Jul 13, 2021 Commissioners Court

OK, WE'RE GOING TO GO TO THE NEXT PRESENTATION IS CALDWELL COUNTY SPECIFIC INCENTIVE DISCUSSION. AND IT'S ACTUALLY CURETON.

MORNING. MORNING.

I HAVE A PAPER HERE AND ASKED IF YOU GUYS WANT ANY OF.

IT'S GOING TO BE GOING ALSO TO EACH OF THEIR MONITORS AS WELL.

ALL RIGHT, SO ASHLEY GERRITSEN, YOUR WELLNESS CONSULTANT WITH THE TEXAS ASSOCIATION OF COUNTIES, I'VE BEEN HERE BEFORE.

IT'S BEEN A LONG TIME, BUT JUST WANT TO KIND OF GO OVER JUST KIND OF BRIEFLY GIVE YOU GUYS AN UPDATE AS FAR AS FOR EVERYONE TO KNOW WHAT HEALTHY COUNTY IS AS FAR AS THE WELLNESS PROGRAM THAT IS TIED TO YOUR MEDICAL BENEFITS.

AND THIS IS JUST ESSENTIALLY WHAT WE ARE AND WHAT WE'RE TRYING TO DO.

SO WITHIN THESE THREE POINTS, WE DO LOOK AT OURSELVES AS A THREE WAY PARTNERSHIP BETWEEN THE POOL AND THE RESOURCES THAT WE PROVIDE THE COUNTY AND THEN ALSO WITH THE EMPLOYEES AND THEN WITH THE STRATEGIES THAT WE DO HAVE.

IT IS BASED OFF OF THREE POINTS AS WELL.

SO JUST TRYING TO KEEP IT SIMPLE.

SO ONE THING THAT WE'RE GOING TO TALK ABOUT THIS MORNING IS SPECIFICALLY THE COUNTY SPECIFIC INCENTIVE.

AND THIS IS ONE STRATEGY THAT WE DO HAVE AVAILABLE.

SO THIS YEAR, YOU GUYS DID INDICATE THAT YOU WERE INTERESTED IN WANTING TO IMPLEMENT A COUNTY SPECIFIC INCENTIVE.

I WAS TIED TO MEDICAL BENEFITS.

AND SO I JUST WANTED TO GIVE YOU GUYS SOME INFORMATION AND THEN GIVE YOU SOME DETAILS THAT WE WOULD NEED TO TALK ABOUT AND FURTHER MAKE.

SO THAT WAY WE CAN IMPLEMENT THIS IF YOU ALL WANT TO DO SO BY OCTOBER 1ST, WHICH IS WHEN YOUR PLAN RENEWS. OR WE CAN LOOK AT A LATER DATE OF JANUARY 1ST.

WE HAVE SOME GROUPS THAT DO THAT AS WELL.

SO AS I JUST INDICATED ON THIS SLIDE, THIS IS A LONG TERM STRATEGY.

AND THAT'S KIND OF THE BIGGEST THING THAT I WANT EVERYBODY TO UNDERSTAND, THAT THIS ISN'T NECESSARILY A QUICK FIX.

YOU GUYS HAVE DONE GREAT OVER THE YEARS WITH IMPROVING YOUR CLAIMS, GETTING BETTER BENEFITS TO EMPLOYEES.

THAT'S SOMETHING THAT WE HAVE BEEN WORKING TOGETHER.

AND SO I DO APPRECIATE THAT WORK THAT YOU GUYS HAVE BEEN PUTTING INTO AS WELL.

AND THIS IS JUST ONE ADDITIONAL ASPECT THAT YOU CAN DO.

SO THE BIGGEST THING THAT I LIKE TO INCLUDE, ESPECIALLY WHEN WE TALK ABOUT THE LONG TERM STRATEGY, IS SUPPORTING THAT POSITIVE CULTURE OF HEALTH IN THE COUNTY AND FOR EMPLOYEES.

AND SO OVERALL, THAT'S WHAT'S GOING TO MAKE THIS SUCCESSFUL.

EVERYTHING THAT YOU HAVE BEEN DOING IN ORDER TO CONTINUE TO IMPROVE OVER THE YEARS, WE'RE GOING TO HAVE TO CONTINUE TO PLACE THINGS THAT ARE GOING TO SUPPORT THAT POSITIVE CULTURE OF HEALTH. THEY'RE ALSO WANTING TO REDUCE THE COST ASSOCIATED TO PREVENTABLE DISEASES.

SO EVERY YEAR WE COME OUT, HAVE A MID-YEAR REVIEW WITH YOU GUYS, GIVE YOU AN UPDATE OF WHERE YOU STAND, WHERE OUR CLAIMS COSTS ARE, ALL THAT JAZZ.

SO MAKING SURE THAT WE'RE CONTINUING TO SEE A REDUCTION IN THOSE COSTS AND WHAT PROGRAMS AND ALSO WHAT EMPLOYEES CAN DO AS WELL TO HELP MAINTAIN.

AND YOU GUYS HAVE SOME GREAT SUCCESS STORIES HERE.

WE JUST FEATURED ONE OF YOUR EMPLOYEES LETTING RAMIREZ AS WELL.

SHE WAS INCLUDED IN OUR HEALTHY FIGHT ABOUT SOME OF THE THINGS THAT SHE WAS DOING IN HER PERSONAL LIFE. SO DEFINITELY CHECK THAT OUT IF YOU HAVEN'T ALREADY.

AND THEN ALSO REDUCING THAT HEALTH CARE COSTS.

AND SO THE LAST TWO POINTS ON HERE, OF COURSE, JUST TIE BACK INTO THAT LONG TERM STRATEGY. SO WE WANT TO MAKE SURE THAT WE ARE GOING TO IMPROVE THOSE BENEFITS FOR EMPLOYEES. I KNOW THAT'S A GOAL THAT YOU WILL HAVE.

YOU HAVE TAKEN STEPS TO DO THAT THUS FAR.

AND SO WHAT CAN WE DO TO CONTINUE TO DO THAT MOVING FORWARD? AND I PUT THIS SLIDE IN HERE, THE NEXT TWO SLIDES, ACTUALLY, JUST TO KIND OF GIVE THE FOUNDATION ONCE AGAIN OF WHY WE'RE DOING WHAT WE'RE DOING.

SO REALLY STARTING AT THE BOTTOM OF THE STAIRS.

SO IF WE'RE NOT NECESSARILY MANAGING OUR HEALTH AND WE'RE NOT MAKING POSITIVE LIFESTYLE CHOICES, WHICH I ALWAYS SAY IT'S BABY STEPS IS ONE DECISION AT A TIME.

SO I'M NOT OUT HERE SAYING EVERYBODY NEEDS TO BE A MARATHON RUNNER BECAUSE IF I START RUNNING, I BETTER RUN WITH ME BECAUSE I KNOW SOMEBODY IS COMING BACK.

BUT IT'S JUST TRYING TO MAKE THOSE SMALL STEPS, THOSE SMALL CHOICES AND BEING MINDFUL ABOUT THE DECISIONS THAT WE MAKE WHEN WE'RE NOT NECESSARILY DOING THAT FOR A LONG PERIOD OF TIME. THEN WE START TO SEE WHERE WE'RE GOING TO BE CLIMBING UP THE STAIRS.

AND YOU ALL HAVE BEEN THERE BEFORE.

WE HAVE SEEN THAT IMPACT WHERE YOU HAD TO INCREASE DEDUCTIBLES, YOU HAD TO INCREASE DEDUCTIBLES ON OUR X.

AND SO NOW WE'RE ABLE TO MAKE THOSE CHANGES BECAUSE WE'RE STARTING TO WALK SOME THINGS BACK. AND SO THAT'S JUST ESSENTIALLY WHAT WE WANT TO DO.

