[Call Meeting to Order]
[00:00:03]
GOOD MORNING, EVERYONE, WELCOME AND THANK YOU FOR COMING IN, CALDWELL COUNTY COMMISSIONERS COURT, WE'RE GOING TO OPEN THIS MEETING.
IT'S TUESDAY, THE 13TH DAY OF JULY, 2021AT 9:00 A.M.
AND COMMISSIONER ROLAND, WOULD YOU LEAD US IN THE INVOCATION, PLEASE? FIRST OF ALL, I'D LIKE TO SAY GOOD MORNING TO EVERYBODY THAT NOW FIRST THINGS FIRST.
OUR FATHER, WHICH ART IN HEAVEN, THE FATHER OF OUR LORD AND SAVIOR, JESUS CHRIST.
FATHER, IT IS ONCE AGAIN THAT YOUR WEAKEN, HUMBLE SERVANT IS STANDING HERE WITH MY MIND STAYED ON YOU.
LORD, I JUST DON'T KNOW WHAT IN THE WORLD WE WOULD DO IF IT WASN'T FOR YOU.
LORD, WE TRY SO HARD SOME TIME, BUT THINGS JUST DON'T WORK OUT RIGHT.
LORD, I THANK YOU FOR OUR GOING OUT AND I COME IN AND I THANK YOU FOR EVERY SOUL THIS HERE IN THIS COURTROOM AND EVERY SO THAT CAN HEAR ME AND WE HIS VOICE.
AND THEN WHENEVER WE GET THROUGH COMING AND GOING, I PRAY YOU WILL GIVE US A RESTING PLACE SOMEWHERE AROUND YOUR THRONE.
AND I PRAYED ALL IN THE PRECIOUS NAME OF YOUR DARLING SON, OUR LORD AND SAVIOR, WHO SAID THAT HE WILL BE BACK.
AND WHEN HE COME, HE'S GOING TO SET THINGS IN ORDER.
AND IT'S IN JESUS NAME THAT I PRAY.
[Announcements]
NO ANNOUNCEMENTS FROM ME, JUDGE.COMMISSIONER SHELTON? DONE A LOT OF THINGS IN THE PAST THREE WEEKS THAT WE'VE HAD.
THE WATERMELON THUMP WAS A ANOTHER GREAT EVENT THAT HAPPENED IN OUR COUNTY.
SO PEOPLE WERE OUT EXCITED ABOUT BEING NORMAL.
I WENT TO THE CONFERENCE IN SOUTH PADRE ISLAND ANOTHER COMMISSIONERS AND JUDGES CONFERENCE AND IT WAS REALLY UPLIFTING, LEARNED A LOT OF NEW THINGS AND JUST HAD MANY PHONE CALLS ABOUT OUR ROADS AND OUR GRASS.
AND THE MOWERS ARE OUT MOWING, JUST WANTING PEOPLE TO BE A LITTLE PATIENT.
IT JUST TAKES A WHILE TO GET THROUGH THIS WITH THE RAIN.
WE DO HAVE A LITTLE BIT OF HOLD BACK.
WE'RE HAVING RAIN THAT WE NORMALLY DON'T HAVE.
MR. THERIOT? NO ANNOUNCEMENTS.
MR. ROLAND? SIR, I JUST WOULD JUST LIKE TO, FIRST OF ALL, THANK CALDWELL COUNTY FOR THEIR SPONSORSHIP FOR THE GRANT THAT WE MIGHT RECEIVE.
AND I'D LIKE TO THANK DENNIS, OUR GRANT WRITER, FOR COMING OUT TO ST.
JOHN'S COLONY YESTERDAY, IT WAS A REALLY, REALLY GOOD GRANT.
AND IT WAS A REALLY, REALLY GOOD MEETING.
AND I JUST WOULD LIKE TO THANK YOU.
OK, AND I THINK DENNIS, I KNOW, HAS SOME ANNOUNCEMENTS.
THANK YOU, JUDGE. COMMISSIONERS, GOOD MORNING, WANT TO PRESENT AN UPDATE.
IT'S BEEN A WHILE SINCE WE'VE MET, AND FOR PURPOSES OF TRANSPARENCY, I WANT TO SHARE WITH YOU SOME UPDATES ON SOME OF THE GRANTS THAT WE'VE BEEN WORKING ON THROUGH THE YEAR.
WE HAVE CLOSED OUT THE SOLID WASTE GRANT WITH CAPCOG AND TCEQ YOU MAY RECALL WE HAD FIVE COMMUNITY CLEAN UP EVENTS AROUND THE COUNTY AND THAT DOCUMENTATION HAS BEEN SUBMITTED AND WE'RE CLOSING THAT OUT AND WE SHOULD BE RECEIVING SHORTLY REIMBURSEMENT FOR THOSE EXPENSES OF FIFTEEN THOUSAND SEVEN HUNDRED EIGHTY NINE DOLLARS AND 41 CENTS.
WE HAVE BEEN ON TOP OF TRYING TO COLLECT SOME ALMOST YEAR OLD INVOICES WITH TXDOT, ON SH 130 CONCESSIONS.
AND THAT HAS TO DO WITH ROAD CONSTRUCTION ON ROLLING WOODRIDGE, BLACK INK ON HOMEVILLE.
WE RECEIVED REIMBURSEMENT FROM THE FIRST INVOICE A COUPLE OF WEEKS AGO, A LITTLE OVER SEVEN HUNDRED TWENTY FIVE THOUSAND DOLLARS, AND RECEIVED WORD LATE LAST WEEK THAT THE SECOND INVOICE, WHICH IS AN ADDITIONAL NINETY FOUR THOUSAND DOLLARS, IS BEING PROCESSED AND WE SHOULD BE RECEIVING THAT MONEY THIS WEEK, WHICH MEANS WE WILL BE RECEIVING FROM TEXT EIGHT HUNDRED TWENTY THOUSAND TWENTY NINE DOLLARS AND SIX CENTS.
PLEASED TO REPORT THAT UNDER THE INFRASTRUCTURE GRANT, ROADWORK AND REPAIR WORK HAS BEGUN ON POLITICAL ROAD.
YOU MAY RECALL THAT WAS AN EMERGENCY SITUATION THAT WE WERE FACING.
AND I'M GLAD TO REPORT THAT THAT ROAD WORK HAS BEGUN.
[00:05:04]
THE BYPASS HAS BEEN CREATED AND IS OPEN AND THEY'VE STARTED THE CONSTRUCTION WORK ON REPAIRING THE MAIN ROAD BECAUSE OF DELAYS IN PROCESSING SOME OF THE GRANT INFORMATION GRANT APPLICATIONS.WE HAVE ASKED FOR SOME EXTENSIONS ON THE GLO INFRASTRUCTURE GRANT, WHICH WAS THE ONE POINT FOUR MILLION DOLLAR GRANT THAT DOES THE WORK ON BLACK ANKLE, WHITTER BIGGS AND POLITICAL ROAD. THAT CONTRACT WAS TO END NOVEMBER 30TH OF THIS YEAR.
WE'VE ASKED FOR A ONE YEAR EXTENSION THROUGH NOVEMBER 30TH OF 2022.
I UNDERSTAND THE GLO IS HANDING OUT EXTENSIONS RIGHT NOW, JUST LEFT AND RIGHT.
AND WE'VE ASKED FOR AN EXTENSION ON THAT.
WE'VE ALSO ASKED FOR AN EXTENSION ON THE GLO BUYOUT PROGRAM.
YOU MAY RECALL WE WERE TRYING TO BUY SOME PARCELS OF LAND ALONG SAN MARCOS RIVER IN MARTINDALE AND OTHERS.
AND WE'VE ASKED AGAIN FOR THAT ONE, A ONE YEAR EXTENSION TO NOVEMBER 30TH OF 2022.
FORTUNATELY, HARWOOD ROAD [INAUDIBLE] PROJECT IS PROGRESSING.
CONTRACT BIDS WERE OPENED LAST WEEK, AND BECAUSE OF THE WORK AND THE DELAYS AND THE RAINS AND SO FORTH, THAT PROJECT WAS TO HAVE ENDED AUGUST 25TH OF THIS YEAR.
I'VE ASKED FOR A SIX MONTH EXTENSION FROM FEMA TO COMPLETE THAT ROAD ON FEBRUARY 25TH OF '22, WHICH WE THINK WILL BE GRANTED THAT EXTENSION.
THE IMPORTANCE OF THAT IS THAT IT WAS THE ONLY LARGE PROJECT WE HAD WITH FEMA AND WHICH REQUIRED US TO CONTRACT THAT OUT.
BUT THAT'S THE LAST OF THE ROAD PROJECTS THAT WE HAD WITH HURRICANE HARVEY.
SO I'M LOOKING FORWARD TO CLOSING, CLOSING THAT OUT.
WE'VE HAD TWO FERAL HOG COLLECTION EVENTS, THE ONE IN JUNE, WE COLLECTED OR HARVESTED 201 HOGS, THE ONE THIS LAST WEEK, HERE IN JULY, WE COLLECTED 470 HOGS.
WE HAVE DELIVERED THE THREE DONATIONS FROM OUR CORONAVIRUS RELIEF FUND TO THE THREE SCHOOL DISTRICTS IN THE COUNTY.
AND I WANT TO THANK COMMISSIONER SHELTON AND WESTMORELAND AND JUDGE HAYDEN FOR ATTENDING THOSE CEREMONIES WITH ME.
THE DONATIONS TO THE LOCAL SCHOOL DISTRICTS IS GREATLY APPRECIATED.
I ALSO HAVE RECEIVED THE LATEST COMPLIANCE AND REPORTING GUIDELINES ON THE AMERICAN RESCUE PLAN. YOU MAY RECALL THE COUNTY'S ALREADY RECEIVED ABOUT FOUR POINT TWO MILLION DOLLARS OF OUR EIGHT POINT FOUR MILLION DOLLARS.
AND ONE OF THE THINGS THAT I'VE DISCOVERED IN THE GUIDELINES IS THIS HAS TO DO WITH MATCH . WE REPORTED EARLIER THAT THESE FUNDS COULD NOT BE USED TO PAY FOR LOCAL MATCH.
BUT WE'VE NOW FOUND THIS GUIDELINE THAT SAYS THAT THESE FUNDS MAY ONLY BE USED FOR NONFEDERAL MATCH IN OTHER PROGRAMS WHERE COSTS ARE ELIGIBLE UNDER THE PROGRAM AND THE OTHER PROGRAM AND USE OF SUCH FUNDS IS NOT PROHIBITED.
WHAT'S IMPORTANT ABOUT THAT IS I THINK WE CAN APPLY THE AMERICAN RESCUE PLAN FUNDS TO PAY FOR THE LOCAL MATCH FOR THAT TEXAS WATER DEVELOPMENT BOARD GRANT BECAUSE IT IS A STATE GRANT, IT IS NOT A FEDERAL GRANT.
AND I'VE ALREADY CONTACTED THE TEXAS WATER DEVELOPMENT BOARD.
THEY SAW. OBJECTIONS AND US BEING ABLE TO USE THE AMERICAN RESCUE PLAN MONEY, AND YOU MAY RECALL THAT LOCAL MATCH WAS OVER TWO HUNDRED FORTY THREE THOUSAND DOLLARS.
SO I THINK WE CAN USE AMERICAN RESCUE PLAN MONEY TO PAY FOR THAT.
AND I JUST WANTED TO REPORT, YOU KNOW, WE ESTABLISHED THIS GRANTS DEPARTMENT IN OCTOBER OF '18, AND AT THAT TIME WE HAD A GRANT PORTFOLIO OF ABOUT TWO MILLION DOLLARS.
AND I'M HAPPY TO REPORT TO YOU TODAY.
COULD WE JUST HAD A GRANT BUDGET MEETING LAST WEEK.
WE ARE NOW MANAGING A PORTFOLIO OF OVER 32 MILLION DOLLARS IN GRANTS FOR THE COUNTY.
I JUST WANTED TO REPORT THAT UPDATE, JUDGE AND COMMISSIONERS, SINCE IT'S BEEN A WHILE SINCE WE'VE HAD A CHANCE TO TALK ABOUT BRINGING CLOSURE TO SOME OF THESE GRANTS.
THANK YOU. ANY OTHER STAFF ANNOUNCEMENTS THIS MORNING? NO, IF NOT, WE'LL MOVE TO CITIZEN'S COMMENTS.
WITH THAT, WE'LL GO TO CONSENT.
[CONSENT AGENDA]
COMMISSIONERS, ANY CONVERSATION ABOUT CONSENT.NOW LOOK FOR A MOTION TO APPROVE.
I'LL MAKE A MOTION TO APPROVE OF CONSENT AGENDA.
WE HAVE A MOTION AND A SECOND.
AYE/ OPPOSED, NONE. MOTION CARRIES.
I'M GOING TO SKIP AROUND A LITTLE BIT TODAY.
WE HAVE SEVERAL SUBDIVISION ITEMS AND WE HAVE A LOT OF PEOPLE HERE, THAT ARE HERE TO TO DISCUSS THOSE. AND SO I'M GOING TO MOVE THOSE TO THE FRONT SO THAT THEY CAN GET ON WITH THEIR DAY. ITEM 14 DISCUSSION ACTION TO A RESOLUTION 332021 AUTHORIZING COUNTY JUDGE TO
[14. Discussion/Action to consider Resolution 33-2021, authorizing the County Judge to execute a development agreement with Road Runner Ranch Partnership, LLC. ]
[00:10:04]
EXECUTE DEVELOPMENT AGREEMENT WITH ROADRUNNER RANCH PARTNERSHIP LLC.JJ, IT'S MY UNDERSTANDING THAT THERE MAY BE STILL SOME TWEAKS GOING ON WITH THIS, AND? THAT'S CORRECT, YOUR HONOR, BEEN GOING BACK AND FORTH WITH THE DEVELOPER AND I THINK MR. BRAD HAS BEEN INVOLVED IN SOME OF THE COMMENTS TRYING TO COME UP WITH THE DEVELOPMENT AGREEMENT. YESTERDAY AFTERNOON, AFTER SOME NOTES FROM MR. BRATTON, I DID GET AN EMAIL FROM THE DEVELOPER WITH SOME CHANGES TO BE MADE.
AND I HAVE NOT. IT WAS A FOUR O'CLOCK WHEN I GOT THAT EMAIL.
I'VE NOT HAD A CHANCE TO GO THROUGH AND SYNTHESIZE THAT INTO A NEW UPDATED VERSION OF THE DEVELOPMENT AGREEMENT. BECAUSE OF THAT, I WOULD JUST ASK THAT THIS BE TABLED, IF POSSIBLE, SO THAT WE CAN INCORPORATE THOSE RECOMMENDED CHANGES AND GET A FINAL DEVELOPMENT AGREEMENT BEFORE THAT.
I LOOK FOR A MOTION TO TABLE ITEM FOURTEEN BASED ON JJ'S INFORMATION.
CAN WE POSSIBLY LET MR. EDWARDS COME OUT AND SPEAK FOR A MINUTE? SURE. THANK YOU.
MORNING. YOU WANT ME TO TELL YOU WHAT WE'RE DOING HERE? YES, SIR. OK, COMMISSIONERS COURT.
WHAT WE HAVE HERE IS WE HAVE A TRACK LAND THAT LIES AT THE END OF A COUNTY ROAD.
AND WE HAVE GONE IN AND WE HAVE CREATED A PRIVATE ROAD SYSTEM WITHIN THE HUNDRED AND FORTY NINE PLUS OR MINUS ACRES.
AND WE HAVE CUT [INAUDIBLE] OR RANCHETTES OFF OF THAT PRIVATE ROAD SYSTEM ANYWHERE FROM 15 TO TWENTY TWO ACRES IN SIZE.
WE HAVE SUPPLIED ELECTRICITY AND WATER ON EACH OF THE TRACKS AND WE HAVE, WE HAVE BUILT THE THE SPECS OF THE DEVELOPMENT TO COUNTY STANDARDS.
WE HAVE A 100 FOOT SET BACK ON OUR ENTRY.
TWENTY FIVE FOOT WITH IN OUR GATED ENTRYWAY.
WE HAVE A TURN AROUND AT THE FRONT.
SO IF ONCOMING TRAFFIC WERE TO TURN IN AND DECIDE THAT THAT'S NOT WHERE THEY NEEDED TO BE, THEY COULD SAFELY TURN AROUND AND EXIT OUT.
AT THE SAME TIME, AT THE END OF THE ROAD, THERE IS A RADIUS, LARGE TURNING RADIUS, A CUL-DE-SAC PER SAY THAT ALLOWS FOR ANY TYPE OF EMERGENCY VEHICLES OR SO FORTH, CONSTRUCTION VEHICLES TO TURN AND GET OUT IN A SAFE MANNER AS WELL.
AND WHAT WE ARE TRYING TO GET IS A RESOLUTION WITH THE COUNTY TO ALLOW US TO GO AHEAD AND MOVE FORWARD AND BE ABLE TO SELL THESE INDIVIDUALS WHERE THEY CAN BUILD HOMES AND BARN THEM AND SO FORTH ON THEM.
ALL RIGHT. SO STILL THAT SOUNDS LIKE WE'VE GOT A LITTLE BIT MORE TO DO ON THE DEVELOPMENT AGREEMENT? I THINK WE'RE RELATIVELY CLOSE.
I JUST THINK THERE'S SOME TWEAKS THAT NEED TO BE MADE BASED ON SOME OF THE INFORMATION THAT I GOT YESTERDAY. WE'VE ALREADY IDENTIFIED A NUMBER OF VARIANCES.
THERE ARE DEED RESTRICTIONS THAT ARE GOING TO GO INTO EFFECT AND WE ALREADY HAVE DRAFTS OF THOSE TO BE INCLUDED AS AN EXHIBIT TO THE DEVELOPMENT AGREEMENT.
BUT AGAIN, THERE WERE JUST SOME CHANGES THAT WERE PROVIDED TO ME YESTERDAY BASED ON SOME NOTES BY THE COUNTY ENGINEER THAT I'LL NEED TO INCORPORATE TO MAKE SURE THAT IT'S FINALIZED. OK, SO YOUR RECOMMENDATIONS WILL BE TABLED UNTIL WE GET THAT DONE AND BRING IT BACK NEXT MEETING. THAT'S CORRECT, YOUR HONOR.
OK, COMMISSIONER? OK, SO I KNOW WE DID RECEIVE THIS A LITTLE ON THE LATE IN YESTERDAY TO ADD AND WHAT I JUST NEED TO DO IS MAKE SURE THAT WE'VE ADDRESSED EVERYTHING THAT MR. BRITON HAD SAID IN HIS EMAIL LATE LAST WEEK.
AND SO I'LL MAKE A MOTION THAT WE TABLE THIS UNTIL THE NEXT COURT MEETING.
OK, WE HAVE A MOTION TO TABLE ITEM 14 ON THE COMMISSIONERS COURT MEETING.
DO I HAVE A SECOND? SECOND. WE HAVE A MOTION AND A SECOND.
AYE. OPPOSED, NONE, MOTION CARRIES.
THANK YOU FOR YOUR INFORMATION.
SOUNDS LIKE YOU'RE DONE. AND IT LOOKS LIKE YOU'VE PRETTY MUCH ADDRESSED EVERYTHING I DID TODAY. YES, WE HAVE.
ALL RIGHT. THANK YOU. APPRECIATE IT.
YES, SIR. OK, WE'RE GOING TO GO AHEAD NOW AND MOVE TO ITEM 34 DISCUSSION AND ACTION TO
[34. Discussion/Action to consider a variance request for hardship concerning a Family Land Grant/ Subdivision from an easement.]
CONSIDER VARIANCE FOR HARDSHIP CONCERNING A FAMILY LAND GRANT SUBDIVISION ON AN EASEMENT.TRACY CASEY? COMMISSIONER SHELTON, WHOEVER WANTS TO GO HERE? YOU WANT TO START. COMMISSIONER? LET ME GET MY REFERENCE MATERIAL OUT.
OK, IS SHE HERE? NO, NO, IT'S JUST I'M GOING TO READ MY NOTES OFF OF.
[00:15:03]
DID YOU WANT TO START? COMMISSIONER, I WAS JUST GOING TO PULL UP MY EMAIL HERE SO I DON'T GET THE THREE DIFFERENT THERE, I WAS LOOKING TO SEE IF SHE WAS HERE.SHE'S WITH HINKLE SURVEYORS, AND THEY'RE THE ONE WHO'S BEEN HELPING MS. LABOR MEYER WITH THIS PROJECT.
SHE HAS A TRACT OF LAND THAT WAS GIFTED TO HER BACK IN 2013 FROM HER FAMILY.
ALL THE KIDS RECEIVED SO MUCH PROPERTY AND SHE WAS GIFTED THE BACK PORTION WITH ONLY 50 FEET ACCESS TO THE BACK.
SHE HAS THREE CHILDREN AND SHE WOULD LIKE FOR THOSE CHILDREN TO BE ABLE TO PUT A HOME OUT THERE WITH HER TO HELP TAKE CARE OF HER HUSBAND, WHO HAD WHO HAS A SEVERE DISABILITY.
AND SHE NEEDS THE HELP TO TAKE CARE OF HIM.
THEY'RE NOT OF AGE TO [INAUDIBLE] YOU KNOW, THEY'RE NOT RETIRED.
AND SHE STILL CONTINUES NEED TO WORK.
SO THEY NEED THE FAMILY AROUND TO HELP THEM TAKE CARE.
SHE NEEDS HER KIDS TO HELP TAKE CARE OF HER HUSBAND.
AND SO WE'RE JUST ASKING FOR A VARIANCE TO THE SO THAT THEY CAN CREATE A EASEMENT, WHICH WOULD BE A ROAD MAINTENANCE EASEMENT.
AND THEY ALL WRITE UP A DOCUMENT THAT THEY'RE ALL GOING TO TAKE CARE OF IT.
IF I SAY SOMETHING WRONG, MS. LABOR, PLEASE TELL ME THAT THEY'LL ALL TAKE CARE OF THE EASEMENT.
THEY ALL ARE A VERY TIGHT FAMILY.
AND HER OTHER FAMILY THAT LIVES OUT THERE, HER SIBLINGS ARE ALL VERY TIGHT.
THEY'VE BEEN OUT THERE FOR YEARS AND NO ISSUES.
AND SO THAT'S KIND OF WHAT WE'RE LOOKING FOR, IS EVERYBODY TO TO BE ABLE TO HELP HER OUT AND BE ABLE TO TAKE CARE. THIS IS A SPECIAL CIRCUMSTANCE.
SO FROM THERE, MY NAME IS ERIC LEIBERMEYER AND I LIVE AT 2402 SKYLIGHT COURT IN LOCKART AND I WOULD YOU KNOW, WE REALLY WOULD LIKE TO BE CLOSE TO MY FAMILY.
MY BROTHER LIVES ON THE FRONT 10 ACRES, AND I HAVE A COUSIN AND AN AUNT AND AN UNCLE ON THE OTHER SIDE. CURRENTLY, MY HUSBAND IS NOT WELL AND I COULD REALLY USE THE HELP OF MY FAMILY. I WOULD LIKE MY CHILDREN TO BE ABLE TO BE OUT THERE CLOSE TO ME.
YOU KNOW, IT'S BEEN A REAL HARDSHIP FOR US CURRENTLY.
WE NEED TO BE IN A SINGLE LEVEL HOME FOR HIS SAFETY.
SO I WOULD PRAY THAT YOU WOULD TAKE THIS INTO CONSIDERATION.
YES, MA'AM. LINDA HENKEL LIVING ON DOWN SOUTH MAIN STREET, MS. LABOR. MYRA CAME IN AND INQUIRED ABOUT A FAMILY GRANT.
AND WHEN WE DISCOVERED SHE ONLY HAD 50 FEET HERSELF TO HER TRACT AFTER THE FAMILY PARTITION, SHE INDICATED THAT SHE NEEDED TO BUILD A HANDICAPPED HOUSE FOR HER HUSBAND, AND SHE GAVE HER KIDS TO HELP HER TAKE CARE OF THEM.
AND I KNOW THAT THEY ONLY HAVE THE SINGLE LANE, BUT IN THE PAST WE'VE DONE TONS OF THESE ON AN EASEMENT. WE'VE NEVER REALLY WORRIED ABOUT ROAD MAINTENANCE AGREEMENTS, BUT IF SHE NEEDS TO DO ONE, SHE'S WILLING TO DO THAT.
