTION AND A SECOND.

NONE. MOTION CARRIES ITEM THIRTY NINE DISCUSSION ACTION TO APPROVE AN ORDER AUTHORIZING

[39. Discussion/Action to approve an Order authorizing the filing of a Final Plat (Short Form Procedure) for the Corrected Plat of Pickens Subdivision of Dale Lane.]

THE FILING OF A FINAL SHORT FORM PROCEDURE FOR THE CORRECTED PLAT OF PICKENS SUBDIVISION OF DALE LANE. OK, IF YOU COULD RECALL, ABOUT SIX WEEKS AGO OR SO, THIS WAS ACTUALLY TABLED OFF OF THE AGENDA FOR THE APPROVAL.

I CAN NOTE THAT ALL CORRECTIONS HAVE BEEN MADE AND I AM LOOKING FOR A FINAL APPROVAL SO THEY CAN GET IT RECORDED.

I'LL MAKE THE MOTION TO APPROVE THE ORDER AUTHORIZING THE FINAL PLAT.

SHORT FORM PROCEDURE FOR PICKENS SUBDIVISION DALE LANE.

WE HAVE A MOTION.

DO WE HAVE A SECOND? WE HAVE A MOTION AND A SECOND.

ALL IN FAVOR, SAY AYE.

AYE. THANK YOU. OPPOSED NONE. MOTION CARRIES ITEM FORTY DISCUSSION ACTION TO APPROVE THE AFFORDABLE

[40. Discussion/Action to approve the Affordable Care Act Reporting and Tracking Service (ARTS) Renewal information from Texas Association of Counties (TAC).]

CARE ACT REPORTING AND TRACKING SERVICE ARTS RENEWAL INFORMATION FROM TEXAS ASSOCIATION OF COUNTIES. BOB, DID YOU WANT TO SPEAK TO THAT? YOUR NAME'S ON HERE.

THIS IS A REPORT THAT WE SENT TO TEXAS ASSOCIATION OF COUNTIES AFTER EVERY PAYROLL, AND WHAT IT DOES IS THEY FILL OUT A REPORT THAT GOES TO THE IRS AND I DON'T KNOW WHAT A 1095 B AND A 1095 C TO PROVE THAT WE HAVE INSURANCE.

WE NO LONGER NEED TO GIVE THAT.

I MEAN, THAT'S NO LONGER A REQUIREMENT FROM IRS WHEN WE DO OUR TAXES, BUT IT'S A REQUIREMENT OF IRS THAT WE REPORT TO THEM, I GUESS.

SO THEY CAN USE IT SOME LATER DATE AND TAC DOES THIS FOR US.

THEY'VE BEEN DOING IT SINCE I GOT HERE AND THEY DO A REALLY GOOD JOB AND IT'S EASY FOR ME TO SEND THAT ONE REPORT AND LET THEM TAKE CARE OF THE DETAILS AND WHAT THEY'RE ASKING US TO SIGN AN AGREEMENT AGAIN TO OUR CONTACTS ARE GOING TO BE AND THAT WE WILL PARTICIPATE IN THAT PROGRAM AGAIN.

LET THEM HANDLE IT FOR US.

OK, COMMISSIONERS.

ANY QUESTIONS, DO WE HAVE A MOTION TO APPROVE SO MOVE. WE HAVE A MOTION.