AND I ALWAYS TIE IN THIS HERE JUST BECAUSE ONCE AGAIN, THIS IS OUR FOUNDATION, SO WHY WE'RE DOING WHAT WE'RE DOING.

AND SO WHEN WE'RE LOOKING AT CHRONIC DISEASES AND WE'RE LOOKING AT CHRONIC CONDITIONS AND WE'RE LOOKING AT THOSE TOP HEALTH CARE CLAIMS, THESE THINGS THAT ARE LISTED AROUND THE OUTSIDE ARE WHAT START MAKING THESE WHEELS TURN HERE.

AND SO IF WE CAN START TO IMPACT THESE AREAS, THEN WE'RE GOING TO POSITIVELY TURN AND

[01:20:06]

REVERSE THE TURNS OF THOSE WHEELS.

SO JUST WANTED TO GIVE A DEMONSTRATION OF THAT REALLY QUICK BEFORE I KIND OF GET INTO THE DETAILS. SO THINGS THAT WE NEED TO CONSIDER WHEN YOU ARE WANTING TO IMPLEMENT A COUNTY SPECIFIC INCENTIVE OR CSI, AS WE CALL IT, FOR SHORT ONE, IS MAKING SURE THAT WE IDENTIFY WHAT THE ACTIVITY IS.

SO WHAT ARE THE ACTIONS THAT EMPLOYERS CAN DO TO PARTICIPATE IN.

A COUNTY SPECIFIC INCENTIVE.

MY RECOMMENDATION IS ALWAYS TO START OFF WITH ONE OR TWO ACTIVITIES, AND I HAVE THREE DIFFERENT OPTIONS THAT WE HAVE LISTED HERE, BUT I REALLY RECOMMEND STARTING OFF WITH ONE, HONESTLY, AND THAT IS THAT ANNUAL EXAM THAT'S GOING TO GIVE US THE BASELINE OF BEING ABLE TO MAKE SURE THAT WE AS AS A HUMAN, AS EMPLOYEES, KIND OF KNOW WHERE WE STAND WITH OUR HEALTH STATUS. THERE ARE SO MANY OF THOSE PREVENTABLE DISEASES THAT OUR SILENT KILLER IS UNFORTUNATELY NOT TRYING TO BE MORBID, BUT IT'S THE REALITY OF THINGS.

SO WHEN WE'RE NOT MONITORING THOSE THINGS, WHEN WE'RE NOT GOING IN TO HAVE AN ANNUAL EXAM, MAKING SURE THAT OUR NUMBERS ARE CORRECT, THEN THAT'S WHERE WE CAN GO BACK TO THOSE STAIRS AND START CLIMBING THOSE AGAIN ON AN INDIVIDUAL LEVEL.

THE OTHER THING THAT WE NEED TO DETERMINE IS THE ARNON PERIOD.

SO YOU CAN ALIGN THOSE THINGS WITH YOUR ANNIVERSARY DATE OF OCTOBER 1ST.

BUT JUST OUTLINING, WHEN CAN EMPLOYEES PARTICIPATE AND COMPLETE THOSE ACTIVITIES AND THEN THAT TIES INTO THE REWARD PERIOD AND THE REWARD.

SO IF YOU COMPLETE YOUR ACTIVITIES, FOR EXAMPLE, HERE OCTOBER 1ST THROUGH JULY 31ST OF NEXT YEAR, THEN THE REWARD PERIOD KIND OF GOES ALONGSIDE WITH THAT.

AND SO THEN THE REWARD IS THE YEAR AFTERWARDS THAT YOU DO RECEIVE THAT.

SO MAKING SURE WE OUTLINE THAT THE OTHER PART, WHICH IS WHAT EMPLOYERS WILL WANT TO KNOW IS WHAT AM I GOING TO GET? OK, SO WHAT IS THAT REWARD? AND I HAVE A COUPLE OF EXAMPLES LISTED HERE THAT A COUPLE OTHER GROUPS ARE ALREADY IMPLEMENTING. YOU CAN DO THAT CONTRIBUTION DIFFERENTIAL.

YOU CAN ALSO PROVIDE ADDITIONAL PTO AS A REWARD AS WELL, AND THEN ANY TYPE OF PRIZE DRAWING FOR A GIFT CARD.

SO THOSE ARE THE TOP THREE REWARDS THAT ARE AVAILABLE FOR EMPLOYEES TO RECEIVE.

AND THE OTHER THING THAT I ADD IN HERE IS JUST THE VERIFICATION.

SO HOW DO WE KNOW THAT EMPLOYEES HAVE COMPLETED THESE ACTIVITIES? SO I'VE LISTED THE THREE DIFFERENT OPTIONS THAT YOU CAN HAVE.

SO WE DO UTILIZE THE BLUE CROSS BLUE SHIELD CLAIMS, ESPECIALLY TIED TO THAT ANNUAL EXAM.

SO WHEN EMPLOYEES GO GET AN ANNUAL EXAM, WE WILL GET THAT CLAIM OF KNOWING THAT THEY COMPLETED AN ANNUAL EXAM.

WE DON'T GET ANY OF THEIR INFORMATION.

WE DON'T KNOW THEIR BLOOD PRESSURE GLUCOSE ANY OF THAT.

WE JUST KNOW THAT THEY WENT TO THE DOCTOR.

WE CAN UTILIZE THAT TO THEN SAY, OK, THIS EMPLOYEE GOES AHEAD AND THEY CAN GET THEIR REWARD. THEY'RE ELIGIBLE TO RECEIVE THAT REWARD.

WE UTILIZE THE SONIC BOOM PORTAL, WHICH IS OUR PHYSICAL ACTIVITY PORTAL, BUT WE ALSO TRACK THESE IS ON THERE AS WELL.

SO EMPLOYEES THEN CAN GO ON TO THEIR PORTAL AND SEE THAT I ACTUALLY COMPLETED THIS ACTIVITY AS WELL.

SO THAT'S SOMETHING THAT THEY CAN DO.

THEY CAN ALSO DO A VIRTUAL VERIFICATION FORM.

SO, FOR EXAMPLE, IF AN EMPLOYEE IS BEING MANAGED FOR HIGH BLOOD PRESSURE, THEY GO TO THEIR DOCTOR FOR THEIR HIGH BLOOD PRESSURE, THEIR SIX MONTH OR A YEAR VISIT WITH THEIR DOCTOR.

THAT SPECIFIC CLAIM ISN'T GOING TO NECESSARILY GET TO ME BECAUSE THE DOCTOR IS GOING TO CODE THAT AS MANAGING HIGH BLOOD PRESSURE.

SO WITHIN THAT EMPLOYEE CAN ACTUALLY GO INTO THE SONIC BOOM PORTAL TYPE IN THEIR DOCTOR'S NAME, THE DATE THAT THEY WENT.

AND THEN WE WILL THEN GET THAT CLAIM.

WE WILL SCOUR THE CLAIMS AND GET THAT.

SO THEN THAT WAY, THAT'S AN ADDITIONAL STEP THAT WE WILL DO ON OUR END.

BUT YOU ALSO CAN DO A PAPER VERIFICATION FORM, AND THAT'S SOMETHING THAT WOULD BE MANAGED BY THE COUNTY AS WELL.

SO THOSE ARE THE OPTIONS.

AS FAR AS THE VERIFICATION THAT I KNOW, I KIND OF SPED THROUGH THOSE DIFFERENT POINTS.