SHE'S PAID FOR WATER OVER EIGHT THOUSAND DOLLARS FOR THEIR STUDY AND TO GET WATER TO THE TRACKS. SHE JUST WANTS THEY JUST WANT TO BE A FAMILY, LIVE TOGETHER.
AND I THINK THAT'S AN HONORABLE THING TO DO FOR OUR SUBDIVISION.
ORDINANCES COULD CHANGE IN THE FUTURE AND ALLOW FOR DIFFERENT STUFF IF THEY EVER DID DO SOMETHING WITH ONE OF THE TRACKS.
I THINK THE COUNTY HAS A SAFE FAULT DEFAULT IN THERE THAT SAYS THEY HAVE TO COME BACK TO COMMISSIONERS COURT BEFORE THEY CAN SELL IT.
SO AND FILE A SUBDIVISION PLAT, [INAUDIBLE] WHATEVER.
BUT I'D LIKE TO SEE OUR FAMILIES BE ABLE TO STAY TOGETHER.
AND I WAS PASSIONATE ABOUT TRYING TO HELP GET THIS DONE.
OK, WE'VE NOT RECEIVED ANY MONEY FROM HER OR EVEN IF SHE'S GOING TO HIRE US TO SURVEY IT.
BUT, YOU KNOW, ONE OF MY PASSIONS IN CALDWELL COUNTY IS TO HELP PEOPLE, NOT TO BREAK THEM DOWN. SO WE'D APPRECIATE YOUR CONSIDERATION AND AGREE WITH YOUR MATTERS.
SO WHEN YOU'RE BACK UP, YOU'LL SEE THERE'S KIND OF A LAYOUT OF HOW THEY'RE WANTING TO DIVIDE THIS TRACT.
AND THAT'S THE TRACTS YOU SEE IN FRONT OF IT, ARE JUST HOW THEY CUT IT UP WHEN THE FAMILY GAVE IT TO THE SIBLINGS TO BEGIN WITH.
SO IT'S KIND OF A CUT AND DRY STRAIGHT BACK TO CREATE A ROAD MAINTENANCE AGREEMENT FOR THEM TO HAVE ACCESS TO ALL THE TRACTS.
COMMISSIONERS? OK, THOUGHTS OR QUESTIONS? OK. OH, YEAH, I WOULD LIKE TO MAKE A MOTION TO ACCEPT THE VARIANCE.
WE HAVE A MOTION AND SECOND ON THE TABLE.
ANY DISCUSSION? I WAS GOING TO SAY I WOULD LIKE TO HEAR MR. BRETON'S TAKE ON THE MATTER BEFORE, OK?
[00:20:04]
SO AND I COMMUNICATED THIS TO ALL PARTIES BEFORE COURT.AND I THINK THAT WHEN THE COURT CONSIDERS VARIANCE, THERE ARE CERTAIN THINGS HERE.
AND ONE IS THERE IS YOUR DOCUMENTABLE HARDSHIP OR UNIQUE CIRCUMSTANCE THAT THUS CREATES A SCENARIO THAT'S NOT GOING TO REPEAT ITSELF OVER AND OVER AND OVER AGAIN.
AND I THINK IT CLEARLY HAS BEEN IN THIS CASE, THAT'S YOU ALL'S JUDGMENT TO MAKE AND THEN TO CONSIDER. ARE THERE THINGS BEING DONE TO MITIGATE ANY ISSUES WITH DIVISION OFF OF AN EASEMENT? AND YET IT SOUNDS LIKE WE'RE IN GENERAL AGREEMENT IN ALL OF THESE.
AND THAT'S THE REASON WE TYPICALLY DON'T ALLOW DIVISION OFF OF ANY EASEMENT, BECAUSE LATER THEY COME BACK AND HAVE ISSUES WITH WITH MAINTENANCE OF WHO'S TAKING CARE OF THE DRIVEWAY. SOUNDS LIKE THEY'RE AMENABLE TO WORKING OUT AN ACTUAL EASEMENT FOR IT THAT IT CONSIDERS THE MAINTENANCE.
THE OTHER THING I THINK THE COUNTY SHOULD CONSIDER IS REASONABLE RESTRICTIONS ON THE USE OF THE PROPERTY BECAUSE IT'S A FAMILY LAND GRANT.
THERE IS A FIVE OR 10 YEAR WHOLE PERIOD.
AFTER THAT, THOSE PROPERTIES CAN END UP IN ANYONE ELSE'S HANDS.
THE COUNTY DOESN'T HAVE LAND USE AUTHORITY.
SO IN THEORY, YOU KNOW, SOMETIME IN THE FUTURE, WHETHER IT'S FIVE YEARS OR 30 YEARS FROM NOW, ONE OF THESE PARCELS OFF THE EASEMENT COULD FALL OUT IN THE HANDS OUTSIDE THE FAMILY AND SOMEONE GO AND PUT ANYTHING FROM AN AUTO MECHANIC SHOP ON IT TO ANYTHING BECAUSE WE DON'T HAVE THOSE KIND OF RULES.
SO ASKING FOR A DEED RESTRICTION, LIMITING THE, YOU KNOW, NO FURTHER SUBDIVISION FOR RESIDENTIAL PURPOSES ONLY HELPS PROTECT, FRANKLY, THE OTHER OWNERS WITHIN THE DIVISION OF FOUR LOTS. AND AGAIN, I THINK THERE'S BEEN AGREEMENT FOR THAT.
SO THOSE ARE THINGS I WOULD SUGGEST THE COURT CONSIDER AS CONDITIONS ON VARIANCE.
OK, OK, SO THOSE AGREEMENTS ARE THESE ARE ALL IN PLACE ALREADY OR ARE THERE GOING TO BE PUT IN PLACE? WRITE UP THE AGREEMENT. OK.
WITH THE FAMILY OK, COULD WE? REVIEW IT OR YOU KNOW WE ALL CAN REVIEW IT.
OK, JUST TRYING TO GET THE VARIANCE.
YES MA'AM. WE'LL WORK OUT THE DETAILS.
NO POINT IN OUR PAYING FOR A SURVEY.
YEAH. I JUST LIKE TO SEE A FRIENDLY AMENDMENT THAT'S STATING THAT, YOU KNOW, WE'LL EXPECT TO SEE THESE DOCUMENTS FORTHCOMING IN THE FUTURE.
YEAH, I THINK THAT, AND JJ, CORRECT ME IF I'M WRONG, BUT THE.
COURT COULD APPROVE A VARIANCE BASED ON THOSE CONDITIONS AND ALLOW STAFF TO APPROVE THE DETAILS OF THE AGREEMENT.
OK, IF YOU'RE COMFORTABLE WITH THAT, YES.
I'LL JUST MAKE THAT A MOTION AND ADD THAT JUST AND THE RIGHT THAT THESE GET THAT.
OK, SO WE HAVE A MOTION AND A SECOND? CALL VOTE. ALL IN FAVOR SAY.
ONE MORE QUESTION, PLEASE, TRACY, WILL THERE BE A STANDARD FOR THIS ROAD IN AS PART OF THE AGREEMENT? IT'S NOT SOMETHING WE SPECIFICALLY TALKED ABOUT.
I MEAN, I HAD ASSUMED IT WOULD BE, YOU KNOW, A GRAVEL ROAD WAY.
WE'RE TALKING ABOUT FOUR HOMES.
SO AS LONG AS THERE'S A PROVISION THAT DOESN'T ALLOW, AGAIN, COMMERCIAL DEVELOPMENT, OR ANYTHING GREATER THAN THAT, WE REALLY.
I JUST WANTING THE MAINTENANCE AGREEMENT TO BE SPECIFIC ENOUGH TO DESCRIBE WHAT.
YEAH. WHAT THAT MAINTENANCE IS, YOU KNOW, KEEPING IT AT YEAH, YEAH, YEAH, YEAH.
I WOULD JUST IF WE'RE GOING TO PASS A MOTION TO THIS EFFECT, I WOULD LIKE TO BE A LITTLE BIT MORE CLEAR ABOUT WHAT THE CONDITIONS ARE GOING TO BE OF THE VARIANCE BEFORE WE ACTUALLY TAKE A VOTE ON IT.
SO I WAS JUST GOING TO SAY THAT ONE OF THE THINGS I SUGGESTED TO GO INTO IT IS REALLY A STATEMENT OF FACT, THE ROAD MAINTENANCE AGREEMENT OR THE DRIVEWAY MAINTENANCE AGREEMENT, REALLY A STATEMENT OF FACT IS MADE CLEAR FOR EVERYBODY THAT THE COURT IS NOT THE ARBITER OF THIS, THAT IF THEY HAVE A DISPUTE BETWEEN PROPERTY OWNERS LATER, THEIR RECOURSE IS CIVIL COURT, BECAUSE WE DO HAVE PEOPLE COME TO US SOMETIMES AND GO, THEY'RE NOT TAKING CARE OF THIS EASEMENT AND WE HAVE NO AUTHORITY OVER IT.
IF THEY SOMEBODY DIDN'T DO THEIR PART, THE COURT WOULDN'T HAVE ANYTHING TO DO WITH IT.
RIGHT. AND I DON'T THINK THEY TAKE IT.
SO WE COULD I MEAN, THAT'S A KIND OF A SHOW, I THINK, TO ANSWER JJ'S QUESTION AS TO SPECIFICS OF THE AGREEMENT IS LIKE NO MAKE NO COMMERCIAL BUSINESSES A ROAD MAINTENANCE AGREEMENT, NO FURTHER SUBDIVISIONS ALLOWED.
THAT'S WHAT YOU WERE ASKING, CORRECT? THAT'S CORRECT. OK, SO IS THAT THE HIGHLIGHT OF THE THREE WE'RE REALLY LOOKING AT, TRACY
[00:25:03]
? IS THOSE THREE THINGS, NO COMMERCIAL BUSINESSES, A ROAD MAINTENANCE AGREEMENT AND NO FURTHER SUBDIVISION OF THE TRACTS WOULD BE ALLOWED? THOSE ARE THE CONDITIONS THAT I HAVE IN MY NOTES, COMMISSIONER, YES.ANY OTHER DISCUSSION? OK, WE HAVE A MOTION AND A SECOND TO APPROVE THIS VARIANCE FOR HARDSHIP, CONCERNING THE FAMILY LAND GRANT WITH THE ITEMS THAT COMMISSIONER SHELTON JUST LAID OUT.
AYE. THAT WAS NINE, MOTION CARRIES.
[35. Discussion/Action to consider a variance request for Jack Pine Road.]
ITEM 35 DISCUSSION ACTION TO CONSIDER A VARIANCE REQUEST FOR JACK PINE ROAD.LET ME GET THAT OUT. SO MUCH STUFF HERE.
ON JACK PINE ROAD, HALF THE PROPERTIES IN BASTROP COUNTY AND THE PROPERTY WITH THE ROAD ENTRANCE IS IN CALDWELL COUNTY.
SO I TALKED WITH BASTROP COUNTY.
THEY DIDN'T HAVE A PROBLEM WITH ANYTHING AT ALL.
I TALKED WITH SENT A REQUEST TO TRACY AND CASEY.
THIS LADY IS A 100 PERCENT DISABLED VET THAT HAS RETIRED AS OF LAST WEEK FROM THE MILITARY, AND SHE WANTS TO MOVE HOME AND TAKE CARE OF HER, HELP TAKE CARE OF HER MOTHER WHO LIVES ON THE PROPERTY.
HER BROTHER LIVES WITH THE MOTHER AND SHE WANTS TO BUILD A HOME OUT THERE.
SO THE BROTHER AND MOTHER AND BROTHER AND SISTER ARE GOING TO GET THE PROPERTIES TO BE A FAMILY LINE GRANT WITH THE TWO PARTICIPATING FAMILY MEMBERS GETTING THE LAND.
IT IS OFF OF A PRIVATE ROAD, WHICH IS JACK PINE.
IT IS KIND OF SORTA YOU CAN'T REALLY SEE IT WITH ITS OWNER ROAD MAP AS A PRIVATE ROAD RIGHT HERE. AND THAT'S IN THE PACKET.
I'VE BEEN THERE SINCE NINETEEN.
IT'S A REALLY BAD COPY FROM THE APPRAISAL DISTRICT THAT THEY HAVE, BUT THIS WAS CREATED IN 1975 AND I THINK THIS IS IN YOUR POCKET TOO.
SO SHE'S MOVING BACK FROM NEVADA TO LIVE HERE FOR SHE SAID HER FOREVER HOME.
I ATTACHED ALL HER REQUESTS AND LETTERS.
SHE COULDN'T BE HERE BECAUSE IT'S TOO FAR, YOU KNOW, FOR HER TO COME.
SHE WAS HERE IN PERSON AND PAID HER VARIANCE FEE.
BUT I'M NOT, YOU KNOW, SHE'S JUST REQUESTING A VARIANCE TO BE ABLE TO DO THE FAMILY RIGHT THING. I DON'T, I KNOW THERE'S PROBABLY NO WAY FOR HER TO GET A MAINTENANCE AGREEMENT FROM JACK PINE ROAD BECAUSE THERE'S A LOT OF PROPERTIES ON IT.
AND I DON'T KNOW WHO DOES MAINTAIN IT.
SHE'S THE SECOND PROPERTY GOING IN OFF OF CAT BRANCH ROAD.
YEAH. SO THAT'S THAT'S WHY I'M HERE.
I DON'T KNOW HOW THE VETERAN THING WORKS.
I KNOW THEY'RE EXEMPT FROM A LOT OF THINGS.
SHE HASN'T LIVED HERE, BUT SHE IS A VETERAN.
SHE'S AN OUTREACH SURVIVAL COORDINATOR FOR THE MILITARY.
THAT'S WHAT HER RETIREMENT IS.
SO ANYWAY, SHE JUST WANTS TO COME HOME.
AND I TOLD HER, I SAID, YOU KNOW, WE HAVE TO GO THROUGH THIS HURDLE FIRST BEFORE WE CAN GET THROUGH THE FAMILY RANCH.
SO. OK, TRACY, I DID I DID GO OUT THERE.
AND IT'S A REAL SMALL ROAD AND IT'S KIND OF LIKE SHAPED WRONG, BUT IT'S ADJACENT TO BASTROP COUNTY.
SO, YOU KNOW, IT'S A LOT OF PLACES THAT WE CAN'T HARDLY DO ANYTHING ABOUT UNLESS WE DO GIVE A VARIANCE.
SO IF WE'RE READY FOR A MOTION.
I MEAN, YOU CAN MAKE YOUR MOTION, COMMISSIONER, AND WE CAN GO FROM THERE.
BUT I'D STILL LIKE TO HEAR FROM TRACY ALSO.
YEAH, WE APPRECIATE TRACY INVITE YOU TO GO AHEAD AND MAKE YOUR COMMENTS, PLEASE.
SO THIS IS VERY TRACY BRATTON.
I DON'T KNOW IF I SAID THAT LAST TIME FOR THE SAKE OF THE RECORDING.
UM, THIS IS VERY SIMILAR TO THE PRIOR DISCUSSIONS.
[00:30:02]
I WON'T REPEAT ALL THOSE SAME THINGS AGAIN, BUT IT DOES HAVE ONE ADDITIONAL ISSUE, AND THAT IS THAT IT IS A PROPOSED DIVISION OF LAND OFF OF AN EASEMENT THAT'S NOT ANY KIND OF EVEN BEEN A ROADWAY THAT'S EVER BEEN RECOGNIZED FORMALLY BY THE COURT.AND THERE IS NO MAINTENANCE PROVISIONS, AS EVERYONE'S ACKNOWLEDGED, FOR THAT ROADWAY.
AND SO SOMETHING THE COURT NEEDS TO CONSIDER IN MY OPINION, WE LOOK AT THE PRIVATE PROPERTY RIGHTS OF THE PERSON WHO HAS THE PROPERTY AND WANTS TO DIVIDE.
AND WE LOOK AT THEIR RIGHTS AND THINK ABOUT THAT QUITE A BIT AND THE HARDSHIP.
THE OTHER THING IT HAS TO BE CONSIDERED THOSE ALL THE OTHER PROPERTY OWNERS THAT ARE ON THIS EASEMENT, THAT IF YOU START ALLOWING DIVISION OFF OF EASEMENTS, THAT'S GOING TO BE MORE TRAFFIC AND MORE TRAFFIC AND MORE TRAFFIC FOR THE OTHER PEOPLE ON THE EASEMENT THAT DOESN'T HAVE ANY PROVISIONS IN PLACE TO ALLOCATE MAINTENANCE OR ADDRESS MAINTENANCE.
IN THIS CASE, YOU'RE TALKING ABOUT, YOU KNOW, ONE HOME, IT'S FAMILY LAND GRANT, NOT A SUBDIVISION. SO IT DOES HAVE SOME LIMITING FACTORS IN IT.
BUT THAT'S JUST SOMETHING THE. CONSIDER IN THIS AND GOING FORWARD, ANY DIVISIONS OFF OF AN EASEMENT, YOU HAVE TO THINK ABOUT THE OTHER OWNERS AND USERS OF THAT EASEMENT, NOT JUST THE PROPERTY OWNER AND THEIR RIGHTS.
THE MAP YOU SHOWED US IS NOT IN OUR BACK UP.
IS IT DOES IT HAVE A SPECIFIED WIDTH TO THAT EASEMENT? IT'S 40 FEET. THIS MAP HERE? NO, NO IT'S DIFFERENT ONE.
UM. I CAN BRING IT AND LET YOU ALL PASS IT AROUND.
NO, YOU COULD JUST HOLD IT UP, I JUST BUT IT DOES SPECIFY SIT'S A 40 FOOT EASEMENT.
. ARE YOU SAYING THE BROTHER LIVES THERE? THE BROTHER LIVES WITH WITH THEM? THE BROTHER LIVES WITH THEM NOW IN THEIR HOME OR HE HAS A HOUSE ALSO IN THERE? HE LIVES ON THE PROPERTY RIGHT NOW.
IN THE SAME HOUSE THAT IS GOING TO GIVE THE BROTHER THE HOME THAT SHE'S CURRENTLY IN.
OH, AND THEN THE BROTHER AND SISTER ARE GOING TO TAKE CARE OF EACH OTHER.
SHE'S HANDICAPPED. SO, OK, YOU KNOW, IT'S KIND OF THAT THING WHERE, HEY, I NEED HELP.
AND, YOU KNOW, THEY HAVE THE PROPERTY, YOU KNOW, I MEAN, I DON'T KNOW THAT, YOU KNOW, SHE'S THE SECOND PROPERTY AND OFF OF CAT BRANCH, WHICH IS A PUBLIC ROAD.
AND I DON'T KNOW HOW WIDE IT IS AND COMING OFF OF THE ROAD AND WHAT THAT IS.
AND SO THEY'RE JUST BUT HAVE TO GET, LIKE I SAID, I'M JUST, I'M JUST HERE TO REPRESENT HER. YOU KNOW, I'M PASSIONATE ABOUT THE FAMILY THINGS.
I'M PASSIONATE ABOUT THE FAMILY THING.
AND I JUST THINK IT'S IMPORTANT FOR US IN OUR DAY AND TIME THE TROUBLE THAT WE SHOULD BE ALLOWED TO TAKE CARE OF EACH OTHER.
AND I DON'T THINK IT PUTS A HARDSHIP ON ANYBODY ELSE THAT MAY OR MAY NOT, YOU KNOW, AND IN EACH CASE IS INDIVIDUAL IN HERE.
THAT'S WHY WE'RE HERE AND THAT'S WHY WE'RE GETTING THE VARIANCE.
SO I JUST YOU KNOW, THERE'S SOMETIMES WE CAN'T CHANGE THINGS, BUT WE CAN MAKE THEM BETTER. YOU KNOW, IT'S GOING TO BE ANOTHER HOUSE ON THE TAX ROLL, TOO.
AND SO SHE'S SHE'S ALSO GOING TO BE ON THIS PARCEL THAT'S IN CALDWELL COUNTY.
YES. WELL, SHE'LL BE ON THE WHOLE THING.
THEY OWN THE HOME. OK, THAT'S JUST THE DIVISION LINE.
OK, BETWEEN THAT, THERE'S ACTUALLY FIVE ACRES IN BASTROP AND FOUR POINT SOMETHING IN CALDWELL COUNTY. YES.
AND THEY'RE GOING TO SPLIT THAT DOWN THE MIDDLE? YES, THEY'LL BOTH OWN PROPERTY IN BOTH COUNTIES.
OK, SO THEY'LL BOTH RUN ON THE LIST.
OK. TO SPLIT RIGHT DOWN THE MIDDLE AND YOU KNOW, PEOPLE LIKE YOU SAID, SHE'S A SECOND ROAD IN, IT'S NOT PROBABLY GOING TO BE A BIG DEAL FOR HER AND HER BROTHER TO MAINTAIN IT, BUT THEY'VE BEEN THEY'VE BEEN DOING SOMETHING FOR THE LAST FEW YEARS.
I DON'T KNOW. YOU KNOW, WE I HATE TO BRING THIS UP, BUT WE RECENTLY DID A BUNCH OF TRACTS
[00:35:01]
ON BOULDER LANE WITH 20 FOOT LOTS THAT'S HORRIBLE.BUT WE GAVE AN EXEMPTION LETTER FOR TEN OF THE TRACTS OUT THERE.
BUT WHY IS THIS GOING TO BE A BIG ISSUE HERE AND WITHOUT A MAINTENANCE AGREEMENT OR ANY KIND OF BRAND WROTE UP STANDARDS AND IT'S A DEAD END STREET WITH FIFTY FOUR TRACTS ON IT.
I'M AWARE OF IT. SO I SAID EACH ONE'S DIFFERENT.
SO EVERYONE IS AND THIS ONE IS TWO.
SO I THINK, YOU KNOW, CONCENTRATE JUST LIKE TO REMIND EVERYBODY WHY WE'RE HERE.
THIS IS A FAMILY DEAL, NOT ASKING FOR A DEVELOPMENT OR ANYTHING LIKE THAT.
THIS IS JUST A SIMPLE FAMILY AND SHE IS A DISABLED VET.
I DON'T KNOW HOW THAT PLAYS INTO I KNOW VET, IN OUR SUBDIVISION THAT VETS ARE EXEMPT FROM MOST ANYTHING AND SHE'S NOT CREATING A NEW STREET.
IT'S ALREADY THERE. AND IT IS ON THAT LITTLE ROAD MAP.
[INAUDIBLE] THAT HOUSE BILL 1171.
AND I REALLY. COMMISSIONER ROLAND? I WANT TO MAKE A MOTION THAT WE APPROVE THE VARIANCE.
YOU'RE JUST HOME. OK, THANK YOU.
THANK YOU. WE HAVE A MOTION TO APPROVE THE VARIANCE.
DO WE HAVE A SECOND? I'LL SECOND IT. WE HAVE A MOTION THE SECOND.
ANY FURTHER DISCUSSION? IF NOT, ALL IN FAVOR, SAY AYE.
AYE. OPPOSE? HEARING NONE, MOTION CARRIES.
ITEM 36,DISCUSSION ACTION TO CONSIDER APPROVAL OF AN OPEN CUT CROSSING VARIANCE FOR
[36. Discussion/Action to consider to approval of an open cut road crossing variances for Alliance Water Project (Segment B) to include: CR 173, CR 218, CR 238 (2 Crossings), and CR 241. ]
ALLIANCE WATER PROJECT SEGMENT B TO INCLUDE COUNTY ROAD 173, COUNTY ROAD 218, COUNTY ROAD 232 TWO CROSSINGS IN COUNTY ROAD 241.OH. DO YOU KNOW HOW LONG WE STILL HAVE A QUORUM? OK, SO TRACY BRIGHTON, AGAIN, I LET ALLIANCE KNOW, ARE THEY ACTUALLY THEIR CONSULTANT, MELISSA [INAUDIBLE] AND WE KNOW THAT WE WERE HAVING US TODAY AND THEY DID.
AND I TOLD THEM THAT THEY PROBABLY DIDN'T NEED TO SEND ANYBODY THEY WERE WELCOME TO AND THEY ELECTED NOT TO SEND ANYONE.
SO AS EVERYONE KNOWS, ARWA IS INSTALLING A LARGE WATER TRANSMISSION LINE ACROSS ALMOST THE ENTIRETY OF CALDWELL COUNTY.
THEY'VE COME TO US FOR ALL THEIR PERMITS, SEVERAL SEGMENTS.
THOSE PERMITS INCLUDED FLOOD PLAIN DRIVEWAY AND UTILITY CUT PERMITS.
THEY'VE COME AND ASK FOR VARIANCE IN ORDER TO OPEN CUT FIVE COUNTY ROADWAYS.
THEY'RE CURRENTLY GRAVEL ROADWAYS.
AND LISTENING TO THEIR REQUEST, I TOLD THEM OBVIOUSLY THE CONCERNS WE'RE GOING TO BE LONG TERM SETTLING. THEY'RE GOING TO WHEN THEY OPEN CUT IT, THEY'RE GOING TO CASE THEIR PIPE ACROSS THE ROADWAY SO THEY WOULDN'T HAVE TO OPEN THE ROAD UP AGAIN.
IF THEY NEED TO DO ANY MAINS AND THEY'RE PROBABLY CASING, THEY'LL PULL IT OUT.
BUT TALK TO THEM ABOUT SETTLING.
THEY'VE AGREED TO FILL THE TRENCH WITH CEMENT, STABILIZE SAND OR FILLABLE, FILL FULL OF CONCRETE, FILL UP TO ONE FOOT BELOW THE ROAD SURFACE, COME BACK WITH GRAVEL OVER THE TOP OF THAT TO MATCH THE CURRENT ROAD SERVICE SURFACE AND TO PROVIDE A TWO YEAR MAINTENANCE BOND TO WARRANTY THAT WORK FOR TWO YEARS.
SO IF WE WERE TO HAVE ANY, YOU KNOW, SETTLING OR RISING DIFFERENTIAL, A BUMP BASICALLY HAPPENED WHERE IT HAD WHERE THE PIPE HAD BEEN PUT ACROSS THE ROAD.
THEY'D COME BACK AND MAINTAIN THAT AND FIX THAT BASED UPON THOSE CONDITIONS.
I'M GOING TO RECOMMEND TO THE COURT THAT WE APPROVE THE OPEN CUT EXCEPT FOR MILL ROAD, WHICH IS A COUNTY ROAD, 173, BECAUSE THAT LOCATION IS ACTUALLY THE INTERSECTION OF THE COUNTY ROAD AND TWO DRIVEWAYS AND THE CUT IS DIAGONAL ACROSS THE ROAD AT THAT INTERSECTION. SO THAT WAS JUST GOING TO BE TOO HARD TO DO FOR FOR TRAFFIC CONTROL AND OTHER REASONS. BUT THE OTHER ONES WOULD RECOMMEND THE COURT.
THEY APPROVE. OK, COMMISSIONERS, ANY DISCUSSION? I GOT SOME THINGS I'D LIKE TO SAY, THOUGH.
I'LL GO FIRST. NO, I'LL LET YOU GO FIRST.
SO I'M NOT A HUGE FAN OF OPEN CUTS NORMALLY.
OBVIOUSLY, WE WE'VE NEGOTIATED WITH ANOTHER UTILITY COMPANY AND DID NOT ALLOW THAT, ALTHOUGH, YOU KNOW, IT SOUNDS LIKE WE'VE GOT SOME PROVISIONS HERE THAT WOULD KEEP IT FROM SAYING. THE VERY REASON I DON'T LIKE IT IS BECAUSE YOU WIND UP WITH A SALES.
NOT SO. AND ALSO IN THE DITCHES, IT GETS HARD FOR ROAD MAINTENANCE AND OTHER THINGS WE
[00:40:04]
NEED WHEN WE DO THAT.SO HAVING SAID THAT, IT SOUNDS LIKE WE'VE ADDRESSED A LOT OF IT WITH SOME ENGINEERING, SO PROBABLY COULD GET A LITTLE MORE COMFORTABLE WITH IT.
BUT THAT'S MY TAKE. I THINK, YOU KNOW, WHEN TRACY AND I WERE DISCUSSING THIS, UM, I WAS INITIALLY OPPOSED TO ANY SORT OF OPEN CUTS JUST BECAUSE OF TRAFFIC DISRUPTION AND THE MAINTENANCE ISSUES BEYOND THAT.
BUT, UH, I COULD BECOME COMFORTABLE WITH IT AS FAR AS THE ENGINEERING BEHIND HOW THEY'RE GOING TO REPAIR THE OPEN CUT.
AND WITH THAT BEING SAID, THAT, AS WELL AS THE TWO YEAR MAINTENANCE BOND, IN ORDER TO COVER THE COUNTY. HOW MUCH IS THE MAINTENANCE BOND? I'M SORRY. WE ACTUALLY HAVE NOT GOTTEN THE BOND BECAUSE, AGAIN, WE NEED TO CONSIDER A VARIANCE OR NOT.
RIGHT. BUT WE PUT IT FOR THE VALUE OF THE COST OF THAT WE FEEL IS APPROPRIATE TO REMEDIATE THE ROAD SHOULD ANYTHING HAPPEN AND INCLUDING THE DITCHES.
OK, SO WE'VE JUST DETERMINED IS SUFFICIENT TO REPAIR THE ROAD IF NEED BE.
OK. I THINK FOR ME THAT WOULD HAVE TO BE A NECESSITY IN THIS CASE.
OK. SO WOULD YOU CONSIDER A MOTION? I'LL MAKE A MOTION TO APPROVE THE VARIANCE WITH, [INAUDIBLE] 218, 238, 241 AND NOT FOR 173 . OK, WITH THE CONDITIONS THAT THE ENGINEERING ASPECTS OF THE OPEN CUTS ARE SUFFICIENT FOR THE APPROVAL OF THE COUNTY ENGINEER AND THE TWO YEAR MAINTENANCE BOND OF SUFFICIENT DOLLAR AMOUNT IS PUT IN PLACE TO COVER ANY REPAIR COSTS DURING THAT TIME PERIOD.
DO WE HAVE A SECOND? I'LL SECOND IT. WE HAVE A MOTION AND A SECOND.
ANY FURTHER DISCUSSION? NO? ALL IN FAVOR, SAY AYE.
AYE. OPPOSED, NONE. MOTION CARRIES.
ALL RIGHT. WE'LL GO BACK AND GET BACK IN ORDER HERE.
UM, I THINK THERE'S SORRY. THANK YOU. WE HAVE ONE MORE.
[37. Discussion regarding a presentation on Hartland Ranch proposed subdivision and development agreement located on Borchert Loop (CR 108).]
ITEM 37, DISCUSSION ACTION REGARDING A PRESENTATION ON HEARTLAND RANCH PROPOSED SUBDIVISION DEVELOPMENT AGREEMENT LOCATED ON BURCHARD LOOP COUNTY ROAD 108.BECAUSE SOME OF THE COURT'S FAMILIAR WITH HEARTLAND RANCH, BEEN ON THE COURT FOR A WHILE.
AND WE'RE HERE WE WHEN WE APPROVED A PHASE DEVELOPMENT AGREEMENT AND ACTUALLY THE FIRST PHASE PLAT ON THAT.
BUT I'LL I'LL PROVIDE BACKGROUND.
SO HEARTLAND RANCH IS ON BURCHARD LOOP.
THE COURT APPROVED, AND I DON'T REMEMBER EXACTLY WHEN, BUT A PHASE DEVELOPMENT AGREEMENT FOR IT THAT INCLUDED A VERY INTENSE AND DENSE PRODUCT IN THE BACK, A FIRST PHASE PLAT THAT INCLUDED SOMETHING IN THE NEIGHBORHOOD OF 20 TO 30 LOTS THAT ALL FRONTED BURCHARD LOOP. THERE IS A DISTRICT, A MUD DISTRICT ON THE PROPERTY.
THE ORIGINAL INTENTION OF THE DEVELOPER THAT BROUGHT THAT HAD BEEN TO GET A WASTEWATER TREATMENT PERMIT, PUT A WASTEWATER TREATMENT PLANT ON THE PROPERTY AND BUILD LOTS THAT WERE IN THE, YOU KNOW, 40 TO 50 FOOT WIDTH RANGE.
A DIFFERENT DEVELOPER'S EITHER ACQUIRED OR IS ACQUIRING THE PROPERTY AND CAME TO US.
AND CASEY AND I HAD A PRE DEVELOPMENT MEETING AND WANTED TO TALK ABOUT A DIFFERENT STYLE OF DEVELOPMENT THAT WOULDN'T REQUIRE THE WASTEWATER TREATMENT PLANT, BUT SOMETHING MORE DENSE THAN ONE ACRE LOTS.
WE WENT THROUGH THAT DISCUSSION WITH THEM AND THEY, YOU KNOW, LOOKED AT MANY DIFFERENT ALTERNATIVES. ONE OF THE THINGS THEY BROUGHT UP WAS, WAS A CONDO REGIME.
THE COUNTY'S RULES PERMIT US TO REQUIRE THE SAME ROAD STYLE LOT WIDTHS, ROADWAY WIDTHS INSIDE A CONDO REGIME THAT WE DO WITH A SUBDIVISION.
HOWEVER, WITH A DEVELOPMENT AGREEMENT, WE CAN MODIFY AS WE HAVE, WE'VE MODIFIED RULES SEVERAL TIMES. EXAMPLES INCLUDE DEVELOPMENT AGREEMENTS WITH WALTON AND OTHERS TO ALLOW A MORE DENSE DEVELOPMENT OR DIFFERENT STYLE OF DEVELOPMENT AS LONG AS THE OVERALL DEVELOPMENT HAS BEEN BROUGHT TO THE COUNTY.
THE COMMISSIONERS FELT IT WAS IN THE COUNTY'S BEST INTEREST.
[00:45:03]
SO IN LOOKING AT THIS IN A CONDO REGIME, WE ACTUALLY CAME UP WITH A FAIRLY INNOVATIVE SOLUTION THAT WOULD ALLOW BASICALLY EACH BLOCK TO BE LAID OUT WITH SOMEWHERE BETWEEN, YOU KNOW, NINE AND 12 HOMES ON A LOT ON OR ON A BLOCK.EACH HOME WOULD HAVE ITS OWN INDIVIDUAL CONDO LOT.
THE ROADS WOULD BE WHAT'S CALLED LIMITED COMMON AREA IN THE CONDO REGIME AND THEN A SEPTIC AREA, ALSO SAFE AREA ON EACH BLOCK.
THAT WOULD BE ALSO A LIMITED COMMON ELEMENT OF THE CONDO REGIME.
SO THOSE THE SEPTICS WHICH WOULD SERVE THE ALL THE HOMES ON THAT BLOCK WOULD ALL BE MAINTAINED BY THE CONDOMINIUM REGIME.
AND THE DEVELOPER IS GOING TO TALK IN A MINUTE AND THEY'LL TELL YOU THE THINGS THAT THEY'RE THE STYLE OF DEVELOPMENT THEY'RE LOOKING AT AND THE THINGS, THE BENEFICIAL ELEMENTS OF THE COMMUNITY.
ONE OF THE THINGS FOR US FROM AN ENGINEERING PERSPECTIVE AND PUBLIC HEALTH PERSPECTIVE TO CONSIDER IS THAT YOU'RE NOT HAVING YOU HAVE LESS DENSE DEVELOPMENT AND MORE OPEN SPACE THAN WHAT WAS SHOWN AND CONSIDERED ON THE FAZING AGREEMENT WITH HEARTLAND RANCH.
YOU DON'T HAVE A WASTEWATER TREATMENT PLANT WHICH DISCHARGES TREATED EFFLUENT DIRECTLY INTO A STREAM THAT BECOMES ISSUES FOR NEIGHBORS DOWNSTREAM.
WASTEWATER TREATMENT PLANTS SOMETIMES HAVE UPSETS.
YOU KNOW, THINGS GO WRONG IN THE PROCESS AND THEY DISCHARGE UNTREATED OR ONLY PARTIALLY TREATED SEWER. THAT DOESN'T REALLY HAPPEN WITH SEPTIC SYSTEM.
WITH THESE SEPTICS BEING PART OF THE CONDOMINIUM REGIME AND MAINTAINED BY THE CONDOMINIUM REGIME. IT'S NOT UP TO THE INDIVIDUAL PROPERTY OWNERS FOR MAINTENANCE.
THEN YOU HAVE ONE ORGANIZATION ENTER INTO A MAINTENANCE CONTRACT TO MAINTAIN 10 OR 12 OF THESE WITH A SEPTIC FIRM, WHICH SHOULD ASSURE A BETTER LEVEL LEVEL MAINTENANCE OF THE SEPTIC SYSTEM. SO THOSE ARE JUST SOME KIND OF HIGH LEVELS OF WANTED TO KIND OF GO OVER THE CONDO REGIME AND SOME OF THE EVOLUTION THAT WE'RE WHAT WE'RE DEVELOPERS ABOUT TO RESIGN IS ACTUALLY LOWER DENSITY DEVELOPMENT WITH MORE OPEN SPACE THAN WHAT WAS ON THE APPROVED FAZING AGREEMENT FOR HEARTLAND RANCH.
I'M SURE THERE'LL BE MORE QUESTIONS.
WE GO BACK AND FORTH AND I'LL LET THE DEVELOPER, UNLESS YOU HAVE ANY QUESTIONS RIGHT NOW, DEVELOPER SHOW THEIR THEIR PLAN.
NOT RIGHT NOW. SO. SO, HEY, SCOTT [INAUDIBLE], RANCHO DEVELOPMENT, WE'RE THE DEVELOPER WE HAVE OUR LAMPLIGHTER, PETE [INAUDIBLE], WHO'S OUR LAND PLANNER.
AND SOME YOU GUYS ARE FAMILIAR WITH SOME OF HIS WORK.
SO THANK YOU, TRACY AND CASEY.
WE'VE BEEN WORKING ON THIS CONCEPT FOR ABOUT A MONTH AND TRYING TO COME UP WITH AN INNOVATIVE SOLUTION TO, AS TRACY SAID, KIND OF AVOID THE WASTEWATER TREATMENT PLANT PERMIT PROCESS.
THERE WAS AN APPLICATION FILED FOR THAT, PREVIOUSLY.
SO THAT THING WAS GOING ALREADY TO A PUBLIC MEETING AND PUBLIC HEARING OR CONTESTED HEARING. AND AT THAT POINT WE SAID, GEEZ, MAYBE THERE'S A BETTER ALTERNATIVE TO FIND KIND OF A UNIQUE PRODUCT TO BRING TO CALDWELL COUNTY KNOWING THAT CLEAR FORK RANCH, WHICH IS RIGHT NEXT DOOR, IS ABOUT 450 ACRES.
AND THAT'S A MUCH MORE DENSE PROJECT.
THAT'S A 40 FOOT WIDE TO 60 FOOT WIDE LOT PROGRAM WITH A WASTEWATER TREATMENT PLANT.
SO REALLY LOOKING TO PROVIDE SOMETHING ALTERNATIVE TO THAT.
SO LET'S JUST KIND OF WALK THROUGH THE VIDEO.
SO IT'S ONE HUNDRED AND SEVENTY SEVEN ACRES CURRENTLY RIGHT ON BURCHARD LOOP.
IT'S LOCATED WITHIN THE EXISTING CLEAR FORK MUD THAT WAS CREATED IN 2013 THROUGH THE LEGISLATURE, AERIAL SHOT OF IT.
ONE THING TO NOTICE IS YOU CAN SEE THIS DRAINAGE KIND OF COMING OFF OF BURCHARD LOOP INTO THE SITE CURRENTLY EXISTS.
AND WHEN YOU DRIVE THROUGH THAT, IT'S VERY APPARENT WHAT'S HAPPENING THERE.
WE'LL TALK ABOUT THAT IN A LITTLE BIT AS WE GET INTO KIND OF THE LAND PLANT.
SO HERE'S OUR THIS IS A VERY HIGHLY CONCEPTUAL LAND PLAN.
YOU CAN SEE THAT WE'VE GOT THESE BLOCKS OF LOTS THAT ALL DRAIN INTO THESE CENTRAL SEPTIC LOTS THAT ARE ALL PART OF THE CONDO REGIME.
THE LOT SIZE WOULD BE 100 FOOT BY 130.
ABOUT A THIRD ACRE WOULD PROVIDE A REALLY NEAT STREET SCENE, HAVE SOME WIDE PRODUCT, A LOT OF SETBACKS BETWEEN THE HOMES SITE BUILT HOMES ONLY.
AND THAT WOULD GO IN THE DEVELOPMENT AGREEMENT, MINIMUM 1500 SQUARE FEET, ALTHOUGH WE'RE EXPECTING SOMETHING, PROBABLY 28, PROBABLY 1800.
THAT MAY BE THIRTY TWO HUNDRED SQUARE FOOT KIND OF WHERE THE MARKET'S GOING, WALL STREET
[00:50:01]
SECTION. SO INSTEAD OF DOING A SHOULDER, WE WOULD PROPOSED ASPHALT PAVING ON A 60 FOOT RIGHT-OF-WAY WITH A RIBBON CURB.WE THINK THAT'S A CLEANER EDGE AND THEN THAT GIVES US MORE ROOM TO PUT CULVERTS AND ACTUALLY HAVE A LONGER DRIVEWAY COMING OFF OF THE RIBBON CURB WITH THAT STREET SECTION.
YOU KNOW, PARKING IS ALWAYS AN ISSUE.
WE WOULD END UP WITH DRIVEWAYS, PROBABLY EFFECTIVE DEPTH OF 37 FEET OR SO.
SO THAT'S PLENTY OF ROOM FOR FOUR CARS.
SO THAT ALLEVIATES A LOT OF THE OFF STREET OR ON STREET PARKING ISSUES.
YOU CAN SEE THE BASIC LAYOUT AND WE TALKED ABOUT THAT DRAINAGE.
ONE OF THE THINGS ABOUT THIS PLAN IS IT PRESERVES THAT DRAINAGE COURSE THAT KIND OF COMES THROUGH. THE PROPERTY WILL ACTUALLY ENHANCE THAT WITH A TRAIL SYSTEM.
SO YOU'LL HAVE SOME WALKABILITY FOR PEDESTRIANS AND THEIR DOGS WILL HAVE TRASH RECEPTACLES, PET WAY STATIONS, ALL OF THAT ALONG THAT TRAIL.
AND THAT'LL END UP IN THAT KIND OF CENTRAL AMENITY AREA IN PURPLE.
AND THEN YOU CAN SEE ALL OF THE SEPTIC LOTS IN GREEN.
AND THAT WHAT WE LIKE ABOUT THIS PLAN IS IF YOU COME IN, SAY, OFF THE BURCHARD LOOP IN THE MAIN STREET, YOU KNOW, YOU'RE GOING TO PASS THROUGH A LOT OF OPEN SPACE.
THIS THIS PLAN CURRENTLY CONTEMPLATES ABOUT 23 PERCENT OPEN SPACE BETWEEN DETENTION AND THE SEPTIC LOTS AND THE AMENITIES CENTER.
SO, YOU KNOW, ALMOST A QUARTER, THE SITE IS OPEN SPACE.
SO THE STREET SEEMS REALLY GOING TO BE SUPERIOR, WHICH WAS ONE OF THE THINGS THAT YOU GUYS FOCUSED ON IN YOUR IN YOUR RECENTLY ADOPTED BID POLICY.
SO TRACY HIT ON IT A LITTLE BIT.
BUT, YOU KNOW, WE WANTED TO FIND A WAY TO ACT IF WE HAD SO MUCH SEPTIC LOT AREA THAT WE WERE USING.
WE WANTED TO FIND A WAY TO ACTIVATE THAT AND PROVIDE THAT AS AN AMENITY.
SO WE THINK THAT, YOU KNOW, HAVING A SEPTIC LOTS, YOU KNOW, THESE ARE NOT SPRAY.
THIS IS A LOW PRESSURE DOSE SYSTEM.
SO WE CAN DOUBLE THAT UP AND USE THAT EFFECTIVELY TO IRRIGATE THESE OPEN SPACES.
SO IT ALLOWS US TO ACTIVATE THE SEPTIC LOTS AS RECREATIONAL SPACES.
AND WHAT KIND OF TALK ABOUT SOME OF THOSE SPECIFIC USES.
BUT IT PROVIDES US TO PROVIDE SOME RECREATIONAL OPPORTUNITIES AND THEN BENEFICIAL REUSE THROUGH THE LOW PRESSURE. DOES A LOT OF THAT STUFF IS CONTAINED IN YOUR PID POLICY AND WE REALLY KIND OF WANTED TO FOCUS ON BECAUSE THAT'S WHAT YOU GUYS LIKE.
SO WE SAID WE DON'T WE'RE NOT A PID, BUT THERE ARE SOME THINGS THAT WE CAN DO THAT KIND OF MIMIC WHAT YOU GUYS ARE LOOKING FOR.
AND THEN OBVIOUSLY IT REMOVES THE WHOLE NEED TO GO THROUGH.
TCQ, DEAL WITH DOWNSTREAM NEIGHBORS AND ELIMINATE ALL OF THAT KIND OF BAD JUJU THAT GOES WITH GETTING A PERMIT.
SO SOME OF THE ELEMENTS THAT WE'RE GOING TO HAVE AND AGAIN, WE WOULD PROBABLY WORK WITH TRACY TO DETAIL THESE IN THE DEVELOPMENT AGREEMENT SO THAT YOU KNEW YOU WERE OBLIGATING OURSELVES TO DO THAT. BUT WE'VE GOT WITH THE LPD SYSTEM, WE HAVE THE ABILITY TO HAVE SOME ACTIVE PLAY AREAS, WILL HAVE SOME NATIVE PARK AREAS.
SO WE CAN INCORPORATE SEVERAL BARK PARKS IN THERE, MORE FORMAL GARDENS.
WE CAN HAVE SOME TRAILS GOING THROUGH THESE SEPTIC LOTS AS LONG AS WE DEAL WITH PERVIOUS MATERIALS THAT WILL WORK GATHERING AREAS, PLACE GAPES SHADE PAVILIONS AND INCORPORATE SOME KIND OF WILDFLOWER AND PRAIRIE RESTORATION.
SO HERE'S A COUPLE OF MOCKUPS THAT PETE DID.
AND IF YOU WANT TO TALK ABOUT WHAT YOU GOT GOING ON HERE.
MORE THAN HAPPY TO. PETER RIDICHIO SEC PLANNING.
GOOD MORNING, EVERYONE. SO, YOU KNOW, ONE OF THE THINGS THAT IT'S BEEN KIND OF TOUCHED ON IS THE INNOVATIVE DESIGN APPROACH HERE WITH THIS CONCEPT OF THE SMALLER LOTS, WITH THE CONDO SEPTIC FIELDS.
AND ONE OF THE QUESTIONS THAT WE'VE HEARD IS, WELL, WHAT ARE THOSE? ARE THESE JUST KIND OF BARREN, FORGOTTEN PIECES OF LAND WE TURN OUR BACK TO? IT'S KIND OF QUITE THE CONTRARY.
WITH A SITE LIKE THIS, WE HAVE THE ABILITY TO REALLY KIND OF WORK DEGRADING THE DRAINAGE, LIKE SCOTT MENTIONED, PUT THESE SEPTIC FIELDS IN VERY VISIBLE SPOTS AND THEN REALLY TURNS MORE FROM A SUBDIVISION INTO A COMMUNITY, CREATE GATHERING SPACES FOR FAMILIES OR FOR HOMEOWNERS TO BE ABLE TO EITHER GATHER AND INTERACT OR RECREATIONAL FACILITIES AND THAT SORT OF THING. SO ONE OF THE THINGS THAT WE WERE TASKED WITH WAS JUST DOING SOME PROTOTYPICAL PROGRAMING AND SOME OF THESE ONE ACRE, APPROXIMATELY ONE ACRE SITES THAT WE'D HAVE BASED ON THE PROGRAMING, THE RECREATIONAL PROGRAMING ITEMS AND SCOTT JUST MENTIONED TO YOU. SO AS YOU LOOK AT YOUR SCREEN, HERE ARE TWO OF THE OPTIONS, PROTOTYPICAL THAT WE'D HAVE AND WE KIND OF ENVISION DEVELOPING, I'LL CALL IT THREE, FOUR, MAYBE FIVE KIND OF PROTOTYPICAL PROGRAMS THAT COULD FIT IN EACH OF THESE OPEN LOTS WORKING THROUGH WITH TRACY AND TEAM ON SIZING AND SPACING AND THAT SORT OF THING.
BUT WE WOULD HAVE A PROGRAM FOR EACH OF THESE SPACES.
[00:55:02]
THE TWO THAT YOU SEE UP HERE, THE ONE ON THE LEFT SIDE OF THE SCREEN IS MORE OF A TRAILS SOCIAL NODE.ONE OF THE THINGS THAT WE PUT IN THERE, AS YOU'LL SEE, IS A LARGE AND SMALL DOG PARK AREA. DOGS ARE SUCH A CRITICAL PART OF OUR LIVES TODAY.