ARE THERE ANY QUESTIONS ABOUT ANY OF THOSE COMPONENTS BEFORE I MOVE FORWARD? ALL RIGHT, SO INTO THE OPTIONS, SO AS I MENTIONED, I ALWAYS SAY STARTING OFF WITH ONE OR TWO ACTIVITIES, I PERSONALLY ALWAYS SAY DO THE ANNUAL EXAM FIRST IF YOU'RE GOING TO IMPLEMENT IT, STARTING OFF WITH JUST THAT ONE ACTIVITY.

LIKE I SAID, THAT GIVES YOU THAT BASELINE.

SO THIS KIND OF JUST BREAKS UP THOSE DIFFERENT COMPONENTS THAT WE TALKED ABOUT.

SO THE ACTIVITY OF GETTING AN ANNUAL EXAM, WELL, WOMAN EXAM AND THEN ALSO HAVING OUTLINING WHERE THAT EARNING PERIOD IS.

SO I'M USING THE OCTOBER 1ST THROUGH JULY 31ST TIME PERIOD.

THE REWARD PERIOD IS PROCESSED AFTER THAT SO THAT FOLLOWING YEAR EMPLOYEES WILL THEN RECEIVE THEIR REWARD.

[01:25:01]

AND FOR THIS ONE, WHAT I DID IS A LOT OF COUNTIES DO IMPLEMENT THAT.

IF THEY'RE GOING TO GIVE A PTO DAY OR PTO TIME, THAT IT DOES HAVE TO BE UTILIZED WITHIN A CALENDAR YEAR.

AND THEY SPECIFY THAT SPECIFIC DATE THAT THAT PTO DAY HAS TO BE USED.

SO THAT WAY IT'S NOT CARRYING OVER.

YOU DON'T HAVE TO WORRY ABOUT THAT BUDGETING ASPECT AS WELL.

AND THEN, OF COURSE, JUST AGAIN, LISTING THOSE THREE DIFFERENT ACTIVITIES AS WELL.

THE SECOND OPTION IS, AGAIN, YOU HAVE THE ANNUAL EXAM, BUT THEN YOU CAN ALSO ADD THE PHYSICAL ACTIVITY COMPONENT WITH THIS ONE.

WE DO OFFER EMPLOYEES A SUBSIDY TO GET A WEARABLE FITNESS DEVICE THAT WOULD BE NO COST TO THEM. SO THEY WOULD USE THAT TO THEN TRACK THEIR PHYSICAL ACTIVITY ON THE SONIC BOOM PORTAL. AND WHAT I HAVE OUTLINED HERE IS JUST THE DAYS THAT THEY WOULD NEED TO COMPLETE.

SO 108 DAYS OF 5000 STEPS OR 45 MINUTES, AND THAT'S OUT OF THAT 10 MONTH PERIOD.

SO, OF COURSE, THERE'S WIGGLE ROOM.

I LIKE TO SAY GRACE DAYS OR LAZY DAYS, HOWEVER YOU WANT TO TAKE THAT.

AND THEN ALSO ONCE AGAIN OUTLINING THOSE OTHER THREE COMPONENTS, YOU CAN BREAK UP THE REWARD PERIOD FOR EACH OF THOSE ACTIVITIES AND YOU CAN ALSO BREAK UP THE REWARD IF YOU WANT TO CHANGE THAT AS WELL.

BUT MANY GROUPS LUMP THOSE TOGETHER AS THE SAME REWARD PERIOD, SAME REWARD FOR THOSE TWO ACTIVITIES. THE LAST OPTION IS TO INCLUDE TOBACCO CESSATION OR CERTIFICATION.

SO EMPLOYEES WHO CERTIFY AS A TOBACCO USER, THEY WOULD BE ABLE TO COMPLETE THE TOBACCO CESSATION PROGRAM IN ORDER TO RECEIVE THE REWARD.

SO IT'S NOT ANYTHING OF IF YOU ARE A TOBACCO USER, THEN YOU ARE AUTOMATICALLY YOU ARE INELIGIBLE FOR THE REWARD THAT'S AGAINST THE LAW.

WE DON'T DO THAT.

SO THEY DO HAVE TO IF THEY WANT TO RECEIVE THE REWARD, THEY HAVE THE OPTION TO COMPLETE THAT CESSATION PROGRAM.

AND SO SAME PREMISE THERE WITH OUTLINING THE OTHER COMPONENTS FOR AXI AND FOR THE LAST COUPLE OF THINGS, I DO WANT TO MENTION SOME THINGS THAT YOU GUYS DO WANT TO CONSIDER.

ONE IS THAT THERE IS NO COST TO THE COUNTY OR COUNTY EMPLOYEES TO PARTICIPATE IN THIS.

AND I DO SAY THE EXCEPTION IS IF THEY WANT A FANCIER FITNESS DEVICE, THEN THEY CAN USE THE THIRTY DOLLARS SUBSIDY THAT WE PROVIDE AND THEN THEY CAN PAY THE DIFFERENCE FOR THAT.

BUT IF THEY WANT TO GIVE THE ONE THAT IS COVERED, WHICH THERE'S A TYPO UP THERE, BUT THEY ALSO HAVE THE DEVICE THAT IS COVERED AT 100 PERCENT.

AND THEN IF YOU DO WANT TO IMPLEMENT THE INCENTIVE, THERE IS NO COST WITH DOING THAT.

WE DO ALL OF THE TRACKING ON OUR SIDE OUTSIDE OF THAT PAPER VERIFICATION FORM AS WELL.

AND THEN THE BIGGEST THING HERE IS THAT A CSI PROGRAM IS VOLUNTARY.

WE CANNOT MANDATE THAT EMPLOYEES PARTICIPATE IN A COUNTY SPECIFIC INCENTIVE IN ORDER TO RETAIN THEIR MEDICAL BENEFITS OR ANYTHING LIKE THAT.

IT IS COMPLETELY VOLUNTARY.

AND SO THAT'S THE BIGGEST THING TO MAKE SURE THAT I DO NOT GET IN AN ORANGE JUMPSUIT.

I DON'T WANT TO DO THAT.

ALL RIGHT. ALL RIGHT.

SO THAT'S KIND OF THE BIGGEST THINGS THAT I'VE WANTED TO OUTLINE FOR YOU GUYS IN JUST THE NEXT STEPS.

SO IF YOU DO WANT TO MOVE FORWARD WITH IMPLEMENTING A COUNTY SPECIFIC INCENTIVE, OF COURSE, WE NEED TO OUTLINE WHAT THOSE ACTIVITIES ARE THAT IN PERIOD, WHAT THE REWARD IS AND WHEN EMPLOYEES WILL RECEIVE THAT REWARD.

ONE THING THAT WE ALSO DO IS ONCE WE HAVE THOSE THINGS OUTLINED AS WE PROVIDE A BROCHURE THAT WE CAN PROVIDE TO ALL EMPLOYEES, AND IT'S ALSO INCLUDED IN THE RESOURCE GUIDE BOOKLET THAT OUTLINES YOUR MEDICAL BENEFITS, YOUR DENTAL VISION, ALL OF THOSE THINGS AS WELL. AND THEN, OF COURSE, WE'LL JUST SET UP GETTING THE INCENTIVE BEING TRACKED ON SONIC BOOM AS WELL. SO THOSE ARE JUST THE NEXT THREE STEPS, AS I MENTIONED, IF YOU GUYS WANT TO CONTINUE TO MOVE FORWARD WITH IMPLEMENTING A COUNTY SPECIFIC INCENTIVE.

OK, ANY QUESTIONS, DISCUSSION? NO, MA'AM. ALL RIGHT, WELL, MY CONTACT INFORMATION IS THERE.

THAT IS MY CELL PHONE NUMBER.

THAT IS THE BEST WAY TO GET IN TOUCH WITH ME BECAUSE I LIVE IN MY CAR NOW THAT WE ARE BACK ON THE ROAD. BUT THANK YOU GUYS, AND I WILL SEE YOU ALL SOON.