A GREAT SOCIAL GATHERING SPACE FOR FAMILIES WITH DOGS.
AND AGAIN, ANOTHER OPPORTUNITY, ESPECIALLY IN A LARGE OPEN SPACE LIKE THIS, TO PROVIDE SOME SHELTER FROM THE SUN DURING SUMMER THAT FAMILIES CAN GATHER FOR SOCIAL ACTIVITIES.
AND THEN, FRANKLY, A BIG PASSIVE LAWN SPACE AREA, EVEN THOUGH, YOU KNOW, THE YARDS ARE BIG, YOU KNOW, IT'S A TYPICAL THING AS PEOPLE START FENCING IN THEIR YARDS AND HOW ALL THE NEIGHBORHOOD KIDS GET TOGETHER, THROW A BALL, KICK A BALL, WHATEVER THE CASE MAY BE, THEY'RE JUST KIND OF AN OPPORTUNITY FOR, YOU KNOW, PASSIVE, NON ORGANIZED RECREATIONAL SPACE. THE ONE ON THE RIGHT THAT YOU SEE IS A LITTLE BIT MORE OF AN EXCITING OPPORTUNITY FOR PERHAPS COMPETITIVE SPORTS FIELDS.
EVERYWHERE WE GO, THERE'S ALWAYS A LITTLE LEAGUES, ORGANIZED SPORTS LEAGUES, LOOKING FOR FIELDS TO PLAY ON, WHERE THEY GET THEIR KIDS IN FOR PRACTICE AND LEAGUE PLAY AND THAT SORT OF THING. SO IT'S JUST AN EXAMPLE OF HOW WE CAN PROVIDE SOME LEAGUE PLAY FOR THE COMMUNITY AS WELL. AND THEN ANOTHER TWO EXAMPLES I'LL QUICKLY WALK THROUGH.
THE ONE THAT YOU SEE ON THE THE LEFT IS A LITTLE BIT MORE OF I'LL CALL IT A KID CENTERED CONCEPT, CHILDREN CENTERED PLAY SCAPE POTENTIATE PAVILION THERE.
SO AN OPPORTUNITY FOR FAMILIES WITH YOUNGER KIDS, MOTHERS, FATHERS TO TAKE THE KIDS WHO PLAY SCAPE ON THE WEEKENDS OR AFTERNOONS TO PLAY AND INTERACT.
AND THEN ONE OF THE OTHER ONES THAT REALLY KIND OF FIND IT INTERESTING, EXCITING OPPORTUNITY IS THE ONE THAT YOU SEE ON YOUR RIGHT WITH THE PRAIRIE RESTORATION AND CUTTING GARDENS. YOU KNOW, THERE'S A LOT OF FOCUS ON BLACK AND PRAIRIE RESTORATION, NATIVE AREAS, ESPECIALLY WITH OLDER FOLKS CUTTING GARDENS AND THAT INTERACTION WITH NATURE. SO, AGAIN, JUST ANOTHER EXAMPLE AND PUTTING SOME OF THESE PROGRAM THINGS THAT SCOTT TALKED ABOUT IN THE CONTEXT OF HOW THEY COULD FIT THROUGHOUT THE COMMUNITY AND NOT TURN OUR BACK ON THOSE SPACES, BUT RATHER MAKE THEM FOCAL POINTS AND GATHERING SPACES.
AND I THINK THAT'S THE THAT'S THE LAST SLIDE IN THE PRESENTATION.
SO WE YOU KNOW, OBVIOUSLY THIS HAD THE CONCEPTS.
WE WANT TO BRING THIS TO YOU GUYS AS KIND OF A WORKSHOP SCENARIO.
SO QUESTIONS YOU KNOW, WE'RE LOOKING FOR CERTAINLY SOME FEEDBACK BEFORE KIND OF MARCH FORWARD WITH IT WITH PLAN COMMISSIONERS.
SO I NOTICED IN YOUR OTHER SLIDE WAS A LITTLE DIFFERENT THAN OUR.
CAN YOU GO BACK TO THE LAYOUT OF WHERE YOU HAD ALL OF THE PROBLEMS? YEAH, BECAUSE I'M THERE FOR YOU EITHER.
SO EARLIER IT WAS MENTIONED THAT EIGHT OR 10 LOCKS WOULD SHARE THE SEPTIC FIELD, THE SYSTEM, THE CONDO SEPTIC SYSTEM.
BUT THEN I'VE COUNTED THAT SOME OF THEM HAVE A LOT MORE.
SO WE HAVE WHAT IS I MEAN, I'M STILL NEED AN EXPLANATION OF CONDOS THAT THEY GOT THERE.
HOW MANY HOUSEHOLDS, PER BEDROOM BECAUSE I KNOW WHEN YOU BUILD A HOUSE, IT'S CASEY, YOU KNOW, TELLS YOU IT HAS TO BE SO BIG BASED ON HOW MANY BEDROOMS YOU HAVE, BLAH, BLAH.
AND IF YOU HAVE ALL THESE HOUSES WITH THREE BEDROOMS, POSSIBLY FOUR, IF THEY DO A DOUBLE, YOU KNOW, A TWO STORY, HOW DOES IT ALL PLAY? SO WE'RE GOING TO ACT.
SO WE'RE LIMITED TO 5000 GPD TO BE ABLE TO PERMEATE THROUGH [INAUDIBLE] AT THE COUNTY.
OTHERWISE YOU HAVE TO GO TO [INAUDIBLE].
ALL SEPTIC SYSTEMS WILL BE 5000 GPD OR BELOW.
YOU'RE RIGHT. IT DOES COUNT IN YOUR BEDROOM COUNT, FOUR BEDROOM COUNT IS ABOUT THREE HUNDRED GPD. SO, YOU KNOW, WE'VE GOT SOME BLOCKS THAT HAVE AS MANY, I THINK, AS 16 HOUSES. THAT'S GOING TO MOVE AROUND A LITTLE BIT DEPENDING ON WHEN WE GET INTO MORE OF A TECHNICAL CYCLING AND WE UNDERSTAND WHAT THE BED, THE ACTUAL BEDROOM COUNT IS GOING TO BE. AND THEN EACH SEPTIC SYSTEM WILL BE SIZED TO ACCOMMODATE HOWEVER MANY BEDROOMS ARE IN THAT CONDO BLOCK. SO EACH CONDO BLOCK IS KIND OF SELF-CONTAINED.
EVERY HOUSE WILL HAVE A NORMAL SEWER LATERAL, JUST LIKE YOU WOULD IF YOU WERE ON CITY SEWER. AND THAT WILL DRAIN DOWN TO THAT CENTRAL SEPTIC BLOCK ALL CONTAINED IN ONE LEGAL LOT. SO ONE LEGAL LOT MAY CONTAIN ONE SEPTIC LINE AND UP TO 16 CONDO LOTS, IF THAT MAKES SENSE. OK, WITH LOOKING AT THE ONES AT IT.
YEAH, THERE'S A LOT OF THERE'S A LOT OF DETAILS TO BE WORKED OUT AT SOME EFFICIENCIES HERE, WHICH WE RECOGNIZE.
AND THERE'S A WHOLE STRING LINE.
YEAH. IT'S REALLY MORE OF A SITUATION WHERE WE WANTED TO COME BEFORE YOU ALL MAKE SURE WE'RE GOING DOWN THE RIGHT PATH.
IF WE GO TOO FAR DOWN THAT PATH AND REALIZE THERE'S NOT INTEREST OR SUPPORT FOR SOMETHING LIKE THIS. ANY OTHER DISCUSSION? COMMISSIONER THERIOT, ROLAND, WESTMORELAND? I DON'T HAVE ANY, BECAUSE OF THE UNIQUE NATURE OF IT, THIS IS THE REASON I WANTED TO PUT
[01:00:04]
THIS ON FOR DISCUSSION TODAY, BECAUSE THIS IS NOT SOMETHING THAT WE'VE TYPICALLY SEEN BEFORE. IT'S INTERESTING.SOMETIMES I GET WORRIED ABOUT CONDO REGIMES BECAUSE OF WHERE THEY CAN GO WITH REGARDS TO THEIR OTHER LESS DESIRABLE PRODUCTS.
I GUESS WE CAN TAKE THOSE ONE AT A TIME.
WHEN I HEARD SEPTIC, I'M THINKING TWO HUNDRED AND FORTY TWO SEPTIC TANKS AND I'M LIKE, NO, BUT THIS IS NOT HOW I ENVISIONED THIS, SO.
THIS IS ACTUALLY PRETTY INTERESTING.
SOME, YOU KNOW, INTERESTED IN SEEING A LITTLE MORE ABOUT.
ONE THING, ONE THING THAT I DIDN'T ADD INITIALLY THAT I'D FORGOTTEN ABOUT WE'VE SEEN AND ANOTHER PART OF THE COUNTY, FAR WESTERN END OF THE COUNTY, WE'VE SEEN A DEVELOPER THAT BROUGHT IN OK PRODUCT AND WE BROUGHT IN A WASTEWATER TREATMENT PLANT.
AND THE NEXT THING YOU KNOW, THAT WASTEWATER TREATMENT PLANT IS PROVIDING WASTEWATER SERVICE, ALL KINDS OF THINGS AROUND IT THAT ARE DENSITY AND STYLE OF DEVELOPMENT THAT IS DIFFICULT FOR THE COUNTY TO MAINTAIN.
SO ONCE YOU GET AWAY FROM [INAUDIBLE] PLAN, WE DON'T HAVE LAND USE CONTROLS.
WE HAVE LIMITED [INAUDIBLE] WHAT WE CAN DO WITH THAT.
THIS GOING TO THIS CONDO-IZED.
I THINK THAT THE WORD I JUST MADE UP CONDO-IZED, YOU KNOW, BY BLOCK SEPTIC SYSTEMS, THERE'S NO WAY FOR THAT TO REACH BEYOND THIS DEVELOPMENT AND ENCOURAGE OTHER DEVELOPMENT.
JASON SHOWED THAT WE DON'T HAVE A DEVELOPMENT AGREEMENT WITH AND DON'T HAVE ANY CONTROL OVER. SO THAT'S ANOTHER THING THAT I THINK IS A POSITIVE FOR THIS OVER THE OLD PLAN WITH THE WASTEWATER PLANT THAT WANTS TO GET THAT PERMIT, THEY CAN EXPAND THEIR SERVICE AREA.
THAT'S REALLY EASY TO EXPAND YOUR [INAUDIBLE] SERVE, WHO KNOWS WHAT NEXT DOOR.
SO I DO HAVE ONE QUICK QUESTION MORE SO ALL OF THOSE DIFFERENT LITTLE MINI PARKS THAT YOU'RE PROPOSING THAT WAS ON EACH OF THESE FIELDS, IS THAT? OK.
TRACY. SO WE'VE HAD FOLKS TALK TO US ABOUT DOING TRIPLEXES ON A PARTICULAR PROPERTY.
AND WE'VE STRUGGLED WITH DEALING WITH THOSE BECAUSE WE HAVE, YOU KNOW, A CODE LIMITATION ON, YOU KNOW, HOW BIG OF LAND IS NEEDED PER UNIT, OUR PERCENTAGE SYSTEM.
SO I GUESS IT'S PART OF THE DEVELOPMENT THAT'S ONE THING WE'LL BE DEALING WITH IS AREA REQUIREMENTS FOR SEPTIC SYSTEMS LIKE THIS.
DOES THIS KIND OF HELP US TO BE ABLE TO DEAL WITH OTHER SITUATIONS NOW THAT WE POSSIBLY CAN BECOME ACCUSTOMED TO? WE POTENTIALLY COULD.
NOW, I BELIEVE THERE WE'RE TALKING ABOUT ALL FREESTANDING STRUCTURES HERE.
WE'RE TALKING ABOUT ATTACHING THEM.
THAT ATTACHED STRUCTURE CREATES A DIFFERENT QUAGMIRE FOR US, PRIMARILY IN THAT WHAT THOSE DEVELOPERS WERE TRADITIONALLY WANTING TO DO IS CREATE A ONE ACRE LOT AND THEN PUT THREE TRIPLEX UNITS ON IT AND CONNECT THAT TO ONE SEPTIC, ALL CONTAINED WITHIN ONE ACRE LOT.
AND THIS IS REALLY IS A DIFFERENT DEAL WITH THE ENGINEERED LPD SEPTIC THAT'S ON A CONDO LOT WITHIN THE SAME BLOCK.
BUT IT POTENTIALLY IS A WAY TO BEGIN TO DEAL WITH THOSE.
WE HAVE ANOTHER CODE ISSUE BETWEEN THE WAY THE DEVELOPMENT ORDINANCE WAS WRITTEN AND THE SUBDIVISION ORDINANCE BETWEEN ONE, UM, INCLUDES THE WORD TRIPLEX.
ONE OF THEM DOES. AND SO WE HAVE ANOTHER CODE DISCONNECT THERE.
BUT KNOW THAT'S SPECIFIC TO THAT ATTACHED STRUCTURE.
AND I KNOW WHEN YOU SAY THE WORD CONDO, PEOPLE THINK ABOUT CONDOMINIUMS, BUT IT'S NOT THESE ARE INDIVIDUALLY STANDING HOUSES, NOT A COMPLEX.
AND IF YOU DROVE THROUGH THIS NEIGHBORHOOD, YOU WOULD HAVE NO IDEA THAT IT'S A CONDOMINIUM REGIME.
AND THERE ARE THERE ARE SOME NEIGHBORHOODS, SOME LIKE THIS AND OTHER PLACES THAT I MEAN, IT LOOKS LIKE FREESTANDING HOMES.
YOU WOULD THINK THAT IT'S A TRADITIONAL NEIGHBORHOOD.
IT'S JUST THE OWNERSHIP REGIME ALLOWS THE TCQ RULES DON'T ALLOW SEPTIC TO CROSS PROPERTY LINES. SO THAT'S ONE LEGAL LOT.
SO EACH ONE OF THESE BLOCKS WOULD BE ONE LEGAL LOT WITH A CONDOMINIUM REGIME LAID OVER THE TOP OF THAT LOT.
SO THAT SEPTIC IS STILL CONTAINED WITHIN THE SAME LEGAL LOT.
SO IT'S LIKE ONE AND AND IT'S A, B, C, D FOR EACH HOUSE.
SO BASICALLY PRETTY PROBABLY THE CONDO UNITS WOULD PROBABLY BE LABELED LIKE THAT.
NOW, 911 WOULD ADDRESS IT LIKE A TRADITIONAL NEIGHBORHOOD.
AND NOW WE'RE ON THAT ASPECT OF IT AND THE ROADS BEING ITS IN A CONDO, IS IT SOMETHING THAT THE COUNTY EVENTUALLY DOES A ROAD MAINTENANCE AND TAKE OVER THE.
[01:05:03]
SO FROM WHAT WE HAD TALKED ABOUT HERE WERE PUBLIC RIGHTS-OF-WAY WHEN EACH ONE OF THESE AS A CONDO LOT WITHIN THAT PUBLIC RIGHT-OF-WAY.SO, AGAIN, REALLY FROM THE ROAD PERSPECTIVE, MAINTENANCE PERSPECTIVE AND EVERYTHING ELSE, IT LOOKS JUST LIKE A A NORMAL SUBDIVISION.
IT JUST HAS, INSTEAD OF EACH BLOCK BEING DIVIDED INTO EIGHT TO 16 LEGAL RESIDENTIAL LOTS, THAT'S DONE BY A CONDOMINIUM.
FIRST, THOUGH, I KNOW WE HAVE WE ACTUALLY HAVE A CONDO SIMILAR TO THIS IN THE COUNTY IN THE NORTHEAST PART OF THE COUNTY, AND THAT'S HOW THEY DEVELOPED IT.
SO THEY MAINTAIN THEIR OWN ROADS.
ALWAYS HAVE, BECAUSE IT IS IN THAT STATUS, YOU KNOW.
SOME CAN CHANGE. THIS IS REAL INNOVATIVE.
NOW, DID I HEAR YOU SAY THAT YOU'RE GOING TO LIKE THE SEPTIC SYSTEM TO DO IRRIGATION, TOO? YES. SO WE'RE PROPOSING A LOW PRESSURE DOSE INSTEAD OF A SPRAY.
TYPICALLY, IF YOU SEE A SPRAY APPLICATION, WE WOULD PROBABLY FENCE THESE AREAS OFF.
AND SO THEY'RE JUST BECAUSE OF THIS GREEN FIELD THAT YOU SEE THAT YOU WOULDN'T BE ABLE TO ACTIVATE. WE WANTED TO FIND A WAY TO ACTUALLY TURN THEM INTO A RECREATIONAL AMENITY.
AND SO VIA THE LOW PRESSURE DOSE, WORKING WITH CASEY, WE'RE ABLE TO SUB, SO ONE, YOU DON'T NEED IRRIGATION.
AND THEN SECONDLY, WE'RE ABLE TO AMENTIZE THESE OPEN SPACES BY USING THE HELP AS A AS AN IRRIGATION MS..
SO IT'S YOU GUYS FAMILIAR WITH SEPTIC AT ALL.
SO IT'S JUST A ONE OF THE KIND OF I GUESS, THREE OPTIONS.
THERE'S A DRIP SYSTEM WHICH IS REALLY VERY SIMILAR TO AN IRRIGATION, BUT IT'S A LOT MORE MAINTENANCE HEAVY.
AND SINCE IT'S GOING TO BE MAINTAINED, BY THE HOA, OR POTENTIALLY THE MUD, NOT THE INDIVIDUAL HOMEOWNER, IT COULD GET EXPENSIVE.
THEN THERE'S THE SPRAY APPLICATION, WHICH JUST DOESN'T WORK FOR THIS.
AND THEN THERE'S THE LPD WHERE WE'RE KIND OF WHERE WE'VE GOT A PUMP AND WE'RE DOSING OUT THROUGH PERFORATED PIPES INTO THE DRAIN FIELD.
AND THAT WATER IS BEING USED TO IRRIGATE WHATEVER LANDSCAPING WE HAVE GOING ON.
SO WE HAVE A LOT OF FLEXIBILITY.
WHAT WE CAN DO ON THE SEPTIC FIELD AS LONG AS IT'S PERVIOUS, BECAUSE WE NEED TO LET THAT WATER EVAPORATE KIND OF THROUGH THE TOP OF THE SOIL.
SO HOW FAR OUTSIDE THE DRAINS IS SPEAKING? YOU KNOW, THE EACH LINE IS, IF YOU LOOK ON THIS EXHIBIT, IS PROBABLY ABOUT WHERE THE WHITE PART CUTS IN SOMEWHERE.
SO IT'S POTENTIAL THE CITY ENDS UP WITH A B..
ANYWAY, NO, WE'RE OUTSIDE OF THE CITY, T.J.
SO IF THEY EXPAND, THAT'S THE.
YEAH. I KNOW HOW CLOSE ANNEXATIONS GOTTEN SORT OF.
BUT THAT MIGHT BE COULD BE DECADES BEFORE THAT EVER HAPPENS.
YEAH. BUT YES, YOU'RE RIGHT COMMISSIONER.
YEAH. OK, SO WE'RE JUST LOOKING AGAIN FOR POSITIVE FEEDBACK.
ARE WE HEADED IN THE RIGHT DIRECTION? IT'S INTERESTING. YEAH.
OK, CAN WE HAVE A COPY OF YOUR PRESENTATION? YES, WE WILL EMAIL THAT OUT TO MAKE SURE EVERYBODY GETS A COPY.
THANKS. OK, SO ANY QUESTIONS? PLEASE REACH OUT TO TRACY OR US DIRECTLY AND WE'RE HAPPY TO ANSWER ANY QUESTIONS.
ALL RIGHT. SO HOPEFULLY NEXT TIME WE SEE YOU GUYS, WILL THE NEXT STEP.
WE COME WITH A DEVELOPMENT AGREEMENT.
SO THE WAY I'VE SEEN THIS DONE MANY PLACE FOR IS BEGIN TO PUT TOGETHER A DRAFT AND WE WOULD PROBABLY PASS IT AROUND WITH THE PRECINCT COMMISSIONER AND US AND GO BACK AND FORTH. AND ONCE WE'RE COMFORTABLE WITH IT, THEN POTENTIALLY BRING IT BACK.
AND ARE Y'ALL ALREADY IN THE PROCESS OF VACATING THE FLAT THAT GOT RECORDED? YEAH, WE'LL DO THAT. CAN WE DO THAT THROUGH THE DEVELOPMENT AGREEMENT OR WHAT? WE HAVE TO DO THAT SEPARATELY. I THINK THAT ACTUALLY REQUIRES A SEPARATE FORMAL ACKNOWLEDGMENT BY THE COURT AND WE COULD DO IT PROBABLY EVEN ON THE SAME AGENDA, APPROVE THE DEVELOPMENT AGREEMENT AND THE NEXT ACTION WOULD BE VACATION, THAT THEIR VACATION ACTUALLY REQUIRES A 30 DAY PUBLIC NOTICE THAT'S IN STATE LAW AND WHAT'S ALSO IN OUR ORDINANCE, BUT BY STATE LAW.
SO WE'LL HAVE TO LOOK AT THAT AND HAVE TO GET SOMETHING.
I BELIEVE IN THE NEWSPAPER GENERAL CIRCULATION 30 DAYS PRIOR TO.
ALL RIGHT. THANK YOU VERY MUCH.
[01:10:03]
SO WE'RE GOING TO GO BACK TO THE BEGINNING AND WE HAVE TWO PRESENTATIONS TODAY.[SPECIAL PRESENTATIONS ]
THE FIRST ONE IS THE FOUR PAGE PRESENTATION BY EZZY NATHAN.GOOD MORNING, AND I JUST WANT TO THANK THE COURT AND COMMISSIONERS FOR ALL THE SUPPORT WE GIVE AN EXTENSION FOR OUR PROGRAMS AND OUR RIGHTS.
THIS IS A DIFFERENT KIND OF YEAR BECAUSE THE COVID BUT WE DID HAVE SPRING AROUND FOR ROUNDUP AND WE HAD FOUR TEACHERS PARTICIPATING IN STATE ROUNDUP IN COLLEGE STATION THIS YEAR. SO I'M JUST GOING TO INTRODUCE SOME OF OUR KIDS AND THE AARON MCCOY AS OUR FORAGE AGENT AND JUST LET THEM TELL YOU WE'VE DONE THIS YEAR.
GOOD MORNING. OVER THE PAST SIX MONTHS AND FOR AGE, I'VE BEEN A PART OF MULTIPLE PROJECTS. I WAS THE TREASURER FOR THE CALDWELL COUNTY COUNCIL AND WHERE I MANAGE THE COUNCIL'S FUNDS, I KEPT TRACK OF FINANCIAL TRANSACTIONS, RECEIVE BANK STATEMENTS, SIGNED CHECKS, MADE DEPOSITS AND REPORTED FINANCIAL CONDITIONS AT THE MONTHLY MEETINGS.
I RAN AGAIN FOR THE POSITION LAST MONTH AND I WAS REELECTED FOR NEXT YEAR.
I ALSO PARTICIPATED IN THE CALDWELL COUNTY JUNIOR LIVESTOCK SHOW PROJECT FAIR, WHERE I ENTERED TWO PHOTOGRAPHS AND A HANDMADE CLOCK.
I WON SECOND PLACE IN PHOTOGRAPHY WITH A PICTURE OF THIS COURTHOUSE AND SECOND PLACE IN WOODWORKING FOR THE CLOCK.
FINALLY, I'VE BEEN A PART OF THE TECH CHANGE MAKERS.
THE TECH CHANGE MAKERS IS A PROGRAM THAT SHARES IMPORTANT INFORMATION ABOUT THE INTERNET AND TECHNOLOGY WITH PEOPLE IN OUR COMMUNITY.
RECENTLY, WE PUT TOGETHER A VIDEO ON HOW YOU MAY BE UNKNOWINGLY SHARING SENSITIVE INFORMATION ON SOCIAL MEDIA AND HOW CRIMINALS CAN USE THIS INFORMATION TO THEIR ADVANTAGE. THIS HAS BEEN OUR MOST SUCCESSFUL PROJECT TO DATE, WHICH WE POSTED TO THE CALDWELL COUNTY FOR EACH FACEBOOK PAGE WHERE IT HAS OVER 150 VIEWS AND COUNTING.
I AM 15. I'VE BEEN IN FOR EACH FOR EIGHT YEARS.
AND IN THOSE EIGHT YEARS I HAVE PARTICIPATED IN MANY PROJECTS.
SO I HAVE BEEN A PART OF THE CALDWELL COUNTY IN YOUR LIVESTOCK SHOW EVER SINCE I COULD SHOW THIS YEAR.