ALL RIGHT, COMMISSIONERS, I'M GOING TO DO A RECESS FOR ABOUT FIVE MINUTES.

WE'LL COME BACK AT TEN.

10:35. YES.

SURE. FOR YOU ALL KNOW WHO DON'T KNOW, OUR COORDINATOR IS FOR CALDWELL COUNTY FOR THE WELLNESS PROGRAM, IS CRISTIANO RONALDO, AND SHE'S BEEN TO SEVERAL PRESENTATIONS AND STUFF AND IT'S WELL SCHOOLED ON IT.

I'M HERE TO ASSIST HER, BUT I LIKE TO STAY OUT OF HER WAY AS MUCH AS POSSIBLE AND LET HER

[01:30:03]

GO. BUT WE ARE GOING TO TRY TO FORM A COMMITTEE, IF WE CAN, THROUGHOUT THE COUNTY WITH MEMBERS FROM EACH DEPARTMENT.

AND I KNOW YOUR DEPARTMENT HEADS HAVE SOMEBODY.

IT'S A RAH-RAH PERSON IN YOUR DEPARTMENT AND THEY'D BE A GOOD ONE TO PUT ON THE COMMITTEE. THERE ARE SOME DEPARTMENTS ALREADY HAVE INDIVIDUALS THAT ARE ACTIVE IN THIS PROGRAM ALREADY, SO THEY'D BE GOOD FOR THIS COMMITTEE.

BUT LET'S TRY DEPARTMENT HANDS, THOSE THAT ARE HERE AND THOSE THAT ARE WATCHING, LET'S TRY TO GET THIS GOING AND SPEAK UP ABOUT IT AND GET IT GOING WITHIN THE COUNTY BECAUSE IT'S GOING TO PAY OFF IN THE LONG RUN, NOT ONLY BY THE HEALTH OF OUR EMPLOYEES AND THE BETTERMENT OF EACH INDIVIDUAL, BUT IT'LL HELP WITH OUR INSURANCE PROGRAM IN THE FUTURE.

THANK YOU. OK, SO NOW WE'RE GOING TO RECESS AT 10:31 WILL BE BACK AT 10:36.

ALL RIGHT, FOLKS, WE'RE GOING TO GO AHEAD AND GET STARTED AGAIN.

WE GOT A LONG WAY TO GO AND WE HAVE DONE OUR PRESENTATIONS.

SO WE'RE GOING TO MOVE TO DISCUSSION ACTION ITEM 11 REGARDING THE BURN BAN.

[11. Discussion/Action regarding the burn ban.]

HECTOR? BET YOU THOUGHT WE'D NEVER GET.

GOOD MORNING, JUDGE AND COMMISSIONERS, STAFF AND GUESTS.

JUST GIVE YOU A QUICK LITTLE FIRE REPORT.

WE HAD A COUPLE OF FIRES DURING THE YOU KNOW, THE WELL, THE BURN BAN WAS OFF MOSTLY ALL OF THOSE WERE RELATED TO BALING HAY.

SO I WILL PUT IT OUT TO ALL THE FARMERS, DO A PROPER MAINTENANCE CHECK OF YOUR EQUIPMENT, MAKE SURE YOUR BEARINGS ARE GREASED SO THEY DON'T CAUSE A FIRE OUT THERE.

SO WE HAD A COUPLE OF THOSE.

CURRENTLY, RIGHT NOW ARE KBDI, OUR MINIMUM IS 33, MAX IS 307 AVERAGES 152 FOR A CHANGE OF 14. WE'VE GOT RAIN PREDICTED THROUGHOUT THE WEEK FROM 10 PERCENT TO 20 PERCENT UP UNTIL SUNDAY. SO I'M RECOMMENDING THAT THE BURN BAN STAY OFF ANOTHER TWO WEEKS.

I'LL MAKE THE MOTION TO LEAVE THE BURN BAN OFF FOR TWO WEEKS.

OK, WE HAVE A MOTION, DO WE HAVE A SECOND? SECOND. MOTION AND A SECOND.

ALL IN FAVOR, SAY AYE. AYE.

THAT WAS NINE, MOTION CARRIES.

ITEM 12, DISCUSSION ACTION TO CONSIDER PROCLAMATION RECOGNIZING THE 25TH ANNIVERSARY OF

[12. Discussion/Action to consider Proclamation recognizing the 25th anniversary of the Edwards Aquifer Authority.]

THE EDWARDS AQUIFER AUTHORITY.

GOOD MORNING, COMMISSIONERS. GOOD MORNING, JUDGE.

MY NAME IS APRIL MYERS.

I'M THE DEPARTMENT INTERN FOR THE COMMUNICATIONS AND DEVELOPMENT DEPARTMENT AT THE EDWARDS AQUIFER AUTHORITY, AND WE ARE REQUESTING A PROCLAMATION IN RECOGNITION OF OUR 25TH ANNIVERSARY.

OK, WOULD YOU LIKE TO READ THE PROCLAMATION? DO YOU HAVE A COPY OR WOULD YOU LIKE US TO READ IT? I DO NOT HAVE A COPY.

WE DID SEND THAT IN AND IT WAS KIND OF I'LL BE HAPPY TO READ IT.

PROCLAMATION OF THE CALDWELL COUNTY COMMISSIONERS COURT.

WHEREAS EDWARDS AQUIFER IS THE PRIMARY SOURCE OF WATER FOR DRINKING AND OTHER PURPOSES, INCLUDING AGRICULTURAL, MUNICIPAL AND INDUSTRIAL, FOR OVER TWO MILLION PEOPLE THROUGHOUT THE EIGHT COUNTY REGION OF SOUTH CENTRAL TEXAS, INCLUDING CALDWELL COUNTY.

AND WHEREAS EDWARD'S AQUIFER AUTHORITY WAS CREATED BY THE TEXAS LEGISLATURE THROUGH ITS ENABLING STATUTE, THE EAA ACT AND THE REGIONAL GROUNDWATER MANAGEMENT AGENCY, WITH THE MISSION TO MANAGE, ENHANCE AND PROTECT THE EDWARDS AQUIFER SYSTEM.

WHEREAS BY VIRTUE OF ITS CREATION, THE EAA SUPPLEMENTED THE FORMER EDWARDS UNDERGROUND WATER DISTRICT, EUWB, AND BEGAN OPERATIONS IN JUNE 28TH OF 1996 AS A GROUNDWATER CONSERVATION DISTRICT UNLIKE ANY OTHER IN THE STATE OF TEXAS.

AND WHEREAS OVER THE PAST TWENTY FIVE YEARS, THE EAA HAS HELPED ACHIEVE UNPRECEDENTED CERTAINTY IN THE PROTECTION AND PRESERVATION OF THE EDWARDS AQUIFER THROUGH A COMBINATION OF EFFECTIVE REGULATION, SCIENCE BASED PROGRAMING AND THE PROMOTION OF CONSERVATION PRACTICES. AND WHEREAS THE EAA SEEKS TO BUILD UPON THE SUCCESS OF ITS FIRST QUARTER CENTURY OF SERVICE THROUGH THE IMPLEMENTATION OF THE NEXT GENERATION OF ITS MISSION, WHICH IS AIMED AT FURTHER BUILDING EXPERIENCE IN THE SUSTAINABILITY, RELIANCE AND RELIABILITY OF THE EDWARDS AQUIFER FOR ALL THE USERS AND USERS FOR GENERATIONS TO COME.