I HAVE LAMBS AND HEIFERS AND I HAVE STARTED A NEW PROJECT CALLED THE LITTLE SHOWMAN'S PROJECT AND MR. HOBBY AND ACTUALLY VOLUNTEERED TO JUDGE THAT FOR US.
SO WE WILL BE TAKING SPONSORS.
SO I WILL BE A SPONSOR AND WE WILL BE HAVING LITTLE KIDS, I THINK PRE-K THROUGH SECOND GRADE THAT WILL GO IN WITH US AND WE WILL GIVE THEM A SHOWMANSHIP, LITTLE COURSE THAT THEY WILL GO THROUGH AND THEN THEY CAN SHOW THEIR ARE PROJECTS WITH US AS IF THEY WERE THEIR PROJECTS. I AM ALSO A PART OF QUIZ BOWL AND I MADE IT TO THE STATE COMPETITION AND WE PARTICIPATED IN THAT LAST MONTH.
AND I HAVE BEEN THE PRESIDENT OF MY CLUB.
I HAVE BEEN VICE AND SECOND VICE.
AND THIS YEAR I'M THE PARLIAMENTARIAN OF THE CALDWELL COUNTY COUNTY COUNCIL.
I HAVE GOTTEN A LITTLE BETTER AT PUBLIC SPEAKING, I'M STILL NOT GREAT.
THANK YOU. COMMISSIONERS AND JUDGES, MY NAME IS AARON MCCOY.
WE'VE MET VERY BRIEFLY THANKS TO COVID, WE'VE BEEN KEPT APART, BUT IT IS A PRIVILEGE TO BE IN FRONT OF YOU ALL TODAY. THIS IS JUST AN EXAMPLE OF A FEW OF THE FOUR MEMBERS THAT WE HAVE IN OUR COMMUNITY.
IT'S NOT JUST A LIVESTOCK BASED FOR EACH COMMUNITY.
THEY'RE VERY INVOLVED WITH STUFF ALONG THE LINES OF DUDS TO DAZZLE FOOD, CHALLENGE TECHNOLOGY, CHANGEMAKER PROGRAMS. AND IT'S REALLY GIVING A NEW FACE TO FOR THE INCLUSION IS GETTING A LOT BIGGER.
AND IT REALLY IS AWESOME TO SEE THE FORAGE COMMUNITY IN CALDWELL COUNTY GROW.
AND WE'RE VERY APPRECIATIVE FOR YOUR SUPPORT.
I JUST WANT TO SAY AGAIN, WE APPRECIATE THE SUPPORT OF THE COMMUNITY IN THE PARADE, WE ENJOYED THAT AND WE DID WERE THERE AT THE EXTENSION OFFICE WERE OPEN.
WE HAVEN'T CLOSED ONE DAY SINCE COVID.
AND IF YOU WANT TO COME BY, YOU DON'T EVEN HAVE TO.
[01:15:03]
THANK YOU VERY MUCH.OK, WE'RE GOING TO GO TO THE NEXT PRESENTATION IS CALDWELL COUNTY SPECIFIC INCENTIVE DISCUSSION. AND IT'S ACTUALLY CURETON.
I HAVE A PAPER HERE AND ASKED IF YOU GUYS WANT ANY OF.
IT'S GOING TO BE GOING ALSO TO EACH OF THEIR MONITORS AS WELL.
ALL RIGHT, SO ASHLEY GERRITSEN, YOUR WELLNESS CONSULTANT WITH THE TEXAS ASSOCIATION OF COUNTIES, I'VE BEEN HERE BEFORE.
IT'S BEEN A LONG TIME, BUT JUST WANT TO KIND OF GO OVER JUST KIND OF BRIEFLY GIVE YOU GUYS AN UPDATE AS FAR AS FOR EVERYONE TO KNOW WHAT HEALTHY COUNTY IS AS FAR AS THE WELLNESS PROGRAM THAT IS TIED TO YOUR MEDICAL BENEFITS.
AND THIS IS JUST ESSENTIALLY WHAT WE ARE AND WHAT WE'RE TRYING TO DO.
SO WITHIN THESE THREE POINTS, WE DO LOOK AT OURSELVES AS A THREE WAY PARTNERSHIP BETWEEN THE POOL AND THE RESOURCES THAT WE PROVIDE THE COUNTY AND THEN ALSO WITH THE EMPLOYEES AND THEN WITH THE STRATEGIES THAT WE DO HAVE.
IT IS BASED OFF OF THREE POINTS AS WELL.
SO JUST TRYING TO KEEP IT SIMPLE.
SO ONE THING THAT WE'RE GOING TO TALK ABOUT THIS MORNING IS SPECIFICALLY THE COUNTY SPECIFIC INCENTIVE.
AND THIS IS ONE STRATEGY THAT WE DO HAVE AVAILABLE.
SO THIS YEAR, YOU GUYS DID INDICATE THAT YOU WERE INTERESTED IN WANTING TO IMPLEMENT A COUNTY SPECIFIC INCENTIVE.
I WAS TIED TO MEDICAL BENEFITS.
AND SO I JUST WANTED TO GIVE YOU GUYS SOME INFORMATION AND THEN GIVE YOU SOME DETAILS THAT WE WOULD NEED TO TALK ABOUT AND FURTHER MAKE.
SO THAT WAY WE CAN IMPLEMENT THIS IF YOU ALL WANT TO DO SO BY OCTOBER 1ST, WHICH IS WHEN YOUR PLAN RENEWS. OR WE CAN LOOK AT A LATER DATE OF JANUARY 1ST.
WE HAVE SOME GROUPS THAT DO THAT AS WELL.
SO AS I JUST INDICATED ON THIS SLIDE, THIS IS A LONG TERM STRATEGY.
AND THAT'S KIND OF THE BIGGEST THING THAT I WANT EVERYBODY TO UNDERSTAND, THAT THIS ISN'T NECESSARILY A QUICK FIX.
YOU GUYS HAVE DONE GREAT OVER THE YEARS WITH IMPROVING YOUR CLAIMS, GETTING BETTER BENEFITS TO EMPLOYEES.
THAT'S SOMETHING THAT WE HAVE BEEN WORKING TOGETHER.
AND SO I DO APPRECIATE THAT WORK THAT YOU GUYS HAVE BEEN PUTTING INTO AS WELL.
AND THIS IS JUST ONE ADDITIONAL ASPECT THAT YOU CAN DO.
SO THE BIGGEST THING THAT I LIKE TO INCLUDE, ESPECIALLY WHEN WE TALK ABOUT THE LONG TERM STRATEGY, IS SUPPORTING THAT POSITIVE CULTURE OF HEALTH IN THE COUNTY AND FOR EMPLOYEES.
AND SO OVERALL, THAT'S WHAT'S GOING TO MAKE THIS SUCCESSFUL.
EVERYTHING THAT YOU HAVE BEEN DOING IN ORDER TO CONTINUE TO IMPROVE OVER THE YEARS, WE'RE GOING TO HAVE TO CONTINUE TO PLACE THINGS THAT ARE GOING TO SUPPORT THAT POSITIVE CULTURE OF HEALTH. THEY'RE ALSO WANTING TO REDUCE THE COST ASSOCIATED TO PREVENTABLE DISEASES.
SO EVERY YEAR WE COME OUT, HAVE A MID-YEAR REVIEW WITH YOU GUYS, GIVE YOU AN UPDATE OF WHERE YOU STAND, WHERE OUR CLAIMS COSTS ARE, ALL THAT JAZZ.
SO MAKING SURE THAT WE'RE CONTINUING TO SEE A REDUCTION IN THOSE COSTS AND WHAT PROGRAMS AND ALSO WHAT EMPLOYEES CAN DO AS WELL TO HELP MAINTAIN.
AND YOU GUYS HAVE SOME GREAT SUCCESS STORIES HERE.
WE JUST FEATURED ONE OF YOUR EMPLOYEES LETTING RAMIREZ AS WELL.
SHE WAS INCLUDED IN OUR HEALTHY FIGHT ABOUT SOME OF THE THINGS THAT SHE WAS DOING IN HER PERSONAL LIFE. SO DEFINITELY CHECK THAT OUT IF YOU HAVEN'T ALREADY.
AND THEN ALSO REDUCING THAT HEALTH CARE COSTS.
AND SO THE LAST TWO POINTS ON HERE, OF COURSE, JUST TIE BACK INTO THAT LONG TERM STRATEGY. SO WE WANT TO MAKE SURE THAT WE ARE GOING TO IMPROVE THOSE BENEFITS FOR EMPLOYEES. I KNOW THAT'S A GOAL THAT YOU WILL HAVE.
YOU HAVE TAKEN STEPS TO DO THAT THUS FAR.
AND SO WHAT CAN WE DO TO CONTINUE TO DO THAT MOVING FORWARD? AND I PUT THIS SLIDE IN HERE, THE NEXT TWO SLIDES, ACTUALLY, JUST TO KIND OF GIVE THE FOUNDATION ONCE AGAIN OF WHY WE'RE DOING WHAT WE'RE DOING.
SO REALLY STARTING AT THE BOTTOM OF THE STAIRS.
SO IF WE'RE NOT NECESSARILY MANAGING OUR HEALTH AND WE'RE NOT MAKING POSITIVE LIFESTYLE CHOICES, WHICH I ALWAYS SAY IT'S BABY STEPS IS ONE DECISION AT A TIME.
SO I'M NOT OUT HERE SAYING EVERYBODY NEEDS TO BE A MARATHON RUNNER BECAUSE IF I START RUNNING, I BETTER RUN WITH ME BECAUSE I KNOW SOMEBODY IS COMING BACK.
BUT IT'S JUST TRYING TO MAKE THOSE SMALL STEPS, THOSE SMALL CHOICES AND BEING MINDFUL ABOUT THE DECISIONS THAT WE MAKE WHEN WE'RE NOT NECESSARILY DOING THAT FOR A LONG PERIOD OF TIME. THEN WE START TO SEE WHERE WE'RE GOING TO BE CLIMBING UP THE STAIRS.
AND YOU ALL HAVE BEEN THERE BEFORE.
WE HAVE SEEN THAT IMPACT WHERE YOU HAD TO INCREASE DEDUCTIBLES, YOU HAD TO INCREASE DEDUCTIBLES ON OUR X.
AND SO NOW WE'RE ABLE TO MAKE THOSE CHANGES BECAUSE WE'RE STARTING TO WALK SOME THINGS BACK. AND SO THAT'S JUST ESSENTIALLY WHAT WE WANT TO DO.
AND I ALWAYS TIE IN THIS HERE JUST BECAUSE ONCE AGAIN, THIS IS OUR FOUNDATION, SO WHY WE'RE DOING WHAT WE'RE DOING.
AND SO WHEN WE'RE LOOKING AT CHRONIC DISEASES AND WE'RE LOOKING AT CHRONIC CONDITIONS AND WE'RE LOOKING AT THOSE TOP HEALTH CARE CLAIMS, THESE THINGS THAT ARE LISTED AROUND THE OUTSIDE ARE WHAT START MAKING THESE WHEELS TURN HERE.
AND SO IF WE CAN START TO IMPACT THESE AREAS, THEN WE'RE GOING TO POSITIVELY TURN AND
[01:20:06]
REVERSE THE TURNS OF THOSE WHEELS.SO JUST WANTED TO GIVE A DEMONSTRATION OF THAT REALLY QUICK BEFORE I KIND OF GET INTO THE DETAILS. SO THINGS THAT WE NEED TO CONSIDER WHEN YOU ARE WANTING TO IMPLEMENT A COUNTY SPECIFIC INCENTIVE OR CSI, AS WE CALL IT, FOR SHORT ONE, IS MAKING SURE THAT WE IDENTIFY WHAT THE ACTIVITY IS.
SO WHAT ARE THE ACTIONS THAT EMPLOYERS CAN DO TO PARTICIPATE IN.
MY RECOMMENDATION IS ALWAYS TO START OFF WITH ONE OR TWO ACTIVITIES, AND I HAVE THREE DIFFERENT OPTIONS THAT WE HAVE LISTED HERE, BUT I REALLY RECOMMEND STARTING OFF WITH ONE, HONESTLY, AND THAT IS THAT ANNUAL EXAM THAT'S GOING TO GIVE US THE BASELINE OF BEING ABLE TO MAKE SURE THAT WE AS AS A HUMAN, AS EMPLOYEES, KIND OF KNOW WHERE WE STAND WITH OUR HEALTH STATUS. THERE ARE SO MANY OF THOSE PREVENTABLE DISEASES THAT OUR SILENT KILLER IS UNFORTUNATELY NOT TRYING TO BE MORBID, BUT IT'S THE REALITY OF THINGS.
SO WHEN WE'RE NOT MONITORING THOSE THINGS, WHEN WE'RE NOT GOING IN TO HAVE AN ANNUAL EXAM, MAKING SURE THAT OUR NUMBERS ARE CORRECT, THEN THAT'S WHERE WE CAN GO BACK TO THOSE STAIRS AND START CLIMBING THOSE AGAIN ON AN INDIVIDUAL LEVEL.
THE OTHER THING THAT WE NEED TO DETERMINE IS THE ARNON PERIOD.
SO YOU CAN ALIGN THOSE THINGS WITH YOUR ANNIVERSARY DATE OF OCTOBER 1ST.
BUT JUST OUTLINING, WHEN CAN EMPLOYEES PARTICIPATE AND COMPLETE THOSE ACTIVITIES AND THEN THAT TIES INTO THE REWARD PERIOD AND THE REWARD.
SO IF YOU COMPLETE YOUR ACTIVITIES, FOR EXAMPLE, HERE OCTOBER 1ST THROUGH JULY 31ST OF NEXT YEAR, THEN THE REWARD PERIOD KIND OF GOES ALONGSIDE WITH THAT.
AND SO THEN THE REWARD IS THE YEAR AFTERWARDS THAT YOU DO RECEIVE THAT.
SO MAKING SURE WE OUTLINE THAT THE OTHER PART, WHICH IS WHAT EMPLOYERS WILL WANT TO KNOW IS WHAT AM I GOING TO GET? OK, SO WHAT IS THAT REWARD? AND I HAVE A COUPLE OF EXAMPLES LISTED HERE THAT A COUPLE OTHER GROUPS ARE ALREADY IMPLEMENTING. YOU CAN DO THAT CONTRIBUTION DIFFERENTIAL.
YOU CAN ALSO PROVIDE ADDITIONAL PTO AS A REWARD AS WELL, AND THEN ANY TYPE OF PRIZE DRAWING FOR A GIFT CARD.
SO THOSE ARE THE TOP THREE REWARDS THAT ARE AVAILABLE FOR EMPLOYEES TO RECEIVE.
AND THE OTHER THING THAT I ADD IN HERE IS JUST THE VERIFICATION.
SO HOW DO WE KNOW THAT EMPLOYEES HAVE COMPLETED THESE ACTIVITIES? SO I'VE LISTED THE THREE DIFFERENT OPTIONS THAT YOU CAN HAVE.
SO WE DO UTILIZE THE BLUE CROSS BLUE SHIELD CLAIMS, ESPECIALLY TIED TO THAT ANNUAL EXAM.
SO WHEN EMPLOYEES GO GET AN ANNUAL EXAM, WE WILL GET THAT CLAIM OF KNOWING THAT THEY COMPLETED AN ANNUAL EXAM.
WE DON'T GET ANY OF THEIR INFORMATION.
WE DON'T KNOW THEIR BLOOD PRESSURE GLUCOSE ANY OF THAT.
WE JUST KNOW THAT THEY WENT TO THE DOCTOR.
WE CAN UTILIZE THAT TO THEN SAY, OK, THIS EMPLOYEE GOES AHEAD AND THEY CAN GET THEIR REWARD. THEY'RE ELIGIBLE TO RECEIVE THAT REWARD.
WE UTILIZE THE SONIC BOOM PORTAL, WHICH IS OUR PHYSICAL ACTIVITY PORTAL, BUT WE ALSO TRACK THESE IS ON THERE AS WELL.
SO EMPLOYEES THEN CAN GO ON TO THEIR PORTAL AND SEE THAT I ACTUALLY COMPLETED THIS ACTIVITY AS WELL.
SO THAT'S SOMETHING THAT THEY CAN DO.
THEY CAN ALSO DO A VIRTUAL VERIFICATION FORM.
SO, FOR EXAMPLE, IF AN EMPLOYEE IS BEING MANAGED FOR HIGH BLOOD PRESSURE, THEY GO TO THEIR DOCTOR FOR THEIR HIGH BLOOD PRESSURE, THEIR SIX MONTH OR A YEAR VISIT WITH THEIR DOCTOR.
THAT SPECIFIC CLAIM ISN'T GOING TO NECESSARILY GET TO ME BECAUSE THE DOCTOR IS GOING TO CODE THAT AS MANAGING HIGH BLOOD PRESSURE.
SO WITHIN THAT EMPLOYEE CAN ACTUALLY GO INTO THE SONIC BOOM PORTAL TYPE IN THEIR DOCTOR'S NAME, THE DATE THAT THEY WENT.
AND THEN WE WILL THEN GET THAT CLAIM.
WE WILL SCOUR THE CLAIMS AND GET THAT.
SO THEN THAT WAY, THAT'S AN ADDITIONAL STEP THAT WE WILL DO ON OUR END.
BUT YOU ALSO CAN DO A PAPER VERIFICATION FORM, AND THAT'S SOMETHING THAT WOULD BE MANAGED BY THE COUNTY AS WELL.
AS FAR AS THE VERIFICATION THAT I KNOW, I KIND OF SPED THROUGH THOSE DIFFERENT POINTS.
ARE THERE ANY QUESTIONS ABOUT ANY OF THOSE COMPONENTS BEFORE I MOVE FORWARD? ALL RIGHT, SO INTO THE OPTIONS, SO AS I MENTIONED, I ALWAYS SAY STARTING OFF WITH ONE OR TWO ACTIVITIES, I PERSONALLY ALWAYS SAY DO THE ANNUAL EXAM FIRST IF YOU'RE GOING TO IMPLEMENT IT, STARTING OFF WITH JUST THAT ONE ACTIVITY.
LIKE I SAID, THAT GIVES YOU THAT BASELINE.
SO THIS KIND OF JUST BREAKS UP THOSE DIFFERENT COMPONENTS THAT WE TALKED ABOUT.
SO THE ACTIVITY OF GETTING AN ANNUAL EXAM, WELL, WOMAN EXAM AND THEN ALSO HAVING OUTLINING WHERE THAT EARNING PERIOD IS.
SO I'M USING THE OCTOBER 1ST THROUGH JULY 31ST TIME PERIOD.
THE REWARD PERIOD IS PROCESSED AFTER THAT SO THAT FOLLOWING YEAR EMPLOYEES WILL THEN RECEIVE THEIR REWARD.
[01:25:01]
AND FOR THIS ONE, WHAT I DID IS A LOT OF COUNTIES DO IMPLEMENT THAT.IF THEY'RE GOING TO GIVE A PTO DAY OR PTO TIME, THAT IT DOES HAVE TO BE UTILIZED WITHIN A CALENDAR YEAR.
AND THEY SPECIFY THAT SPECIFIC DATE THAT THAT PTO DAY HAS TO BE USED.
SO THAT WAY IT'S NOT CARRYING OVER.
YOU DON'T HAVE TO WORRY ABOUT THAT BUDGETING ASPECT AS WELL.
AND THEN, OF COURSE, JUST AGAIN, LISTING THOSE THREE DIFFERENT ACTIVITIES AS WELL.
THE SECOND OPTION IS, AGAIN, YOU HAVE THE ANNUAL EXAM, BUT THEN YOU CAN ALSO ADD THE PHYSICAL ACTIVITY COMPONENT WITH THIS ONE.
WE DO OFFER EMPLOYEES A SUBSIDY TO GET A WEARABLE FITNESS DEVICE THAT WOULD BE NO COST TO THEM. SO THEY WOULD USE THAT TO THEN TRACK THEIR PHYSICAL ACTIVITY ON THE SONIC BOOM PORTAL. AND WHAT I HAVE OUTLINED HERE IS JUST THE DAYS THAT THEY WOULD NEED TO COMPLETE.
SO 108 DAYS OF 5000 STEPS OR 45 MINUTES, AND THAT'S OUT OF THAT 10 MONTH PERIOD.
SO, OF COURSE, THERE'S WIGGLE ROOM.
I LIKE TO SAY GRACE DAYS OR LAZY DAYS, HOWEVER YOU WANT TO TAKE THAT.
AND THEN ALSO ONCE AGAIN OUTLINING THOSE OTHER THREE COMPONENTS, YOU CAN BREAK UP THE REWARD PERIOD FOR EACH OF THOSE ACTIVITIES AND YOU CAN ALSO BREAK UP THE REWARD IF YOU WANT TO CHANGE THAT AS WELL.
BUT MANY GROUPS LUMP THOSE TOGETHER AS THE SAME REWARD PERIOD, SAME REWARD FOR THOSE TWO ACTIVITIES. THE LAST OPTION IS TO INCLUDE TOBACCO CESSATION OR CERTIFICATION.
SO EMPLOYEES WHO CERTIFY AS A TOBACCO USER, THEY WOULD BE ABLE TO COMPLETE THE TOBACCO CESSATION PROGRAM IN ORDER TO RECEIVE THE REWARD.
SO IT'S NOT ANYTHING OF IF YOU ARE A TOBACCO USER, THEN YOU ARE AUTOMATICALLY YOU ARE INELIGIBLE FOR THE REWARD THAT'S AGAINST THE LAW.
SO THEY DO HAVE TO IF THEY WANT TO RECEIVE THE REWARD, THEY HAVE THE OPTION TO COMPLETE THAT CESSATION PROGRAM.
AND SO SAME PREMISE THERE WITH OUTLINING THE OTHER COMPONENTS FOR AXI AND FOR THE LAST COUPLE OF THINGS, I DO WANT TO MENTION SOME THINGS THAT YOU GUYS DO WANT TO CONSIDER.
ONE IS THAT THERE IS NO COST TO THE COUNTY OR COUNTY EMPLOYEES TO PARTICIPATE IN THIS.
AND I DO SAY THE EXCEPTION IS IF THEY WANT A FANCIER FITNESS DEVICE, THEN THEY CAN USE THE THIRTY DOLLARS SUBSIDY THAT WE PROVIDE AND THEN THEY CAN PAY THE DIFFERENCE FOR THAT.
BUT IF THEY WANT TO GIVE THE ONE THAT IS COVERED, WHICH THERE'S A TYPO UP THERE, BUT THEY ALSO HAVE THE DEVICE THAT IS COVERED AT 100 PERCENT.
AND THEN IF YOU DO WANT TO IMPLEMENT THE INCENTIVE, THERE IS NO COST WITH DOING THAT.
WE DO ALL OF THE TRACKING ON OUR SIDE OUTSIDE OF THAT PAPER VERIFICATION FORM AS WELL.
AND THEN THE BIGGEST THING HERE IS THAT A CSI PROGRAM IS VOLUNTARY.
WE CANNOT MANDATE THAT EMPLOYEES PARTICIPATE IN A COUNTY SPECIFIC INCENTIVE IN ORDER TO RETAIN THEIR MEDICAL BENEFITS OR ANYTHING LIKE THAT.
AND SO THAT'S THE BIGGEST THING TO MAKE SURE THAT I DO NOT GET IN AN ORANGE JUMPSUIT.
SO THAT'S KIND OF THE BIGGEST THINGS THAT I'VE WANTED TO OUTLINE FOR YOU GUYS IN JUST THE NEXT STEPS.
SO IF YOU DO WANT TO MOVE FORWARD WITH IMPLEMENTING A COUNTY SPECIFIC INCENTIVE, OF COURSE, WE NEED TO OUTLINE WHAT THOSE ACTIVITIES ARE THAT IN PERIOD, WHAT THE REWARD IS AND WHEN EMPLOYEES WILL RECEIVE THAT REWARD.
ONE THING THAT WE ALSO DO IS ONCE WE HAVE THOSE THINGS OUTLINED AS WE PROVIDE A BROCHURE THAT WE CAN PROVIDE TO ALL EMPLOYEES, AND IT'S ALSO INCLUDED IN THE RESOURCE GUIDE BOOKLET THAT OUTLINES YOUR MEDICAL BENEFITS, YOUR DENTAL VISION, ALL OF THOSE THINGS AS WELL. AND THEN, OF COURSE, WE'LL JUST SET UP GETTING THE INCENTIVE BEING TRACKED ON SONIC BOOM AS WELL. SO THOSE ARE JUST THE NEXT THREE STEPS, AS I MENTIONED, IF YOU GUYS WANT TO CONTINUE TO MOVE FORWARD WITH IMPLEMENTING A COUNTY SPECIFIC INCENTIVE.
OK, ANY QUESTIONS, DISCUSSION? NO, MA'AM. ALL RIGHT, WELL, MY CONTACT INFORMATION IS THERE.
THAT IS THE BEST WAY TO GET IN TOUCH WITH ME BECAUSE I LIVE IN MY CAR NOW THAT WE ARE BACK ON THE ROAD. BUT THANK YOU GUYS, AND I WILL SEE YOU ALL SOON.
ALL RIGHT, COMMISSIONERS, I'M GOING TO DO A RECESS FOR ABOUT FIVE MINUTES.
SURE. FOR YOU ALL KNOW WHO DON'T KNOW, OUR COORDINATOR IS FOR CALDWELL COUNTY FOR THE WELLNESS PROGRAM, IS CRISTIANO RONALDO, AND SHE'S BEEN TO SEVERAL PRESENTATIONS AND STUFF AND IT'S WELL SCHOOLED ON IT.
I'M HERE TO ASSIST HER, BUT I LIKE TO STAY OUT OF HER WAY AS MUCH AS POSSIBLE AND LET HER
[01:30:03]
GO. BUT WE ARE GOING TO TRY TO FORM A COMMITTEE, IF WE CAN, THROUGHOUT THE COUNTY WITH MEMBERS FROM EACH DEPARTMENT.AND I KNOW YOUR DEPARTMENT HEADS HAVE SOMEBODY.
IT'S A RAH-RAH PERSON IN YOUR DEPARTMENT AND THEY'D BE A GOOD ONE TO PUT ON THE COMMITTEE. THERE ARE SOME DEPARTMENTS ALREADY HAVE INDIVIDUALS THAT ARE ACTIVE IN THIS PROGRAM ALREADY, SO THEY'D BE GOOD FOR THIS COMMITTEE.
BUT LET'S TRY DEPARTMENT HANDS, THOSE THAT ARE HERE AND THOSE THAT ARE WATCHING, LET'S TRY TO GET THIS GOING AND SPEAK UP ABOUT IT AND GET IT GOING WITHIN THE COUNTY BECAUSE IT'S GOING TO PAY OFF IN THE LONG RUN, NOT ONLY BY THE HEALTH OF OUR EMPLOYEES AND THE BETTERMENT OF EACH INDIVIDUAL, BUT IT'LL HELP WITH OUR INSURANCE PROGRAM IN THE FUTURE.
THANK YOU. OK, SO NOW WE'RE GOING TO RECESS AT 10:31 WILL BE BACK AT 10:36.
ALL RIGHT, FOLKS, WE'RE GOING TO GO AHEAD AND GET STARTED AGAIN.
WE GOT A LONG WAY TO GO AND WE HAVE DONE OUR PRESENTATIONS.
SO WE'RE GOING TO MOVE TO DISCUSSION ACTION ITEM 11 REGARDING THE BURN BAN.
[11. Discussion/Action regarding the burn ban.]
HECTOR? BET YOU THOUGHT WE'D NEVER GET.GOOD MORNING, JUDGE AND COMMISSIONERS, STAFF AND GUESTS.
JUST GIVE YOU A QUICK LITTLE FIRE REPORT.
WE HAD A COUPLE OF FIRES DURING THE YOU KNOW, THE WELL, THE BURN BAN WAS OFF MOSTLY ALL OF THOSE WERE RELATED TO BALING HAY.
SO I WILL PUT IT OUT TO ALL THE FARMERS, DO A PROPER MAINTENANCE CHECK OF YOUR EQUIPMENT, MAKE SURE YOUR BEARINGS ARE GREASED SO THEY DON'T CAUSE A FIRE OUT THERE.
CURRENTLY, RIGHT NOW ARE KBDI, OUR MINIMUM IS 33, MAX IS 307 AVERAGES 152 FOR A CHANGE OF 14. WE'VE GOT RAIN PREDICTED THROUGHOUT THE WEEK FROM 10 PERCENT TO 20 PERCENT UP UNTIL SUNDAY. SO I'M RECOMMENDING THAT THE BURN BAN STAY OFF ANOTHER TWO WEEKS.
I'LL MAKE THE MOTION TO LEAVE THE BURN BAN OFF FOR TWO WEEKS.
OK, WE HAVE A MOTION, DO WE HAVE A SECOND? SECOND. MOTION AND A SECOND.
THAT WAS NINE, MOTION CARRIES.
ITEM 12, DISCUSSION ACTION TO CONSIDER PROCLAMATION RECOGNIZING THE 25TH ANNIVERSARY OF
[12. Discussion/Action to consider Proclamation recognizing the 25th anniversary of the Edwards Aquifer Authority.]
THE EDWARDS AQUIFER AUTHORITY.GOOD MORNING, COMMISSIONERS. GOOD MORNING, JUDGE.
I'M THE DEPARTMENT INTERN FOR THE COMMUNICATIONS AND DEVELOPMENT DEPARTMENT AT THE EDWARDS AQUIFER AUTHORITY, AND WE ARE REQUESTING A PROCLAMATION IN RECOGNITION OF OUR 25TH ANNIVERSARY.
OK, WOULD YOU LIKE TO READ THE PROCLAMATION? DO YOU HAVE A COPY OR WOULD YOU LIKE US TO READ IT? I DO NOT HAVE A COPY.
WE DID SEND THAT IN AND IT WAS KIND OF I'LL BE HAPPY TO READ IT.
PROCLAMATION OF THE CALDWELL COUNTY COMMISSIONERS COURT.
WHEREAS EDWARDS AQUIFER IS THE PRIMARY SOURCE OF WATER FOR DRINKING AND OTHER PURPOSES, INCLUDING AGRICULTURAL, MUNICIPAL AND INDUSTRIAL, FOR OVER TWO MILLION PEOPLE THROUGHOUT THE EIGHT COUNTY REGION OF SOUTH CENTRAL TEXAS, INCLUDING CALDWELL COUNTY.
AND WHEREAS EDWARD'S AQUIFER AUTHORITY WAS CREATED BY THE TEXAS LEGISLATURE THROUGH ITS ENABLING STATUTE, THE EAA ACT AND THE REGIONAL GROUNDWATER MANAGEMENT AGENCY, WITH THE MISSION TO MANAGE, ENHANCE AND PROTECT THE EDWARDS AQUIFER SYSTEM.
WHEREAS BY VIRTUE OF ITS CREATION, THE EAA SUPPLEMENTED THE FORMER EDWARDS UNDERGROUND WATER DISTRICT, EUWB, AND BEGAN OPERATIONS IN JUNE 28TH OF 1996 AS A GROUNDWATER CONSERVATION DISTRICT UNLIKE ANY OTHER IN THE STATE OF TEXAS.
AND WHEREAS OVER THE PAST TWENTY FIVE YEARS, THE EAA HAS HELPED ACHIEVE UNPRECEDENTED CERTAINTY IN THE PROTECTION AND PRESERVATION OF THE EDWARDS AQUIFER THROUGH A COMBINATION OF EFFECTIVE REGULATION, SCIENCE BASED PROGRAMING AND THE PROMOTION OF CONSERVATION PRACTICES. AND WHEREAS THE EAA SEEKS TO BUILD UPON THE SUCCESS OF ITS FIRST QUARTER CENTURY OF SERVICE THROUGH THE IMPLEMENTATION OF THE NEXT GENERATION OF ITS MISSION, WHICH IS AIMED AT FURTHER BUILDING EXPERIENCE IN THE SUSTAINABILITY, RELIANCE AND RELIABILITY OF THE EDWARDS AQUIFER FOR ALL THE USERS AND USERS FOR GENERATIONS TO COME.
AND WHEREAS THE EAA IS NEXT GENERATION, EFFORTS INCLUDE THE ESTABLISHMENT AND OPERATION OF A FIELD RESEARCH PARK AND EDUCATION OUTREACH CENTER TO FURTHER BUILD UNDERSTANDING OF THE EDWARDS AQUIFER AND TECHNIQUES AND PRACTICES TO PROTECT AND WHERE POSSIBLE, TO ENHANCE THE QUALITY, QUANTITY AND QUALITY OF WATER WITH THE UNIT.
AND NOW, THEREFORE, ON THIS DAY, OF COURSE, WE'RE GOING TO GO WITH THE THIS 28TH DAY IN JUNE. WE'RE GOING TO GO WITH TODAY'S DATE, WHICH IS 13TH DAY OF JULY 2021.
[01:35:02]
CALDWELL COUNTY RECOGNIZES THE 25TH YEAR OF OPERATION OF THE EDWARDS AQUIFER AUTHORITY AND LOOKS TO LOOK FORWARD TO THE NEXT TWENTY FIVE YEARS OF OPERATION WAS SUSTAINED AND POSITIVE IMPACT ON THE COMMUNITY.SIGNED THIS 13TH DAY, JULY 2021.
I HAVE A MOTION TO FURTHER TO CONSIDER THE PROCLAMATION? I'LL SECOND. WE HAVE IN MOTION THE SECOND.
THANK YOU VERY MUCH. UM, MY NAME IS SARAH VALDEZ, I'M THE [INAUDIBLE] EDUCATOR FOR THE EDWARDS AQUIFER AUTHORITY AND ON BEHALF OF THE EDWARDS AQUIFER AUTHORITY AND OUR BOARD AND OUR GENERAL MANAGER, ROLAND REES, WE WANT TO THANK YOU.
OK, ITEM 13, DISCUSSION ACTION TO CONSIDER PROCLAMATION DESIGNATING JULY 30TH AS NATIONAL
[13. Discussion/Action to consider Proclamation designating July 30th as National Hot Air Balloon Memorial Day. ]
HOT AIR BALLOON MEMORIAL DAY.AND I THINK SHERIFF LANE IS HERE TO READ THAT PROCLAMATION.
AS MANY OF YOU ALL KNOW, THE 30TH WILL BE FIVE YEARS SINCE THE BALLOON ACCIDENT THAT WAS THE SECOND LARGEST IN THE WORLD.
I BELIEVE IT WAS THE LARGEST BALLOON ACCIDENT IN THE UNITED STATES.
THIS PROCLAMATION, WHEREAS THE JULY 30, 2016, 15 PASSENGERS AND THE PILOT OF A COMMERCIAL HOT AIR BALLOON TOOK OFF FOR WHAT THEY THOUGHT WOULD BE A GREAT ADVENTURE.
BUT THEIR EXCURSION RESULTED IN THE WORST HOT AIR BALLOON AVIATION ACCIDENT IN AMERICAN HISTORY, CLAIMING THE LIVES OF ALL ABOARD.
WHEREAS THE FEDERAL AVIATION ADMINISTRATION IS IN THE PROCESS OF REEVALUATING AND UPDATING REGULATIONS IN RESPONSE TO THIS TRAGEDY.
AND WHEREAS CALDWELL COUNTY HEREBY MAKES THIS PROCLAMATION TO HONOR THE MEMORY OF THE 16 INDIVIDUALS LOST IN THE INCIDENT, AS WELL AS THEIR FAMILY MEMBERS AND FRIENDS WHO LOST LOVED ONES AND ARE FOREVER CHANGED.
NOW, THEREFORE, THE CALDWELL COUNTY COMMISSIONERS COURT DOES HEREBY RECOGNIZE AND DECLARE JULY 30TH IS NATIONAL HOT AIR BALLOON MEMORIAL DAY AND CALDWELL COUNTY AND URGES THE APPROPRIATE RECOGNITION WHERE OF.
COMMISSIONERS, DO WE HAVE A MOTION.
SO MOVED. MOTION AND A SECOND? A MOTION, AND A SECOND.
ALL IN FAVOR, SAY AYE. AYE. OPPOSED? MOTION CARRIES, THANK YOU.
THANK YOU FOR THE FAMILIES BECAUSE THEY KNEW THAT WE WERE GOING TO DO THAT TODAY.
OK, COMMISSIONERS, WE'VE DONE ITEM 14.
ITEM 15, DISCUSSION ACTION TO CONSIDER RESOLUTION 34-2021, STOPPING CASH HANDLING POLICY
[15. Discussion/Action to consider Resolution 34-2021, adopting a Cash Handling Policy for Caldwell County.]
FOR CALDWELL COUNTY.I KNOW THERE HAVE BEEN A COUPLE OF QUESTIONS THE LAST COUPLE OF DAYS ABOUT THIS.
JJ, CAN YOU KIND OF GO OVER WHERE WE ARE? AND AND JUST BRIEFLY, JUDGE, COMMISSIONERS, I HAVE BEEN ABLE TO REVIEW A COUPLE OF DIFFERENT DRAFTS OF THIS CASH POLICY THAT HAVE BEEN GOING AROUND AT THE REQUEST OF THE AUDITOR'S OFFICE.
I'VE SPOKEN WITH SEVERAL DEPARTMENT HEADS AND OFFICIALS THROUGHOUT THE COUNTY TO TRY TO CRAFT, ALONG WITH THE AUDITOR'S OFFICE, A CASH POLICY THAT WILL COVER THE COUNTY'S NEEDS.
BASED ON THOSE DISCUSSIONS AND KIND OF NEGOTIATIONS GOING BACK AND FORTH TO CRAFT IT, I THINK THAT IT IS IN A FORM THAT IS GOING TO BE LARGELY ACCEPTABLE BY MOST OF THE DEPARTMENTS AND THE PEOPLE THAT I'VE SPOKEN TO WITHIN THE COUNTY TO CONSTRUCT THIS.
I KNOW THAT TRYING TO GO THROUGH AND ADDRESS ALL THE CONCERNS OF EVERYBODY HAS BEEN AN UNDERTAKING. BUT AS I SAID, I THINK THAT EVERYBODY SEEMS TO BE ON THE SAME PAGE, MORE OR LESS, ABOUT THE CONTENT OF THE CASH POLICY AND LOOKING FORWARD TO IMPLEMENTING IT AND FOLLOWING IT GOING FORWARD TO KIND OF MODERNIZE SOME PRACTICES OF THE COUNTY GOING FORWARD. THAT'S THE BULK OF WHAT I THINK I AM PREPARED TO SAY ABOUT IT.
I KNOW THAT, AS I MENTIONED, GOING THROUGH WITH ALL THE DIFFERENT OFFICIALS AND DEPARTMENT HEADS, JUST TRYING TO MAKE SURE THAT EVERYBODY KIND OF UNDERSTANDS WHAT'S GOING ON, WHAT'S GOING TO BE REQUIRED REGARDING CASH HANDLING, MOVING FORWARD WITH EACH INDIVIDUAL DEPARTMENT.
AND AGAIN, I BELIEVE THAT IT'S IN A FORM THAT'S MORE OR LESS READY TO BE ADOPTED BARRING ANY SUBSEQUENT DISCUSSION OR ANYTHING THAT'S GOING TO HAPPEN HERE TODAY.
I KNOW THERE WAS ONE QUESTION PRESENTED TO ME, AND I FEEL I'D BE REMISS IF I DIDN'T BRING
[01:40:01]
IT UP ABOUT THE HOW LONG EACH DEPARTMENT HAS TO BRING IT IN.RIGHT. SO ONE PROVISION OF THE POLICY IS ON PAGE FOUR UNDER THE HEADING SCHEDULING OF DEPARTMENTS TO THE TREASURER'S OFFICE.
IT SPECIFICALLY CITES TWO TEXAS LOCAL GOVERNMENT CODE SECTION 113.022, WHICH GOVERNS WHEN DEPOSITS NEED TO BE MADE.
THE POLICY LARGELY TRACKS THE EXISTING LANGUAGE OF THE STATUTE.
IT SPECIFICALLY SAYS THE COUNTY OFFICER OR OTHER PERSON WHO RECEIVES MONEY SHALL DEPOSIT THE MONEY WITH THE COUNTY TREASURER ON OR BEFORE THE NEXT REGULAR BUSINESS DAY.
BUT IF THE DEADLINE CAN'T BE MET, THEN THE DEPOSIT CAN BE MADE HONORED BEFORE THE FIFTH BUSINESS DAY AFTER IT'S RECEIVED.
AND THE POLICY IS OPEN ENDED BECAUSE THE COMMISSIONER'S COURT HAS THE ABILITY TO EXPAND THAT PERIOD UP TO 15 DAYS.
AND THAT'S FROM THE SAME GOVERNMENT CODE STATUTE, LOCAL GOVERNMENT CODE STATUTE.
AS IT STANDS NOW, I DON'T BELIEVE THAT YOU AS A COMMISSIONER'S COURT HAVE MADE AN EXTENSION OF THAT TIME.
SO WITHOUT ANY FURTHER ACTION FROM YOU TO EXTEND THAT WINDOW, DEPOSITS ARE GOING TO BE REQUIRED TO BE MADE UNDER THE POLICY AND UNDER THE STATUTE WITHIN FIVE BUSINESS DAYS.
SO THAT COULD BE SOMETHING THAT THE COURT MAY CONSIDER TO EXTEND OR MAY LEAVE AS IS, DEPENDING ON HOW YOU WANT TO HANDLE THAT, PROBABLY IN THE INTEREST OF THOROUGHNESS, MAY NEED TO HAVE A SEPARATE AGENDA ITEM ON AN UPCOMING COMMISSIONERS COURT TO ACTUALLY SET THAT EXTENSION. BUT THAT DEPENDS ON HOW YOU WANT TO HANDLE IT AS A BODY.
OK, ANYBODY OR STAFF THAT WANTS TO SPEAK ABOUT THIS BEFORE WE MOVE FORWARD? COMMISSIONERS, ANY QUESTIONS? I WOULD THINK THE ONLY TIME WE WOULD PROBABLY WANT TO MAKE AN EXTENSION OF THAT IS IF WE'RE IN A DISASTER LIKE WE WERE IN FEBRUARY, YOU KNOW, WHERE WE'RE NOT FUNCTIONING ON THAT. I MEAN, THAT'S AN OK AN EXTENSION OF THAT TIME WOULD JUST CREATE A DEADLINE.
OF COURSE, THE DEPOSITS COULD BE MADE AT ANY TIME WITHIN THE EXTENSION PERIOD THAT YOU DO CREATE IF YOU DO DECIDE TO CREATE ONE.
I JUST WANTED TO SAY RIGHT NOW I'M TAKING THE DEPOSITS EVERY TWO WEEKS.
I'M THAT KIND OF WORKS BEST FOR ME.
AND I THINK THE DISTRICT CLERK IS ALSO DOING THAT.
AND BECAUSE THERE ARE CERTAIN TIMES WHEN EITHER, YOU KNOW, THE TREASURER, THEY'RE NOT IN THEIR OFFICE OR I'M OUT OR I CAN'T HAVE ANYBODY GO OVER THERE OR THEY'RE OUT, IT JUST WORKS BETTER. YOU KNOW, IF WE HAVE LIKE YOU SAID, WE CAN DO IT WITHIN THOSE 15 DAYS.
WE MAY DO IT SOMETIMES EVERY WEEK OR SOMETHING LIKE THAT.
BUT I WOULD LIKE TO HAVE THAT EXTENSION, YOU KNOW, TO 15 DAYS JUST TO COVER US, YOU KNOW, IN CASE SOMETHING COMES UP OR WE'RE OUT OF THE OFFICE OR AT A CONFERENCE OR SOMETHING LIKE THAT. THAT'S JUST HOW I FEEL.
IF YOU WANT TO COME UP TO THE FRONT.
WELL, SHE'S COMING UP. JJ, IS THAT 15 BUSINESS DAYS OR 15 CALENDAR DAYS? I HAPPEN TO HAVE THE GOVERNMENT CODE OPEN.
I'M NOT SURE IF IT WILL STAY JUST 15 DAYS.
PART OF THE MAIN REASON IS THAT WE'VE BEEN WORKING SO HARD ON THIS POLICY IS BECAUSE IT WAS BROUGHT UP IN OUR LAST EXTERNAL AUDIT.
AND BY STATUTE, IT REALLY DOES SAY THEY NEED TO BE DONE WITHIN ONE TO TWO DAYS AFTER THE TRANSACTION HAS BEEN DONE.
WE UNDERSTAND THAT THAT'S GOING TO BE KIND OF HARD TO DO FOR SOME OF OUR OFFICES.
THAT'S WHY WE SAID, OK, WE WANT HIM AT LEAST ONCE A WEEK.
NOW THAT WE HAVE THIS POLICY ENFORCED, I CAN ACTUALLY START GETTING SOME OF OUR OFFICES TO DO A REMOTE DEPOSIT TO WHERE ALL THEY HAVE TO DO IS BRING THEIR PAPERWORK OVER LIKE ONCE OR TWICE A MONTH SO THEY CAN KEY IT IN.
BUT RIGHT NOW, IT'S A CASE OF EVERYBODY HAS TO BRING THEIR MONEY OVER AND OVER TIME.
IT'S JUST LIKE, OK, WELL, WE'LL JUST DO IT ONCE A MONTH AND STUFF LIKE THAT.
WE REALLY WOULD LIKE TO NOT EXTEND UP TO THE FIFTEEN DAYS UNLESS IT'S LIKE, OK, WE HAD THE SNOW DAYS OR, YOU KNOW, SOMETIMES DURING THE HOLIDAYS, BUT ON A REGULAR BASIS, BECAUSE THE SOONER WE CAN GET THE MONEY INTO OUR BANK, THE MORE REVENUE WE WILL HAVE TO SHOW. RATHER THAN HAVING MONEY SIT IN THESE INDIVIDUAL OFFICES, WHICH IS ONE OF THE REASONS WE REALLY WERE TRYING TO GET THIS SET UP TO WHERE WE COULD ACTUALLY GET THESE DEPOSITS DONE ON A MORE REGULAR BASIS.
OK, COMMISSIONERS, ANY QUESTIONS? JUST WITH THE DIRECT DEPOSIT HELP YOU A LOT IN YOUR OFFICES, LIKE IN THE COUNTY CLERK, AND DISTRICT CLERK OFFICES? WELL, THE MAIN ONES THAT ARE GOING TO BE THE FOUR JPS WILL BE DOING THE REMOTE DEPOSIT AND THEN THE CLERK'S OFFICE BECAUSE THEY NO LONGER HANDLE CASH.
SO THAT'S ANOTHER REASON IS THAT WE GET THE THE CASH AND NOW THE COUNTY CLERK'S OFFICE
[01:45:02]
AND SOME OF OUR OTHER REMOTE OFFICES DO GET CASH IN.BUT SLOWLY BUT SURELY, A LOT OF THAT IS DISCONTINUING AND GOING STRAIGHT TO CREDIT CARDS, MONEY ORDERS AND IN SOME CASES, PERSONAL CHECKS.
NOW, THE TAX OFFICE, THEY'LL ALWAYS HAVE TO TAKE CASH.
AND I ALSO WANTED TO ADD THAT IT IS ACTUALLY MENTIONED IN OUR MONITORS TO MAKE WEEKLY DEPOSITS AT THE MINIMUM.
OK, JUST BRIEFLY TO ANSWER, COMMISSIONER SHELTON, YOUR QUESTION DIRECTLY.
THE STATUTE DOES NOT SAY WHETHER IT'S 15 BUSINESS DAYS.
SO I WOULD PRESUME IT'S GOING TO BE 15 CALENDAR DAYS FROM WHEN THE DEPOSIT WHEN THE MONEY'S RECEIVED. YEAH, OK.
JUANITA, DID YOU WANT TO COME UP AND SAY SOMETHING? OK. AND PUTTING THAT 15 DAYS IN POLICY THAT REALLY WOULD SAVE US, THAT PROTECTS US, IT DOESN'T STATE THAT WE'RE GOING TO DO IT EVERY 15 DAYS. I KNOW THE IRS OFFICE IS WANTING TO GO WEEKLY, AND THAT'S SOMETHING THAT, YOU KNOW, MOST DEPARTMENT HEADS ARE IN AGREEANCE WITH.
BUT THE 15 DAYS WILL SAVE US INSTEAD OF HAVING TO COME, IF ONE OF US HAS A SEMINAR OR ANYTHING WE HAVE TO GO TO.
IT JUST PROTECTS US FROM HAVING TO TRY AND GET ON THE AGENDA TO ASK YOU FOR THE 15 DAYS EVERY SO OFTEN MONTHLY WITH ALL THE DEPARTMENT HEADS, IT MAY END UP BEING MONTHLY.
SO JUST PUTTING THAT IN PLACE JUST SAVES A LOT OF TIME.