AND WHEREAS THE EAA IS NEXT GENERATION, EFFORTS INCLUDE THE ESTABLISHMENT AND OPERATION OF A FIELD RESEARCH PARK AND EDUCATION OUTREACH CENTER TO FURTHER BUILD UNDERSTANDING OF THE EDWARDS AQUIFER AND TECHNIQUES AND PRACTICES TO PROTECT AND WHERE POSSIBLE, TO ENHANCE THE QUALITY, QUANTITY AND QUALITY OF WATER WITH THE UNIT.

AND NOW, THEREFORE, ON THIS DAY, OF COURSE, WE'RE GOING TO GO WITH THE THIS 28TH DAY IN JUNE. WE'RE GOING TO GO WITH TODAY'S DATE, WHICH IS 13TH DAY OF JULY 2021.

[01:35:02]

CALDWELL COUNTY RECOGNIZES THE 25TH YEAR OF OPERATION OF THE EDWARDS AQUIFER AUTHORITY AND LOOKS TO LOOK FORWARD TO THE NEXT TWENTY FIVE YEARS OF OPERATION WAS SUSTAINED AND POSITIVE IMPACT ON THE COMMUNITY.

SIGNED THIS 13TH DAY, JULY 2021.

OK, ALL RIGHT.

THANK YOU, COMMISSIONERS.

I HAVE A MOTION TO FURTHER TO CONSIDER THE PROCLAMATION? I'LL SECOND. WE HAVE IN MOTION THE SECOND.

ALL IN FAVOR SAY AYE. AYE.

OPPOSE? THAT MOTION CARRIES.

THANK YOU VERY MUCH. UM, MY NAME IS SARAH VALDEZ, I'M THE [INAUDIBLE] EDUCATOR FOR THE EDWARDS AQUIFER AUTHORITY AND ON BEHALF OF THE EDWARDS AQUIFER AUTHORITY AND OUR BOARD AND OUR GENERAL MANAGER, ROLAND REES, WE WANT TO THANK YOU.

OK, ITEM 13, DISCUSSION ACTION TO CONSIDER PROCLAMATION DESIGNATING JULY 30TH AS NATIONAL

[13. Discussion/Action to consider Proclamation designating July 30th as National Hot Air Balloon Memorial Day. ]

HOT AIR BALLOON MEMORIAL DAY.

AND I THINK SHERIFF LANE IS HERE TO READ THAT PROCLAMATION.

GOOD MORNING. GOOD MORNING.

AS MANY OF YOU ALL KNOW, THE 30TH WILL BE FIVE YEARS SINCE THE BALLOON ACCIDENT THAT WAS THE SECOND LARGEST IN THE WORLD.

I BELIEVE IT WAS THE LARGEST BALLOON ACCIDENT IN THE UNITED STATES.

THIS PROCLAMATION, WHEREAS THE JULY 30, 2016, 15 PASSENGERS AND THE PILOT OF A COMMERCIAL HOT AIR BALLOON TOOK OFF FOR WHAT THEY THOUGHT WOULD BE A GREAT ADVENTURE.

BUT THEIR EXCURSION RESULTED IN THE WORST HOT AIR BALLOON AVIATION ACCIDENT IN AMERICAN HISTORY, CLAIMING THE LIVES OF ALL ABOARD.

WHEREAS THE FEDERAL AVIATION ADMINISTRATION IS IN THE PROCESS OF REEVALUATING AND UPDATING REGULATIONS IN RESPONSE TO THIS TRAGEDY.

AND WHEREAS CALDWELL COUNTY HEREBY MAKES THIS PROCLAMATION TO HONOR THE MEMORY OF THE 16 INDIVIDUALS LOST IN THE INCIDENT, AS WELL AS THEIR FAMILY MEMBERS AND FRIENDS WHO LOST LOVED ONES AND ARE FOREVER CHANGED.

NOW, THEREFORE, THE CALDWELL COUNTY COMMISSIONERS COURT DOES HEREBY RECOGNIZE AND DECLARE JULY 30TH IS NATIONAL HOT AIR BALLOON MEMORIAL DAY AND CALDWELL COUNTY AND URGES THE APPROPRIATE RECOGNITION WHERE OF.

COMMISSIONERS, DO WE HAVE A MOTION.

SO MOVED. MOTION AND A SECOND? A MOTION, AND A SECOND.

ALL IN FAVOR, SAY AYE. AYE. OPPOSED? MOTION CARRIES, THANK YOU.

THANK YOU. THANK YOU.

THANK YOU FOR THE FAMILIES BECAUSE THEY KNEW THAT WE WERE GOING TO DO THAT TODAY.

OK, THANK YOU VERY MUCH.

OK, COMMISSIONERS, WE'VE DONE ITEM 14.

ITEM 15, DISCUSSION ACTION TO CONSIDER RESOLUTION 34-2021, STOPPING CASH HANDLING POLICY

[15. Discussion/Action to consider Resolution 34-2021, adopting a Cash Handling Policy for Caldwell County.]

FOR CALDWELL COUNTY.

I KNOW THERE HAVE BEEN A COUPLE OF QUESTIONS THE LAST COUPLE OF DAYS ABOUT THIS.

JJ, CAN YOU KIND OF GO OVER WHERE WE ARE? AND AND JUST BRIEFLY, JUDGE, COMMISSIONERS, I HAVE BEEN ABLE TO REVIEW A COUPLE OF DIFFERENT DRAFTS OF THIS CASH POLICY THAT HAVE BEEN GOING AROUND AT THE REQUEST OF THE AUDITOR'S OFFICE.

I'VE SPOKEN WITH SEVERAL DEPARTMENT HEADS AND OFFICIALS THROUGHOUT THE COUNTY TO TRY TO CRAFT, ALONG WITH THE AUDITOR'S OFFICE, A CASH POLICY THAT WILL COVER THE COUNTY'S NEEDS.

BASED ON THOSE DISCUSSIONS AND KIND OF NEGOTIATIONS GOING BACK AND FORTH TO CRAFT IT, I THINK THAT IT IS IN A FORM THAT IS GOING TO BE LARGELY ACCEPTABLE BY MOST OF THE DEPARTMENTS AND THE PEOPLE THAT I'VE SPOKEN TO WITHIN THE COUNTY TO CONSTRUCT THIS.

I KNOW THAT TRYING TO GO THROUGH AND ADDRESS ALL THE CONCERNS OF EVERYBODY HAS BEEN AN UNDERTAKING. BUT AS I SAID, I THINK THAT EVERYBODY SEEMS TO BE ON THE SAME PAGE, MORE OR LESS, ABOUT THE CONTENT OF THE CASH POLICY AND LOOKING FORWARD TO IMPLEMENTING IT AND FOLLOWING IT GOING FORWARD TO KIND OF MODERNIZE SOME PRACTICES OF THE COUNTY GOING FORWARD. THAT'S THE BULK OF WHAT I THINK I AM PREPARED TO SAY ABOUT IT.

I KNOW THAT, AS I MENTIONED, GOING THROUGH WITH ALL THE DIFFERENT OFFICIALS AND DEPARTMENT HEADS, JUST TRYING TO MAKE SURE THAT EVERYBODY KIND OF UNDERSTANDS WHAT'S GOING ON, WHAT'S GOING TO BE REQUIRED REGARDING CASH HANDLING, MOVING FORWARD WITH EACH INDIVIDUAL DEPARTMENT.

AND AGAIN, I BELIEVE THAT IT'S IN A FORM THAT'S MORE OR LESS READY TO BE ADOPTED BARRING ANY SUBSEQUENT DISCUSSION OR ANYTHING THAT'S GOING TO HAPPEN HERE TODAY.

I KNOW THERE WAS ONE QUESTION PRESENTED TO ME, AND I FEEL I'D BE REMISS IF I DIDN'T BRING

[01:40:01]

IT UP ABOUT THE HOW LONG EACH DEPARTMENT HAS TO BRING IT IN.

RIGHT. SO ONE PROVISION OF THE POLICY IS ON PAGE FOUR UNDER THE HEADING SCHEDULING OF DEPARTMENTS TO THE TREASURER'S OFFICE.

IT SPECIFICALLY CITES TWO TEXAS LOCAL GOVERNMENT CODE SECTION 113.022, WHICH GOVERNS WHEN DEPOSITS NEED TO BE MADE.

THE POLICY LARGELY TRACKS THE EXISTING LANGUAGE OF THE STATUTE.

IT SPECIFICALLY SAYS THE COUNTY OFFICER OR OTHER PERSON WHO RECEIVES MONEY SHALL DEPOSIT THE MONEY WITH THE COUNTY TREASURER ON OR BEFORE THE NEXT REGULAR BUSINESS DAY.

BUT IF THE DEADLINE CAN'T BE MET, THEN THE DEPOSIT CAN BE MADE HONORED BEFORE THE FIFTH BUSINESS DAY AFTER IT'S RECEIVED.

AND THE POLICY IS OPEN ENDED BECAUSE THE COMMISSIONER'S COURT HAS THE ABILITY TO EXPAND THAT PERIOD UP TO 15 DAYS.

AND THAT'S FROM THE SAME GOVERNMENT CODE STATUTE, LOCAL GOVERNMENT CODE STATUTE.

AS IT STANDS NOW, I DON'T BELIEVE THAT YOU AS A COMMISSIONER'S COURT HAVE MADE AN EXTENSION OF THAT TIME.

SO WITHOUT ANY FURTHER ACTION FROM YOU TO EXTEND THAT WINDOW, DEPOSITS ARE GOING TO BE REQUIRED TO BE MADE UNDER THE POLICY AND UNDER THE STATUTE WITHIN FIVE BUSINESS DAYS.

SO THAT COULD BE SOMETHING THAT THE COURT MAY CONSIDER TO EXTEND OR MAY LEAVE AS IS, DEPENDING ON HOW YOU WANT TO HANDLE THAT, PROBABLY IN THE INTEREST OF THOROUGHNESS, MAY NEED TO HAVE A SEPARATE AGENDA ITEM ON AN UPCOMING COMMISSIONERS COURT TO ACTUALLY SET THAT EXTENSION. BUT THAT DEPENDS ON HOW YOU WANT TO HANDLE IT AS A BODY.

OK, ANYBODY OR STAFF THAT WANTS TO SPEAK ABOUT THIS BEFORE WE MOVE FORWARD? COMMISSIONERS, ANY QUESTIONS? I WOULD THINK THE ONLY TIME WE WOULD PROBABLY WANT TO MAKE AN EXTENSION OF THAT IS IF WE'RE IN A DISASTER LIKE WE WERE IN FEBRUARY, YOU KNOW, WHERE WE'RE NOT FUNCTIONING ON THAT. I MEAN, THAT'S AN OK AN EXTENSION OF THAT TIME WOULD JUST CREATE A DEADLINE.

OF COURSE, THE DEPOSITS COULD BE MADE AT ANY TIME WITHIN THE EXTENSION PERIOD THAT YOU DO CREATE IF YOU DO DECIDE TO CREATE ONE.

OK. ALL RIGHT. I'M SORRY.

I JUST WANTED TO SAY RIGHT NOW I'M TAKING THE DEPOSITS EVERY TWO WEEKS.

I'M THAT KIND OF WORKS BEST FOR ME.

AND I THINK THE DISTRICT CLERK IS ALSO DOING THAT.

AND BECAUSE THERE ARE CERTAIN TIMES WHEN EITHER, YOU KNOW, THE TREASURER, THEY'RE NOT IN THEIR OFFICE OR I'M OUT OR I CAN'T HAVE ANYBODY GO OVER THERE OR THEY'RE OUT, IT JUST WORKS BETTER. YOU KNOW, IF WE HAVE LIKE YOU SAID, WE CAN DO IT WITHIN THOSE 15 DAYS.

WE MAY DO IT SOMETIMES EVERY WEEK OR SOMETHING LIKE THAT.

BUT I WOULD LIKE TO HAVE THAT EXTENSION, YOU KNOW, TO 15 DAYS JUST TO COVER US, YOU KNOW, IN CASE SOMETHING COMES UP OR WE'RE OUT OF THE OFFICE OR AT A CONFERENCE OR SOMETHING LIKE THAT. THAT'S JUST HOW I FEEL.

IF YOU WANT TO COME UP TO THE FRONT.

WELL, SHE'S COMING UP. JJ, IS THAT 15 BUSINESS DAYS OR 15 CALENDAR DAYS? I HAPPEN TO HAVE THE GOVERNMENT CODE OPEN.

I'M NOT SURE IF IT WILL STAY JUST 15 DAYS.

PART OF THE MAIN REASON IS THAT WE'VE BEEN WORKING SO HARD ON THIS POLICY IS BECAUSE IT WAS BROUGHT UP IN OUR LAST EXTERNAL AUDIT.

AND BY STATUTE, IT REALLY DOES SAY THEY NEED TO BE DONE WITHIN ONE TO TWO DAYS AFTER THE TRANSACTION HAS BEEN DONE.

WE UNDERSTAND THAT THAT'S GOING TO BE KIND OF HARD TO DO FOR SOME OF OUR OFFICES.

THAT'S WHY WE SAID, OK, WE WANT HIM AT LEAST ONCE A WEEK.

NOW THAT WE HAVE THIS POLICY ENFORCED, I CAN ACTUALLY START GETTING SOME OF OUR OFFICES TO DO A REMOTE DEPOSIT TO WHERE ALL THEY HAVE TO DO IS BRING THEIR PAPERWORK OVER LIKE ONCE OR TWICE A MONTH SO THEY CAN KEY IT IN.

BUT RIGHT NOW, IT'S A CASE OF EVERYBODY HAS TO BRING THEIR MONEY OVER AND OVER TIME.

IT'S JUST LIKE, OK, WELL, WE'LL JUST DO IT ONCE A MONTH AND STUFF LIKE THAT.

WE REALLY WOULD LIKE TO NOT EXTEND UP TO THE FIFTEEN DAYS UNLESS IT'S LIKE, OK, WE HAD THE SNOW DAYS OR, YOU KNOW, SOMETIMES DURING THE HOLIDAYS, BUT ON A REGULAR BASIS, BECAUSE THE SOONER WE CAN GET THE MONEY INTO OUR BANK, THE MORE REVENUE WE WILL HAVE TO SHOW. RATHER THAN HAVING MONEY SIT IN THESE INDIVIDUAL OFFICES, WHICH IS ONE OF THE REASONS WE REALLY WERE TRYING TO GET THIS SET UP TO WHERE WE COULD ACTUALLY GET THESE DEPOSITS DONE ON A MORE REGULAR BASIS.

OK, COMMISSIONERS, ANY QUESTIONS? JUST WITH THE DIRECT DEPOSIT HELP YOU A LOT IN YOUR OFFICES, LIKE IN THE COUNTY CLERK, AND DISTRICT CLERK OFFICES? WELL, THE MAIN ONES THAT ARE GOING TO BE THE FOUR JPS WILL BE DOING THE REMOTE DEPOSIT AND THEN THE CLERK'S OFFICE BECAUSE THEY NO LONGER HANDLE CASH.

SO THAT'S ANOTHER REASON IS THAT WE GET THE THE CASH AND NOW THE COUNTY CLERK'S OFFICE

[01:45:02]

AND SOME OF OUR OTHER REMOTE OFFICES DO GET CASH IN.

BUT SLOWLY BUT SURELY, A LOT OF THAT IS DISCONTINUING AND GOING STRAIGHT TO CREDIT CARDS, MONEY ORDERS AND IN SOME CASES, PERSONAL CHECKS.