IT'S NOT STATING THAT WE'RE GOING TO GO 15 DAYS AND THAT WE'VE REALLY WORKED TOGETHER ON A LOT OF ISSUES AND THEN AGREEANCE WITH MOST OF IT.
AND I JUST I WOULD JUST JUDGE COMMISSIONERS.
ONE THING YOU'VE MENTIONED, COMMISSIONER SHELTON, IS THAT, YOU KNOW, INSTANCES OF MAYBE INCLEMENT WEATHER DISASTERS OR SOMETHING LIKE THAT, THE ABILITY TO EXTEND IS THERE WITH THERE MAY BE DIFFICULTY ACTUALLY IN A SITUATION LIKE THAT, CONVENING A MEETING AT ALL TO CREATE AN EXTENSION.
SO THAT'S JUST ANOTHER CONSIDERATION.
IS THERE, I'M JUST TRYING TO THINK, IS THERE A POSSIBILITY IN THE IN THE LANGUAGE OF THE POLICY TO SAY TO ALLOW IT TO BE AFTER A WEEK UNDER CERTAIN EXTENUATING CIRCUMSTANCES AND BE SPECIFIC WITH THAT ABOUT WHAT WOULD BE ALLOWABLE OR WHAT WOULDN'T BE ALLOWABLE? SO, JUDGE, TO ANSWER YOUR QUESTION SPECIFICALLY THE WAY THAT THE POLICY IS WRITTEN, IT SAYS DEPOSITS NEED TO BE MADE THE NEXT DAY, IF NOT POSSIBLE, IT WOULD BE THE FIFTH DAY OR ON WITHIN THE TIME PERIOD THAT IS SET BY THE COMMISSIONERS COURT.
SO DEPENDING THE COMMISSIONERS COURT HAS THE AUTHORITY TO EXTEND THAT UP TO 15 DAYS AND THE POLICY IS WRITTEN IN SUCH A WAY TO AUTOMATICALLY INCORPORATE WHATEVER EXTENSION YOU DECIDE TO CREATE WILL JUST BECOME PART OF THE POLICY BASED ON THE OPEN ENDED WAY THAT IT'S WRITTEN. SO I GUESS SO.
I'M TRYING TO THINK ABOUT THIS, THOUGH.
WE GOT LET'S JUST SAY I THINK WHAT THE WHAT THE DISTRICT COURT, THE COUNTY CLERK ARE WORRIED ABOUT IS THEY DON'T WANT TO GET A FINDING BECAUSE THEY WERE GIVEN A SEMINAR AND WEREN'T ABLE TO GET IT IN ON THE FIFTH DAY.
THEY'RE WORRIED ABOUT HAVING A FINDING.
AND IF WE DON'T HAVE COMMISSIONERS COURT, YOU KNOW, DURING THAT TIME, SO THEN YOU WOULD MISS THAT OPPORTUNITY AND YOU'LL LINE UP WITH THE FINDING BECAUSE YOU CAN GET IT IN ON THE FIFTH DAY. SO I THINK THAT'S WHAT WE'RE TRYING TO BE AVOIDED SO I JUST DON'T KNOW IF THERE'S SOME MECHANISM WE CAN USE FOR THE EXTENSION TO BE A LITTLE MORE SPECIFIC ABOUT WHAT WOULD WARRANT THAT EXTENSION.
THERE'S NO PROCEDURE IN THE GOVERNMENT CODE OR LOCAL GOVERNMENT CODE, SPECIFICALLY IN SECTION 113 THAT DICTATES EVEN THE PROCEDURE TO CREATE THIS EXTENSION.
IT JUST AUTHORIZES THE COMMISSIONERS COURT TO DO SO, DOESN'T NECESSARILY OUTLINE THAT IT NEEDS TO BE IN A PARTICULAR FORM OR HAVE ANY KIND OF CONDITIONS OR BE LIMITED IN ANY WAY.
SO ABSENT SOME KIND OF DIRECTION OR LIMITATION ON WHAT YOU CAN DO, MY INITIAL INTERPRETATION WOULD BE THAT YOU'RE AUTHORIZED TO EXTEND IT UP TO A CERTAIN TIME AND PERHAPS MAY BE ABLE TO IMPOSE CERTAIN CONDITIONS.
OR ANOTHER ALTERNATIVE WOULD BE TO CREATE AN EXTENSION, BUT THEN LIMIT IT IN THE POLICY ITSELF TO CERTAIN CIRCUMSTANCES.
WELL, I HAVE SAT HERE AND REREAD THE STATUTE AGAIN, AND AND IT DOES SAY IF THEY CAN'T MEET TO DEPOSIT ON THE NEXT BUSINESS DAY, THEN ON OR BEFORE THE FIFTH BUSINESS, THEY SO THAT MEANS IF A WEEKEND FALLS IN THERE, YOU KNOW THAT.
RIGHT, I THINK WHAT THEY'RE WORRIED ABOUT IS THEY DON'T MAKE THE FIFTH DAY THEN THEY GET A FINE BECAUSE WE DON'T NEED THE EXTENSION.
AND IT'S KIND OF ONEROUS TO COME IN AND ASK FOR AN EXTENSION EVERY TIME.
IN FACT, IMPOSSIBLE, PROBABLY BECAUSE WE ALL MEET EVERY FIVE BUSINESS DAYS.
SO I'M NOT QUITE SURE, YOU KNOW, HOW YOU DO THAT.
ARE WE, I GUESS MY QUESTION IS, ARE WE ALLOWED TO GO IN HERE AND SAY UNDER CERTAIN
[01:50:01]
CIRCUMSTANCES, THE COURT WOULD GRANT AN EXTENSION AND PUT IT IN THE POLICY FOR THE PURPOSE OF GOING FORWARD? THAT'S I KNOW.I KNOW I'M BEATING THIS HORSE AND I CAN TELL.
WE'RE GETTING INTO SPECULATIVE TERRITORY, JUDGE.
I'M JUST THINKING OUT LOUD ABOUT THE BEST WAY TO STRUCTURE SOMETHING THAT YOU'RE TALKING ABOUT. IT MAY BE THAT THE COMMISSIONERS COURT ITSELF HAS AUTHORIZED AN EXTENSION, BUT THERE ARE STILL UNDER THE POLICY REQUIREMENTS THAT DEPOSITS BE MADE.
WHOEVER'S GOT THEIR PHONES GOING COULD YOU PLEASE SILENCE IT? SHE IS SITTING THERE TELLING US TO REPEATEDLY INTERJECT THAT THIS WAS IN OUR MANAGEMENT LETTER THAT WE STARTED GIVING.
CAN YOU COME UP HERE, JAN? I USUALLY DO THAT.
I KNOW, BUT THEY CAN'T HEAR YOU ON SWAGIT, SO.
BASICALLY, THIS IS SOMETHING THAT'S COMING FROM BARBARA BECAUSE SHE IS NOT IN THE OFFICE THIS WEEK. BUT IT'S BEEN, IT WAS MENTIONED IN OUR MANAGEMENT LETTER THAT WE DIDN'T HAVE THE POLICY AND THAT HAVING A WEEKLY DEPOSITS WAS FINANCIALLY RESPONSIBLE.
PLUS IT ALSO IT HELPS AVOID PRODUCTIVITY OR ANY OTHER TYPE.
YES, THERE MIGHT BE KIND OF A HOLIDAY OR, YOU KNOW, SNOW DAY.
YEAH, IT MIGHT BE THE SIXTH DAY THAT IT COULD BE DONE.
BUT WE REALLY WANTED TO GET AWAY FROM OFFICES TURNING THINGS IN TWICE A MONTH BECAUSE THEN THAT DOES. SO WE REALLY WOULD LIKE TO PUSH TO MAKE SURE THAT IT IS DONE WITHIN A WEEK. I UNDERSTAND THAT AND I DON'T THINK ANYBODY'S DEBATING THAT.
YES. I JUST I WANT TO MAKE SURE THAT.
WE'RE JUST SAYING IT'S KIND OF ONEROUS TO EXPECT THEM TO COME IN THE COMMISSIONERS COURT EVERY TIME THERE'S AN EXTENUATING CIRCUMSTANCES.
SO I'M TRYING TO FIND A SOLUTION.
WELL, PART OF THE ORIGINAL POLICY THAT WAS ORIGINALLY PUT OUT, IT WAS THAT THESE CHANGES COULD BE MADE INTO THE AUDITORS OFFICE, WHICH WOULDN'T REQUIRE HAVING TO MEET EVERY TWO WEEKS FOR THESE TYPE OF EXCEPTIONS.
THEY COULD BE CALLED ON SAYING, YOU KNOW, I HAVE TO HAVE MY OFFICE STAFF IS OUT WITH THE FLU. IT'S GOING TO TAKE ME ANOTHER THREE OR FOUR ANOTHER WEEK BEFORE I CAN GET THERE.
AND WE SAY, OK, FINE, THANKS FOR LETTING US KNOW.
BUT NOW, BECAUSE EVERYTHING HAS TO GO THROUGH COMMISSIONERS COURT, IT DOES PUT A BIGGER AND LONGER STRAIN TO MAKE SOME OF THESE EXCEPTIONS.
OK. AND I APOLOGIZE FOR MY PHONE.
THAT'S OK. SO WHAT IF WE LOOK AT SOMETHING LIKE SEVEN BUSINESS DAYS? BECAUSE THAT GIVES YOU A WHOLE WEEK.
IF YOU ARE OUT OR AT A CONVENTION, IT GIVES YOU TWO ADDITIONAL BUSINESS DAYS TO BE IN ORDER TO DO THAT.
WOULD THAT BE A HELP? THAT WAY WE'RE NOT 14 DAYS, TWICE A MONTH THEN.
RIGHT, EXACTLY. WE BASICALLY WANT TO TRY TO GET THEM IN WITH IT.
AND LIKE I SAID, ACCORDING TO THE STATUTE ORIGINALLY, THAT BECAUSE OF THE FACT THAT THEY WOULD SAY, OK, IT'S OK BY FIVE DAYS AND YES, IT IS. BUT THEY REALLY WANT TO TRY TO KEEP, ESPECIALLY FROM OUR EXTERNAL AUDITORS, THAT WE WANT TO TRY TO GET THIS THE DEPOSITS IN WITHIN A WEEK.
YEAH, IT COULD BE THE SIXTH DAY TYPE OF DEAL.
BUT AND I HAD ACTUALLY, IN THE END, ONE OF THE DRAFTS THAT I DID, I'D ACTUALLY PUT A SCHEDULE IN THERE TO SEE IF WE COULD, YOU KNOW, MAYBE GET LIKE THIS OFFICE DO WITH A START DAY OF MONDAY AND CLOSING OUT ON THE FOLLOWING FRIDAY AND THAT TYPE OF SITUATION.
BUT THAT WAS TAKEN OUT BECAUSE FROM THE TREASURER'S OFFICE, THEY SAID EVERYBODY PRETTY MUCH HAS A PRETTY GOOD SCHEDULE, THAT THEY BRING THEIR STUFF IN.
SO, YOU KNOW, WE CAN KIND OF WORK ON THAT.
BUT IT WOULD BE IMPORTANT, ESPECIALLY WITH OUR EXTERNAL AUDITORS, THAT WE DO TRY TO GET WITHIN THAT FIVE DAY, SIX DAY DEPOSIT TIME PERIOD.
AND WE KNOW EVERYBODY GETS BUSY.
WE ALL KNOW THAT. SO WE WOULD JUST LIKE TO TRY TO KEEP FROM MINIMIZING ANY TIME OF PEOPLE SAYING, OH, WE NEED TO HAVE THE 15 DAYS, OK, WE KNOW OUR CONFERENCES COME UP, THINGS CAN BE PLANNED AHEAD.
OK, JUDGE COMMISSIONERS, MY CONCERN WITH THE APPROACH THAT JAN MENTIONED EARLIER WITH CLEARING EXTENSIONS OF TIME TO THE AUDITOR'S OFFICE, MY CONCERN WITH THAT WOULD BE THAT THE AUDIOTR'S OFFICE DOESN'T HAVE THE STATUTORY AUTHORITY TO GRANT TIME EXTENSIONS THE WAY THAT THE COMMISSIONER'S COURT DOES.
OK, THANK YOU. ALL RIGHT, JUANITA.
AND I THINK I CAN SPEAK WITH MOST DEPARTMENT HEADS.
WE DON'T HAVE AN ISSUE WITH DOING IT WEEKLY.
IF SOMETHING HAPPENS AND WE NEED TO GO INTO SEVEN DAYS, WE DON'T HAVE TO COME AND ASK FOR
[01:55:05]
THE PERMISSION. THE BY STATUTE, THEY COULD COME UP AND THE AUDITORS OFFICE COULD TRY TO WRITE US UP FOR DOING IT THE SIXTH DAY OR THE SEVENTH DAY.SO WE'RE NOT ASKING TO DO IT EVERY TWO WEEKS.
I MEAN, MOST ARE IN AGREEMENTS WITH DOING IT WEEKLY.
IF WE DO GO INTO SEVEN DAYS AND WE DO CALL AND ASK AND ARE JUST LET THEM KNOW, ADVISED THEM, YOU KNOW, WE HAVE A SEMINAR WE HAVE TO GO TO.
AND THE TREASURER'S OFFICE IS REALLY GREAT AT WORKING WITH US AND SCHEDULING TIMES TO COME IN. SO IT'S NOT AN ISSUE WEEKLY, JUST THE COMMISSIONERS COURT GIVING THE AUTHORITY OF THE 15 UP TO THE 15 DAYS.
IT'S NOT SAYING WE HAVE TO DO IT EVERY 15 DAYS, BUT GIVING US UP TO 15 DAYS IS JUST A LINE OF PROTECTION.
JUDGE, JUST TO BRIEFLY ADDRESS ONE OF THE ISSUES YOU WERE TALKING ABOUT EARLIER, PERHAPS CONDITIONAL EXTENSIONS, THINGS LIKE THAT, WHEN YOU START TO TALK ABOUT THINGS A LITTLE BIT MORE COMPLICATED, IT'S PROBABLY GOING TO INVOLVE GOING BACK AND REVISING THE POLICY ITSELF TO MAKE SURE THAT IT CONTAINS THE TERMS NECESSARY TO PROPERLY IMPLEMENT THE CONDITIONS THAT YOU MAY WANT TO IMPOSE.
SO THAT'S GOING TO REQUIRE IF YOU WERE TO GO THAT ROUTE, IT PROBABLY WOULD REQUIRE MAKING CHANGES TO THE POLICY THAT'S BEFORE THE COURT.
I GUESS I'M WONDERING IF WE CAN.
I'M JUST TRYING TO FIND A WAY THAT THE AUDITORS OFFICE CAN DO THEIR JOB, MEET THE BECAUSE WE DID GET A FINDING ON THIS IN THE LAST EXTERNAL AUDIT AND YET ALLOW UNDER CERTAIN CIRCUMSTANCES, AN EXTENSION TIME, THAT'S ALL I'M AFTER.
AND IF WE DON'T HAVE TO PASS THIS TODAY, I'M NOT SURE WHY WE CAN'T TRY TO GET A TABLE AND GET TO SOME KIND OF RESOLUTION ON THAT AND THEN BRING IT BACK.
YEAH, IT SEEMS THAT THEY'RE THERE.
IT SEEMS THAT THERE SHOULD BE A WAY TO FIND SOME SORT OF MIDDLE GROUND ON THIS.
WHAT I WOULD NOT BE IN FAVOR OF IS PASSING A DOCUMENT AND THEN, LIKE JJ SAID, HAVE TO AMEND IT TIME AFTER TIME AFTER TIME BECAUSE WE FIND THAT IT DOESN'T WORK OR ANYTHING OF THAT NATURE, THAT IS NOT A GOOD USE OF ANYONE'S TIME.
AND I'M GOING TO SAY THIS, AND I HOPE NOBODY TAKES IT PERSONALLY BECAUSE I THINK THAT OUR STAFF AND OUR ELECTED OFFICIALS WOULD NEVER DO THIS.
BUT IF YOU HAVE IT IN YOUR POLICY THAT YOU GOT 15 DAYS AND WE HAVE AN ELECTION AND WE GOT A NEW PERSON THAT SAYS RIGHT HERE IN THE POLICY, YOU CAN'T MAKE ME BRING IT IN EVERY WEEK. SO THAT'S THE FLIP SIDE OF THAT COIN.
THAT'S WHY I WOULD LIKE TO TAKE A LITTLE TIME TO TRY TO WORK THROUGH THAT SO THAT THEY'RE UNDER CIRCUMSTANCE, CERTAIN CIRCUMSTANCES AND, YOU KNOW, INCLEMENT WEATHER, NATURAL DISASTER, WHATEVER THAT MAY BE, IT CAN EXTEND THE 15 DAYS AUTOMATICALLY WITHOUT HAVING TO COME TO COURT.
AND THEN UNDER ANY OTHER NORMAL CIRCUMSTANCE, YOU NEED TO GET IT IN EVERY WEEK.
AND SO I'M WONDERING IF WE CAN'T POSSIBLY GET SOME LANGUAGE LIKE THAT IN THE POLICY AND THEN BRING IT BACK. I THINK THAT'S TOTALLY DOABLE.
JUDGE, IT WOULD PROBABLY JUST REQUIRE A REVISION OF THAT SPECIFIC PARAGRAPH TO IMPLEMENT WHATEVER'S DONE AS ADMINISTRATIVE MATTER.
IF THIS MATTER IF THIS ISSUE IS GOING TO COME UP AGAIN AT A SUBSEQUENT COMMISSIONER'S COURT MEETING, WE COULD COUPLE IT WITH ANOTHER AGENDA ITEM TO SEPARATELY CONSIDER WHETHER AN EXTENSION WOULD BE PRUDENT AT THAT TIME.
SO THEY COULD KIND OF COME THROUGH AS A PAIR.
SO WE COULD ENTERTAIN A MOTION TO TABLE NOW, DO THE LANGUAGE AND COME BACK? YES, SIR. OK, WE HAVE A MOTION.
DO WE HAVE A SECOND? SECOND, WE HAVE A MOTION A SECOND.
ITEM SIXTEEN DISCUSSION ACTION TO CONSIDER THE RESOLUTION 35-2021 AUTHORIZING THE
[16. Discussion/Action to consider Resolution 35-2021, authorizing the Elections Administrator to execute Elections Services Contract with the City of Mustang Ridge, TX. ]
ELECTIONS ADMINISTRATOR TO EXECUTE THE ELECTION SERVICES CONTRACT WITH THE CITY OF MUSTANG RIDGE.THANK YOU. YES, WE HAD A REQUEST FROM MUSTANG RIDGE TO RUN THEIR ELECTION IN NOVEMBER.
THEY HAVE A WHOLE 77 VOTERS THAT ARE IN CALDWELL COUNTY.
SO I WOULD LIKE PERMISSION TO GO AHEAD AND SIGN THAT CONTRACT WITH MUSTANG RIDGE AND HAVE THE RESOLUTION FROM YOU.
I'M JUST AN FYI, YOU ARE NOT REQUIRED ACTUALLY BY THE LAW TO LOOK AT THOSE CONTRACTS THAT WE'RE DOING. BUT I FEEL LIKE THAT FOR TRANSPARENCY AND TO KEEP YOU GUYS UPDATED SO THAT THERE ARE NO SURPRISES.
YOU KNOW, WHERE THOSE CONTRACTS ARE GOING AND WHAT WE'RE DOING IN THE ELECTIONS OFFICE.
COMMISSIONERS, I'LL GO AHEAD AND READ THE RESOLUTION.
RESOLUTION 35-2021, RESOLUTION AND CALDWELL COUNTY COMMISSIONERS COURT, WHEREAS PURSUANT TO THE TEXAS ELECTION CODE, SUBCHAPTER D.
[02:00:03]
CALDWELL COUNTY ELECTIONS OFFICE IS AUTHORIZED THE CONTRACT WITH THE GOVERNING BODY OF A POLITICAL SUBDIVISION SITUATED WHOLLY OR PARTLY IN THE COUNTY TO PERFORM ELECTION SERVICES. AND WHEREAS CITY OF MUSTANG RIDGE, TEXAS, THE CITY HAS REQUESTED AN ELECTION SERVICES CONTRACT TO PERFORM DUTIES AND FUNCTIONS RELATED TO THE UPCOMING ELECTION, WHEREAS CALDWELL COUNTY ELECTIONS OFFICER AND THE CITY HAVE DETERMINED THAT IS IN THE PUBLIC INTEREST OF THE INHABITANTS OF THE CITY THAT A CONTRACT FOR ELECTION SERVICES BE MADE AND ENTERED INTO FOR THE PURPOSES OF HAVING THE COUNTY ELECTION OFFICER FURNISHED TO THE CITY CERTAIN SERVICES AND EQUIPMENT NEEDED FOR THE ELECTION.NOW, THEREFORE, BE IT RESOLVED BY THE CALDWELL COUNTY COMMISSIONERS COURT THAT THE ELECTIONS ADMINISTRATOR IS HEREBY AUTHORIZED TO EXECUTE THE CONTRACT FOR ELECTION SERVICES BETWEEN CALDWELL COUNTY AND THE CITY OF MUSTANG RIDGE ORDERED THIS 13TH JULY 2021. JUDGE, COMMISSIONERS, I WANT TO POINT OUT I MADE A MISTAKE AND I BELIEVE THAT THE BACKUP CONTAINS A ELECTION SERVICES CONTRACT THAT'S NOT WITH THE CITY OF MUSTANG.
RIDGE IS ACTUALLY A DRAFT FOR MAXWELL, AND I GOT INCLUDED ON MY MISTAKE.
THE CONTRACT IT'S REFERRED TO IN THIS RESOLUTION IS JUST NOT INCLUDED IN THE BACK UP.
OK, THAT'S OK, IS IT? IT'S SUBSTANTIALLY SIMILAR IN MANY WAYS, BUT IT DOES VERY, VERY GOOD.
THAT'S MY MISTAKE, COMMISSIONERS, I'M SORRY.
COMMISSIONERS. ANY DISCUSSION OR OTHERWISE, I'D LOOK FOR A RESOLUTION, THE MOTION TO ADOPT RESOLUTION 35-2021.
SO MOVED. WE HAVE MOTION, DO WE HAVE A SECOND? SECOND. SO WE HAVE A MOTION AND A SECOND ALL IN FAVOR, SAY AYE.
THANK YOU. DISCUSSION ACTION TO CONSIDER A FUNDING REQUEST ON BEHALF OF MEALS ON WHEELS
[17. Discussion/Action to consider a funding request on behalf of Meals on Wheels Rural Capital Area and Combined Community Action for FY 2021-2022 Budget. ]
RURAL CAPITAL AREA AND COMBINED COMMUNITY ACTION FOR FY 2021-2022, [INAUDIBLE] DID I SAY YOUR LAST NAME, RIGHT? YES, YES.HI. I WANT TO SAY THANK YOU FOR LETTING ME BE HERE TODAY AND FURTHER YOUR CONSIDERATION OF OUR REQUEST.
WE ARE REQUESTING EIGHT THOUSAND DOLLARS FROM THE COUNTY.
FISCAL YEAR 2020, WE SERVED OVER 50,000 MEALS TO OLDER ADULTS IN CALDWELL COUNTY.
THIS WAS AN INCREASE FROM FISCAL YEAR 2019, WHERE WE SERVED JUST UNDER TWENTY ONE THOUSAND. WE HAD A VERY SIGNIFICANT INCREASE DUE TO COVID.
WE ALSO TRANSITIONED FROM FIVE MEALS, FIVE HOT MEALS A WEEK TO OUR SENIORS TO STABLE MEALS AND FROZEN MEALS SO THAT THERE WAS A GREATER VARIETY AVAILABLE TO THE CLIENTS. ALSO MORE FOOD TO SUSTAIN THEM OVER OUR SITE.
MANAGERS TRANSITIONED INTO CONTACTING OUR SENIORS THREE TIMES A WEEK, MAKING SURE THAT THEY WERE OK, CHECKING IN ON THEM.
SO LIKE EVERYONE ELSE, HOW WE RAN THINGS AND MANAGE OUR NUTRITION PROGRAM DID CHANGE FOR 2020. A SECONDARY THING TO THIS IS THE COUNTY SUPPORT OF OUR PROGRAMS IS VERY VITAL TO THE TEXANS FEEDING TEXANS PROGRAM MONIES THAT WE GET FROM THE TEXAS DEPARTMENT OF AGRICULTURE. SO IT ALL KIND OF EVERYTHING KIND OF PLAYS INTO INTO GAINING MORE FUNDING, ALLOWING US TO SERVE MORE SENIORS THROUGHOUT THE COUNTY.