NOW, THE TAX OFFICE, THEY'LL ALWAYS HAVE TO TAKE CASH.

AND I ALSO WANTED TO ADD THAT IT IS ACTUALLY MENTIONED IN OUR MONITORS TO MAKE WEEKLY DEPOSITS AT THE MINIMUM.

OK, JUST BRIEFLY TO ANSWER, COMMISSIONER SHELTON, YOUR QUESTION DIRECTLY.

THE STATUTE DOES NOT SAY WHETHER IT'S 15 BUSINESS DAYS.

SO I WOULD PRESUME IT'S GOING TO BE 15 CALENDAR DAYS FROM WHEN THE DEPOSIT WHEN THE MONEY'S RECEIVED. YEAH, OK.

JUANITA, DID YOU WANT TO COME UP AND SAY SOMETHING? OK. AND PUTTING THAT 15 DAYS IN POLICY THAT REALLY WOULD SAVE US, THAT PROTECTS US, IT DOESN'T STATE THAT WE'RE GOING TO DO IT EVERY 15 DAYS. I KNOW THE IRS OFFICE IS WANTING TO GO WEEKLY, AND THAT'S SOMETHING THAT, YOU KNOW, MOST DEPARTMENT HEADS ARE IN AGREEANCE WITH.

BUT THE 15 DAYS WILL SAVE US INSTEAD OF HAVING TO COME, IF ONE OF US HAS A SEMINAR OR ANYTHING WE HAVE TO GO TO.

IT JUST PROTECTS US FROM HAVING TO TRY AND GET ON THE AGENDA TO ASK YOU FOR THE 15 DAYS EVERY SO OFTEN MONTHLY WITH ALL THE DEPARTMENT HEADS, IT MAY END UP BEING MONTHLY.

SO JUST PUTTING THAT IN PLACE JUST SAVES A LOT OF TIME.

IT'S NOT STATING THAT WE'RE GOING TO GO 15 DAYS AND THAT WE'VE REALLY WORKED TOGETHER ON A LOT OF ISSUES AND THEN AGREEANCE WITH MOST OF IT.

AND I JUST I WOULD JUST JUDGE COMMISSIONERS.

ONE THING YOU'VE MENTIONED, COMMISSIONER SHELTON, IS THAT, YOU KNOW, INSTANCES OF MAYBE INCLEMENT WEATHER DISASTERS OR SOMETHING LIKE THAT, THE ABILITY TO EXTEND IS THERE WITH THERE MAY BE DIFFICULTY ACTUALLY IN A SITUATION LIKE THAT, CONVENING A MEETING AT ALL TO CREATE AN EXTENSION.

SO THAT'S JUST ANOTHER CONSIDERATION.

IS THERE, I'M JUST TRYING TO THINK, IS THERE A POSSIBILITY IN THE IN THE LANGUAGE OF THE POLICY TO SAY TO ALLOW IT TO BE AFTER A WEEK UNDER CERTAIN EXTENUATING CIRCUMSTANCES AND BE SPECIFIC WITH THAT ABOUT WHAT WOULD BE ALLOWABLE OR WHAT WOULDN'T BE ALLOWABLE? SO, JUDGE, TO ANSWER YOUR QUESTION SPECIFICALLY THE WAY THAT THE POLICY IS WRITTEN, IT SAYS DEPOSITS NEED TO BE MADE THE NEXT DAY, IF NOT POSSIBLE, IT WOULD BE THE FIFTH DAY OR ON WITHIN THE TIME PERIOD THAT IS SET BY THE COMMISSIONERS COURT.

SO DEPENDING THE COMMISSIONERS COURT HAS THE AUTHORITY TO EXTEND THAT UP TO 15 DAYS AND THE POLICY IS WRITTEN IN SUCH A WAY TO AUTOMATICALLY INCORPORATE WHATEVER EXTENSION YOU DECIDE TO CREATE WILL JUST BECOME PART OF THE POLICY BASED ON THE OPEN ENDED WAY THAT IT'S WRITTEN. SO I GUESS SO.

I'M TRYING TO THINK ABOUT THIS, THOUGH.

WE GOT LET'S JUST SAY I THINK WHAT THE WHAT THE DISTRICT COURT, THE COUNTY CLERK ARE WORRIED ABOUT IS THEY DON'T WANT TO GET A FINDING BECAUSE THEY WERE GIVEN A SEMINAR AND WEREN'T ABLE TO GET IT IN ON THE FIFTH DAY.

THEY'RE WORRIED ABOUT HAVING A FINDING.

AND IF WE DON'T HAVE COMMISSIONERS COURT, YOU KNOW, DURING THAT TIME, SO THEN YOU WOULD MISS THAT OPPORTUNITY AND YOU'LL LINE UP WITH THE FINDING BECAUSE YOU CAN GET IT IN ON THE FIFTH DAY. SO I THINK THAT'S WHAT WE'RE TRYING TO BE AVOIDED SO I JUST DON'T KNOW IF THERE'S SOME MECHANISM WE CAN USE FOR THE EXTENSION TO BE A LITTLE MORE SPECIFIC ABOUT WHAT WOULD WARRANT THAT EXTENSION.

THERE'S NO PROCEDURE IN THE GOVERNMENT CODE OR LOCAL GOVERNMENT CODE, SPECIFICALLY IN SECTION 113 THAT DICTATES EVEN THE PROCEDURE TO CREATE THIS EXTENSION.

IT JUST AUTHORIZES THE COMMISSIONERS COURT TO DO SO, DOESN'T NECESSARILY OUTLINE THAT IT NEEDS TO BE IN A PARTICULAR FORM OR HAVE ANY KIND OF CONDITIONS OR BE LIMITED IN ANY WAY.

SO ABSENT SOME KIND OF DIRECTION OR LIMITATION ON WHAT YOU CAN DO, MY INITIAL INTERPRETATION WOULD BE THAT YOU'RE AUTHORIZED TO EXTEND IT UP TO A CERTAIN TIME AND PERHAPS MAY BE ABLE TO IMPOSE CERTAIN CONDITIONS.

OR ANOTHER ALTERNATIVE WOULD BE TO CREATE AN EXTENSION, BUT THEN LIMIT IT IN THE POLICY ITSELF TO CERTAIN CIRCUMSTANCES.

WELL, I HAVE SAT HERE AND REREAD THE STATUTE AGAIN, AND AND IT DOES SAY IF THEY CAN'T MEET TO DEPOSIT ON THE NEXT BUSINESS DAY, THEN ON OR BEFORE THE FIFTH BUSINESS, THEY SO THAT MEANS IF A WEEKEND FALLS IN THERE, YOU KNOW THAT.

RIGHT, I THINK WHAT THEY'RE WORRIED ABOUT IS THEY DON'T MAKE THE FIFTH DAY THEN THEY GET A FINE BECAUSE WE DON'T NEED THE EXTENSION.

AND IT'S KIND OF ONEROUS TO COME IN AND ASK FOR AN EXTENSION EVERY TIME.

IN FACT, IMPOSSIBLE, PROBABLY BECAUSE WE ALL MEET EVERY FIVE BUSINESS DAYS.

SO I'M NOT QUITE SURE, YOU KNOW, HOW YOU DO THAT.

ARE WE, I GUESS MY QUESTION IS, ARE WE ALLOWED TO GO IN HERE AND SAY UNDER CERTAIN

[01:50:01]

CIRCUMSTANCES, THE COURT WOULD GRANT AN EXTENSION AND PUT IT IN THE POLICY FOR THE PURPOSE OF GOING FORWARD? THAT'S I KNOW.

I KNOW I'M BEATING THIS HORSE AND I CAN TELL.