GOING FORWARD, WE'RE REALLY LOOKING AT RIGHT NOW FOR CALDWELL COUNTY, OUR BIGGEST CONSIDERATION IS SWITCHING TO SEVEN MEALS A WEEK INSTEAD OF FIVE MEALS, ALLOWING SENIORS TO HAVE MEALS OVER THE WEEKENDS.
I THINK THAT WHILE THINGS HAVE RELAXED AND CALM DOWN, A LOT OF PEOPLE STILL ARE ISOLATING AT HOME. A LOT OF FAMILY MEMBERS ARE NOT ABLE TO SUPPORT THEIR ELDERLY FAMILY THE WAY THAT THEY'D LIKE TO. SO WE'RE JUST HOPING THAT THIS COVERS A LITTLE BIT OF THAT GAP.
OK, COMMISSIONERS, ANY QUESTIONS? I SHOULD KNOW THIS NUMBER NO OFF THE TOP OF MY HEAD, BUT WHY DO WE HAVE IN OUR BUDGET? OUR NEXT BUDGET FOR THESE TYPE OF DONATIONS? 16, OK, EZZY DO YOU HAPPEN TO KNOW WHAT WE DID LAST YEAR? I BELIEVE WE DID EIGHT THOUSAND LAST YEAR.
THIS ONE MAKES IT. AND I BELIEVE THAT THAT WAS AND THE COMMISSION DECIDED TO DO INCREASED WHAT WE WERE ASKING AT THE TIME, WHICH WE WERE VERY GRATEFUL FOR.
OK. COMMISSIONERS, ANY QUESTIONS?
[02:05:04]
HOW MANY MEALS ON WHEELS SITES DO YOU HAVE HERE IN CALDWELL COUNTY? CALDWELL COUNTY HAS FOUR SITES, WE ARE IN LOCKHART, LULING, MCMAHON AND PRAIRIE LEE.I KNOW MANY PEOPLE WHO BENEFIT FROM IT, ELDERLY PEOPLE WHO BENEFIT FROM IT.
I KNOW THE MCMAHON SIDE IS PROBABLY THE LARGEST SITE YOU HAVE AND IT GOES REAL WELL.
SO I'LL MAKE A MOTION THAT WE APPROVE THE FUNDING REQUEST FOR THE FISCAL YEAR 2021-2022 OF EIGHT THOUSAND DOLLARS. OK, WE HAVE A MOTION.
WE HAVE A MOTION AND A SECOND.
THANK YOU. ITEM 18, DISCUSSION ACTION TO CONSIDER DONATION REQUESTS AND THE AMOUNT OF
[18. Discussion/Action to consider donation request in the amount of $3,000 from Capital Area Rural Transportation System (CARTS) for Fiscal Year 2022. ]
THREE THOUSAND DOLLARS FROM CAVALLERIA RURAL TRANSPORTATION SYSTEM CARTS FOR FISCAL YEAR 2022 AND NOT TO EXCEED THREE THOUSAND DOLLARS.COMMISSIONERS? IS THIS OR IS THIS OUR TYPICAL AMOUNT FOR THIS? I DON'T KNOW. I THINK IT IS.
I THINK WE'VE DONE THREE THOUSAND FOR CARTS THE LAST SEVERAL YEARS.
YES. THAT'S OUR TYPICAL DONATION TO THEM WHEN THEY'RE JUST BUDGETING FOR IT FOR NEXT YEAR. RIGHT. DO WE HAVE A MOTION? I'LL MAKE A MOTION SO I'LL MAKE THE MOTION THAT WE APPROVE AND BUDGET FOR THE 2021-2022 YEAR, THREE THOUSAND DOLLARS TO CARTS.
THANK YOU, COMMISSIONER. DO WE HAVE A MOTION? DO WE HAVE A SECOND. SECOND.
OPPOSED, NONE. MOTION CARRIES.
ITEM 19 DISCUSSION ACTION TO CONSIDER APPROVAL BUDGET AMENDMENT 68 NEEDED TO COMPENSATE
[19. Discussion/Action to consider approval of Budget Amendment #68 needed to compensate Deputy Constable(s)' Precinct 2 due to exceeding their budget.]
DEPUTY CONSTABLES PRECINCT TWO FOR EXCEEDING THEIR BUDGET.SO CONSTABLE'S OFFICE PRECINCT TWO WENT OVER THEIR BUDGET.
THEY'RE WANTING TO MOVE FOUR THOUSAND DOLLARS FROM MACHINERY AND EQUIPMENT TO DEPUTY CONSTABLES. SO THEY'RE MOVING FROM ZERO ZERO ONE FOUR THREE TWO TWO FIVE THREE ONE TO ZERO ZERO ONE FOUR THREE TWO ONE TWO THREE SIX.
IF THERE'S ANY QUESTIONS AND PAYING THEM NOW OR ENTERTAIN THE MOTION, I'LL MAKE A MOTION TEMPORARY BUDGET NUMBER SIXTY EIGHT.
WE HAVE A MOTION AND A SECOND. ALL IN FAVOR, SAY AYE.
MOTION CARRIES. ITEM 20 DISCUSSION ACTION TO CONSIDER APPROVAL OF BUDGET AMENDMENT.
[20. Discussion/Action to consider approval of Budget Amendment #69 request by Constable Precinct 1 needed for conducting operations due to the increase in fuel. ]
69 REQUEST BY CONSTABLES, PRECINCT ONE NEEDED FOR CONDUCTING OPERATIONS DUE TO INCREASE IN FUEL. THEY'RE GOING TO BE MOVING ONE THOUSAND FIVE HUNDRED DOLLARS FOR MACHINERY AND EQUIPMENT. ZERO ZERO ONE FOUR THREE TWO ONE FIVE THREE ONE TO TRANSPORTATION ZERO ZERO ONE FOUR THREE TWO ONE FOUR TO SIX OUT.WE HAVE MOTION TO APPROVE AND MAKE A MOTION TO BUDGE.
AMENDMENT SIXTY NINE. WE HAVE MOTION.
WE HAVE A MOTION AND A SECOND.
OPPOSED, NONE. MOTION CARRIES.
ITEM 21, DISCUSSION ACTION TO CONSIDER APPROVAL OF THE BUDGET AMENDMENT.
[21. Discussion/Action to consider approval of Budget Amendment #70 for Building Maintenance needed to insure sufficient funds are available for ongoing projects and/or repairs in the various areas. ]
70 FOR BUILDING MAINTENANCE NEEDED TO ENSURE SUFFICIENT FUNDS ARE AVAILABLE FOR ONGOING PROJECTS AND OR REPAIRS IN VARIOUS AREAS.AND THEY ARE MOVING SIXTEEN THOUSAND FIVE HUNDRED DOLLARS FROM CALDWELL COUNTY COUNTY COURTHOUSE ZERO ZERO ONE SIX FIVE TWO ZERO FIVE ONE TWO ZERO TO FIVE THOUSAND TO JUDICIAL CENTER ZERO ZERO ONE SIX FIVE TWO ZERO THREE FIVE FIVE ZERO.
TWO THOUSAND DOLLARS TO LW SCOTT ANNEX ZERO ZERO ONE SIX FIVE TWO ZERO THREE FIVE FOUR ZERO. ONE THOUSAND DOLLARS TO SLATER BUILDING ZERO ZERO ONE SIX FIVE TWO ZERO THREE FIVE SEVEN ZERO. EIGHT THOUSAND DOLLARS TO [INAUDIBLE] ANNEX ZERO ZERO ONE SIX FIVE TWO ZERO THREE FIVE ONE ZERO, AND FIVE HUNDRED DOLLARS TO UNIT ROAD MAINTENANCE BUILDING ZERO ZERO ONE SIX FIVE TWO ZERO THREE SIX THREE ZERO.
DO WE HAVE MOTION TO APPROVE BUDGET AMENDMENT 70? SO MOVED. WE HAVE A MOTION. DO WE HAVE A SECOND? I'LL SECOND. WE HAVE A MOTION AND A SECOND.
[02:10:02]
MOTION CARRIES. ITEM 22, DISCUSSION AND ACTION TO CONSIDER APPROVAL FOR REQUISITION ZERO[22. Discussion/Action consider approval of for REQ01046 to be generated into a Purchase Order after Budget Amendment No. 70 Approval. ]
ONE ZERO FOUR SIX TO BE GENERATED IN THE PURCHASE ORDER AFTER BUDGET AMENDMENT NUMBER SEVENTY APPROVAL AND THE AMOUNT OF SEVENTEEN THOUSAND FIVE HUNDRED TWO DOLLARS AND TWENTY TWO CENTS.COMMISSIONERS DO WE HAVE MOTION TO APPROVE REQUISITION ZERO ONE ZERO FOUR SIX? SO MOVED. WE HAVE A MOTION.
WE HAVE A MOTION AND A SECOND.
MOTION CARRIES. ITEM 23 DISCUSSION ACTION TO CONSIDER APPROVAL TO PAY INVOICE NUMBER 349
[23. Discussion/Action to consider approval to pay invoice No. 349 to John Paul Silva in the amount of $17,502.22 for a Non-Compliant purchase made by Building Maintenance. ]
TO JOHN PAUL SILVA IN THE AMOUNT OF SEVENTEEN THOUSAND FIVE HUNDRED TWO DOLLARS AND TWENTY TWO CENTS FOR A NON-COMPLIANT PURCHASE MADE BY BUILDING MAINTENANCE.SO THE, DANNY'S NOT HERE NONCOMPLIANCE WAS THAT THE P.O.
WASN'T GENERATED AHEAD OF TIME FOR THIS.
SO BUT THIS IS A MOTION TO APPROVE THE INVOICE PAYMENT.
DO WE HAVE A MOTION? SO MOVED.
WE HAVE A MOTION, DO WE HAVE A SECOND? SECOND. WE HAVE MOTION AND A SECOND.
MOTION CARRIES. ITEM 24 DISCUSSION ACTION TO CONSIDER APPROVAL OF BUDGET AMENDMENT 71 FOUR
[24. Discussion/Action to consider approval of Budget Amendment #71 for 4310 County Jail referencing PO REQ00701 Southern Health Partners, Inc. projecting costs through the end of FY 2021. ]
FOUR THREE ONE TO COUNTY JAIL REFERENCING PIAO REQUISITION ZERO ZERO SEVEN ZERO ONE SEVEN HEALTHPARTNERS IN PROJECTING COSTS THROUGH THE END OF FIVE TWENTY TWENTY ONE COMMISSIONERS. WE'VE HAD SOME PRETTY SIGNIFICANT OVERRUNS DUE TO SOME CASES THAT ARE GOING ON IN THE COUNTY.SO WE'RE MOVING SEVENTY THOUSAND FROM [INAUDIBLE] ZERO ZERO ONE FOUR THREE ONE ZERO ONE ZERO FIVE TO REMOVE AND SIXTY THOUSAND FROM GROUP MEDICAL INSURANCE.
ZERO ZERO ONE FOUR THREE ONE ZERO TWO ZERO TWO ZERO.
WE'RE MOVING TWENTY THOUSAND FROM INMATE MEDICATIONS ZERO ZERO ONE FOUR THREE ONE TWO FOUR ONE TWO TWO.
AND WE'RE MOVING ONE HUNDRED FIFTY THOUSAND DOLLARS TO ZERO ZERO ONE FOUR THREE ONE ZERO FOUR ONE ONE TWO PROFESSIONAL SERVICES.
DO WE HAVE MOTION TO APPROVE? SO MOVED. WE HAVE A MOTION.
WE HAVE A MOTION AND A SECOND TO APPROVE A BUDGET AMENDMENT 71, ALL IN FAVOR, SAY AYE.
MOTION CARRIES, ITEM TWENTY FIVE.
DISCUSSION ACTION TO CONSIDER APPROVAL OF CHANGE ORDER P.O.
[25. Discussion/Action to consider approval of change order POPKT03563 for blanket PO #00701 to Southern Health Partners for an additional $55,926.05. ]
PKP ZERO THREE FIVE SIX THREE FOUR BLANKET PLEASE NO.ZERO ZERO SEVEN ZERO ONE TO SEVEN HEALTHPARTNERS FOR AN ADDITIONAL FIFTY FIVE THOUSAND NINE HUNDRED TWENTY SIX DOLLARS AND FIVE CENTS.
COMMISSIONERS, DO WE HAVE A MOTION? I'LL MAKE A MOTION.
A MOTION TO APPROVE A CHANGE ORDER P0 PKT ZERO THREE FIVE SIX.
WE HAVE A MOTION AND A SECOND.
MOTION CARRIES. ITEM 26, DISCUSSION ACTION TO CONSIDER APPROVAL OF CHANGE ORDER POPKT
[26. Discussion/Action to consider approval of change order POPKT03565 for blanket PO #00530 to Southern Health Partners for an additional $94,073.95. ]
ZERO THREE FIVE SIX FIVE FOUR BLANKET ORDER PO NUMBER ZERO ZERO FIVE THREE ZERO TWO SEVEN HEALTHPARTNERS FOR AN ADDITIONAL NINETY FOUR THOUSAND SEVENTY THREE DOLLARS AND NINETY FIVE CENTS. COMMISSIONERS, DO WE HAVE MOTION TO APPROVE? SO MOVED. WE HAVE MOTION.DO WE HAVE A SECOND? SECOND. WE HAVE A MOTION AND A SECOND.
AYE. OPPOSED, NONE. MOTION CARRIES.
ITEM 27 DISCUSSION ACTION TO CONSIDER APPROVAL TO PAY [INAUDIBLE] HEALTHPARTNERS ON THE
[27. Discussion/Action to consider approval to pay Southern Health Partners on the following overage invoices: 41609, 41364, 18559, 7600, and 7553 in the total amount of $134,434.40.]
FOLLOWING OVERAGE INVOICES FOR ONE SIX OH NINE FOUR ONE THREE SIX FOUR ONE EIGHT FIVE FIVE NINE SEVEN SIX ZERO ZERO SEVEN FIVE FIVE THREE.IN THE TOTAL AMOUNT OF ONE HUNDRED AND THIRTY FOUR THOUSAND DOLLARS.
ONE HUNDRED THIRTY FOUR THOUSAND FOUR HUNDRED THIRTY FOUR DOLLARS AND FORTY CENTS.
COMMISSIONERS? I'LL MAKE A MOTION TO APPROVE.
WE HAVE MOTION TO APPROVE ITEM 27, DO WE HAVE A SECOND? SECOND. WE HAVE A MOTION AND A SECOND.
MOTION CARRIES ITEM 28, DISCUSSION ACTION TO CONSIDER APPROVAL, A BUDGET BUDGET
[28. Discussion/Action to consider approval of Budget Amendment #72 for training needed for County Commissioners and County Judge. ]
AMENDMENT 72, FOR TRAINING NEEDED FOR COUNTY COMMISSIONERS.WE ARE GOING TO BE MOVING FOUR THOUSAND FIVE HUNDRED AND FORTY FIVE DOLLARS FROM CONTINGENCY ZERO ZERO ONE SIX FIVE ONE ZERO FOUR EIGHT SIX ZERO TO TRAINING ZERO ZERO ONE SIX FIVE SIX ZERO FOUR EIGHT ZERO ZERO.
[02:15:03]
COMMISSIONERS, DO WE HAVE A MOTION TO APPROVE? [INAUDIBLE]. WE HAVE A MOTION.WE HAVE A MOTION AND A SECOND.
MOTION CARRIES. ITEM 29 DISCUSSION ACTION TO CONSIDER APPROVAL OF AMENDMENT 73 FOR NON
[29. Discussion/Action to consider approval of Budget Amendment #73 for Non-Departmental Professional Services on Dewitt Poth & Son Invoice 647853-0 on Contracted IT Services. ]
DEPARTMENTAL PROFESSIONAL SERVICES ON THE WEB, INVOICE SIX FOUR SEVEN EIGHT FIVE THREE.THAT'S ZERO ON CONTRACTED IT SERVICES THAT COST ZERO.
THIRTY NINE THOUSAND TWO HUNDRED FORTY DOLLARS FROM CONTINGENCY ZERO ZERO ONE SIX FIVE ONE ZERO FOUR EIGHT SIX ZERO TWO PROFESSIONAL SERVICES ZERO ZERO ONE SIX FIVE ONE ZERO FOUR ONE ONE ZERO.
COMMISSIONERS, DO WE HAVE MOTION TO APPROVE? SO MOVED. WE HAVE A MOTION, DO WE HAVE A SECOND? I'LL SECOND. WE HAVE A MOTION AND A SECOND.
AYE. OPPOSED NONE. MOTION CARRIES.
ITEM THIRTY DISCUSSION ACTION TO CONSIDER APPROVAL OF MOVING ELECTIONS.
PART TIME CLERK POSITION TO FULL TIME POSITION COMMISSIONERS.
WE WE ARE JUST TO THE POINT WHERE WE'RE GOING TO I WOULD LIKE TO SEE US MAKE THIS MOVE.
YOU'LL SEE IN THE NEXT ITEM THAT WE'VE GOT THIS COVERED WITHIN THE BUDGET.
[30. Discussion/Action to consider approval of moving Elections Part Time Clerk Position to Full Time position. ]
AND IT'S JUST IT'S JUST KIND OF GOTTEN TO THE POINT WHERE WE'RE GOING TO NEED TO DO THIS AND THEN CARRY IT FORWARD IN THE NEXT BUDGET.WE HAVE A MOTION TO PROVE CONSIDERING APPROVAL WITHIN THE ELECTIONS, PART TIME CLERK POSITION, THE FULL TIME POSITION.
DO WE HAVE A SECOND? I'LL SECOND.
AYE. OPPOSED NONE. MOTION CARRIES.
ITEM 31 DISCUSSION ACTION TO CONSIDER APPROVAL OF BUDGET AMENDMENT
[31. Discussion/Action to consider approval of Budget Amendment #74 to consist of moving Part-Time Position to a Full-Time Position, FirstNet Hotspots, and other Budget line items.]
74 TO CONSIST OF MOVING PART TIME POSITIONS AND FULL TIME POSITION.FIRST THING THAT HOT SPOTS AND EVERY BUDGET LINE ITEMS YOU CAN SEE COMMISSIONERS THAT WE ARE GOING TO MOVE ELEVEN THOUSAND THIRTY FIVE DOLLARS FROM ZERO ZERO ONE SIX FIVE FIVE SIX FIVE FIVE ZERO ONE ONE ZERO PART TIME OFFICE HELP ZERO ZERO ONE SIX FIVE FIVE ZERO FIVE THREE ONE ZERO SIX HUNDRED FORTY DOLLARS TO ZERO ZERO ONE SIX FIVE FIVE ZERO ONE FOUR ZERO. CLERICAL AND ASSISTANTS IN THE AMOUNT OF FOUR THOUSAND SEVEN HUNDRED SEVENTY ONE DOLLARS THREE THOUSAND EIGHT HUNDRED EIGHTY SIX DOLLARS TO ZERO ZERO ONE SIX FIVE FIVE ZERO ONE TWO FOUR FIVE.
TEMPORARY ELECTION POLL WORKERS NINE HUNDRED FIFTY SEVEN DOLLARS ZERO ZERO ONE SIX FIVE FIVE ZERO TWO OH THREE ZERO RETIREMENT.
NINETEEN FIFTY SEVEN NINETEEN HUNDRED AND TWENTY ONE DOLLARS ZERO ZERO ONE SIX FIVE FIVE ZERO THREE ONE ZERO.
TEMPORARY ELECTION WORKERS NON PAYROLL AND SIX HUNDRED FORTY DOLLARS ZERO ZERO ONE SIX FIVE FIVE ZERO FOUR FOUR TWO ZERO TELEPHONE SIX HUNDRED FORTY DOLLARS.
PLEASE DON'T MAKE ME READ IT AGAIN.
DO I HAVE A MOTION TO APPROVE ITEM THIRTY ONE? SO MOVED. WE HAVE A MOTION.
SECOND. WE HAVE A MOTION AND A SECOND.
AYE. OPPOSED NONE. MOTION CARRIES.
ITEM THIRTY TWO DISCUSSION ACTION TO CONSIDER APPROVAL OF THE BUDGET AMENDMENT, 75 FOR
[32. Discussion/Action to consider approval of Budget Amendment #75 for Constable Precinct 3 for needed funding to meet River Patrol MOU. ]
COP PRECINCT THREE FOUR NEEDED FUNDING TO MEET RIVER PATROL MOU.TWO HUNDRED DOLLARS FROM ZERO ZERO ONE FOUR THREE TWO THREE THREE ONE ONE ZERO THREE HUNDRED TEN DOLLARS FROM ZERO ZERO ONE FOUR THREE TWO THREE FOUR EIGHT ONE ZERO.
TRAINING ELEVEN THOUSAND FIVE HUNDRED DOLLARS FROM ZERO ZERO ONE FOUR THREE TWO THREE FOUR EIGHT NINE OH. TOBACCO GRANT EXPANDS TO ZERO ZERO ONE FOUR THREE TWO THREE FOUR TO SIX OH TRANSPORTATION AND AMOUNT OF SIXTY SEVEN HUNDRED DOLLARS AND FIVE THOUSAND THREE HUNDRED TEN DOLLARS TO ZERO ZERO ONE FOUR THREE TWO THREE FOUR OR FIVE ONE OH REPAIRS AND MAINTENANCE. COMMISSIONERS, DO I HAVE A MOTION TO APPROVE.
DO WE HAVE A SECOND? I'LL SECOND.
WE HAVE A MOTION AND A SECOND.
ITEM THIRTY THREE DISCUSSION ACTION TO RATIFY THE EMERGENCY MANUAL CHECK REQUEST FOR
[33. Discussion/Action to ratify emergency manual check request for $19,624.20 (split 4 ways evenly between 010-2000-4071, 010-2000-4072, 010-2000-4073, 010-2000-4074) to be paid to Langford Community Management for administrative services on the GLO infrastructure grant.]
NINETEEN THOUSAND SIX HUNDRED TWENTY FOUR DOLLARS AND TWENTY CENTS.SPLIT FOUR WAYS EVENLY BETWEEN ZERO ZERO ONE TWO ZERO ZERO ZERO FOUR ZERO SEVEN ONE ZERO
[02:20:05]
ZERO ONE TWO ZERO ZERO FOUR ZERO SEVEN TWO ZERO ZERO ONE TWO ZERO ZERO ZERO FOUR ZERO SEVEN THREE AND ZERO ONE ZERO ZERO ONE ZERO ONE ZERO ZERO ONE ZERO TWO THOUSAND FOUR HUNDRED FOUR TO BE PAID TO LANGFORD COMMUNITY MANAGEMENT FOR ADMINISTRATIVE SERVICES ON GLO INFRASTRUCTURE GRANTS.THANK YOU, JUDGE. YES, AND SO THE REASON WHY INVOICE NUMBER FORTY SEVEN THIRTY HAD TO BE PAID LIKE THIS IMMEDIATELY IS BECAUSE OUR GRANT CONTRACT WITH THE GLO STATES THAT AFTER WE RECEIVE PAYMENT FROM THE GLO WE HAVE TO TURN AROUND AND PAY OUR VENDORS WITHIN FIVE DAYS. SO WE COULDN'T DO THAT FOLLOWING OUR NORMAL ACCOUNTS PAYABLE PROCEDURE.
SO WE WENT THE EMERGENCY CHECK REQUEST ROUTE AND THEN WE GOT IT SIGNED BY JUDGE HAYDEN, COMMISSIONER WESTMORELAND AND COMMISSIONER SHELTON.
SO WE'RE LOOKING FOR RATIFYING THE VOTE.
DO WE HAVE MOTION TO RATIFY THIS MANUAL CHECK REQUEST? SO MOVED. WE HAVE A MOTION.
WE HAVE A MOTION AND A SECOND.
MOTION CARRIES. AND THE ONE WE'VE ALL BEEN WAITING FOR, ITEM THIRTY EIGHT.
DO WE HAVE A MOTION TO ADJOURN? SO MOVED. WE HAVE MOTION TO ADJOURN.
DO WE HAVE A SECOND. WE HAVE A MOTION AND A SECOND.
AYE. OPPOSED, NONE. MOTION CARRIES.
WE'LL TAKE A FIVE MINUTE BREAK AND THEN WE'LL COME BACK AND BEGIN OUR WORKSHOP.
WE'LL RECESS FROM REGULAR COMMISSIONERS COURT AT 11:27.
* This transcript was compiled from uncorrected Closed Captioning.