WE'RE GETTING INTO SPECULATIVE TERRITORY, JUDGE.

I'M JUST THINKING OUT LOUD ABOUT THE BEST WAY TO STRUCTURE SOMETHING THAT YOU'RE TALKING ABOUT. IT MAY BE THAT THE COMMISSIONERS COURT ITSELF HAS AUTHORIZED AN EXTENSION, BUT THERE ARE STILL UNDER THE POLICY REQUIREMENTS THAT DEPOSITS BE MADE.

WHOEVER'S GOT THEIR PHONES GOING COULD YOU PLEASE SILENCE IT? SHE IS SITTING THERE TELLING US TO REPEATEDLY INTERJECT THAT THIS WAS IN OUR MANAGEMENT LETTER THAT WE STARTED GIVING.

CAN YOU COME UP HERE, JAN? I USUALLY DO THAT.

I KNOW, BUT THEY CAN'T HEAR YOU ON SWAGIT, SO.

OK, SORRY ABOUT THAT.

BASICALLY, THIS IS SOMETHING THAT'S COMING FROM BARBARA BECAUSE SHE IS NOT IN THE OFFICE THIS WEEK. BUT IT'S BEEN, IT WAS MENTIONED IN OUR MANAGEMENT LETTER THAT WE DIDN'T HAVE THE POLICY AND THAT HAVING A WEEKLY DEPOSITS WAS FINANCIALLY RESPONSIBLE.

PLUS IT ALSO IT HELPS AVOID PRODUCTIVITY OR ANY OTHER TYPE.

YES, THERE MIGHT BE KIND OF A HOLIDAY OR, YOU KNOW, SNOW DAY.

YEAH, IT MIGHT BE THE SIXTH DAY THAT IT COULD BE DONE.

BUT WE REALLY WANTED TO GET AWAY FROM OFFICES TURNING THINGS IN TWICE A MONTH BECAUSE THEN THAT DOES. SO WE REALLY WOULD LIKE TO PUSH TO MAKE SURE THAT IT IS DONE WITHIN A WEEK. I UNDERSTAND THAT AND I DON'T THINK ANYBODY'S DEBATING THAT.

YES. I JUST I WANT TO MAKE SURE THAT.

WE'RE JUST SAYING IT'S KIND OF ONEROUS TO EXPECT THEM TO COME IN THE COMMISSIONERS COURT EVERY TIME THERE'S AN EXTENUATING CIRCUMSTANCES.

SO I'M TRYING TO FIND A SOLUTION.

WELL, PART OF THE ORIGINAL POLICY THAT WAS ORIGINALLY PUT OUT, IT WAS THAT THESE CHANGES COULD BE MADE INTO THE AUDITORS OFFICE, WHICH WOULDN'T REQUIRE HAVING TO MEET EVERY TWO WEEKS FOR THESE TYPE OF EXCEPTIONS.

THEY COULD BE CALLED ON SAYING, YOU KNOW, I HAVE TO HAVE MY OFFICE STAFF IS OUT WITH THE FLU. IT'S GOING TO TAKE ME ANOTHER THREE OR FOUR ANOTHER WEEK BEFORE I CAN GET THERE.

AND WE SAY, OK, FINE, THANKS FOR LETTING US KNOW.

BUT NOW, BECAUSE EVERYTHING HAS TO GO THROUGH COMMISSIONERS COURT, IT DOES PUT A BIGGER AND LONGER STRAIN TO MAKE SOME OF THESE EXCEPTIONS.

OK. AND I APOLOGIZE FOR MY PHONE.

THAT'S OK. SO WHAT IF WE LOOK AT SOMETHING LIKE SEVEN BUSINESS DAYS? BECAUSE THAT GIVES YOU A WHOLE WEEK.

IF YOU ARE OUT OR AT A CONVENTION, IT GIVES YOU TWO ADDITIONAL BUSINESS DAYS TO BE IN ORDER TO DO THAT.

WOULD THAT BE A HELP? THAT WAY WE'RE NOT 14 DAYS, TWICE A MONTH THEN.

RIGHT, EXACTLY. WE BASICALLY WANT TO TRY TO GET THEM IN WITH IT.

AND LIKE I SAID, ACCORDING TO THE STATUTE ORIGINALLY, THAT BECAUSE OF THE FACT THAT THEY WOULD SAY, OK, IT'S OK BY FIVE DAYS AND YES, IT IS. BUT THEY REALLY WANT TO TRY TO KEEP, ESPECIALLY FROM OUR EXTERNAL AUDITORS, THAT WE WANT TO TRY TO GET THIS THE DEPOSITS IN WITHIN A WEEK.

YEAH, IT COULD BE THE SIXTH DAY TYPE OF DEAL.

BUT AND I HAD ACTUALLY, IN THE END, ONE OF THE DRAFTS THAT I DID, I'D ACTUALLY PUT A SCHEDULE IN THERE TO SEE IF WE COULD, YOU KNOW, MAYBE GET LIKE THIS OFFICE DO WITH A START DAY OF MONDAY AND CLOSING OUT ON THE FOLLOWING FRIDAY AND THAT TYPE OF SITUATION.

BUT THAT WAS TAKEN OUT BECAUSE FROM THE TREASURER'S OFFICE, THEY SAID EVERYBODY PRETTY MUCH HAS A PRETTY GOOD SCHEDULE, THAT THEY BRING THEIR STUFF IN.

SO, YOU KNOW, WE CAN KIND OF WORK ON THAT.

BUT IT WOULD BE IMPORTANT, ESPECIALLY WITH OUR EXTERNAL AUDITORS, THAT WE DO TRY TO GET WITHIN THAT FIVE DAY, SIX DAY DEPOSIT TIME PERIOD.

AND WE KNOW EVERYBODY GETS BUSY.

WE ALL KNOW THAT. SO WE WOULD JUST LIKE TO TRY TO KEEP FROM MINIMIZING ANY TIME OF PEOPLE SAYING, OH, WE NEED TO HAVE THE 15 DAYS, OK, WE KNOW OUR CONFERENCES COME UP, THINGS CAN BE PLANNED AHEAD.

OK, JUDGE COMMISSIONERS, MY CONCERN WITH THE APPROACH THAT JAN MENTIONED EARLIER WITH CLEARING EXTENSIONS OF TIME TO THE AUDITOR'S OFFICE, MY CONCERN WITH THAT WOULD BE THAT THE AUDIOTR'S OFFICE DOESN'T HAVE THE STATUTORY AUTHORITY TO GRANT TIME EXTENSIONS THE WAY THAT THE COMMISSIONER'S COURT DOES.

OK, THANK YOU. ALL RIGHT, JUANITA.

AND I THINK I CAN SPEAK WITH MOST DEPARTMENT HEADS.

WE DON'T HAVE AN ISSUE WITH DOING IT WEEKLY.

THIS WILL JUST PROTECT US.

IF SOMETHING HAPPENS AND WE NEED TO GO INTO SEVEN DAYS, WE DON'T HAVE TO COME AND ASK FOR

[01:55:05]

THE PERMISSION. THE BY STATUTE, THEY COULD COME UP AND THE AUDITORS OFFICE COULD TRY TO WRITE US UP FOR DOING IT THE SIXTH DAY OR THE SEVENTH DAY.

SO WE'RE NOT ASKING TO DO IT EVERY TWO WEEKS.

I MEAN, MOST ARE IN AGREEMENTS WITH DOING IT WEEKLY.

THIS WOULD JUST PROTECT US.

IF WE DO GO INTO SEVEN DAYS AND WE DO CALL AND ASK AND ARE JUST LET THEM KNOW, ADVISED THEM, YOU KNOW, WE HAVE A SEMINAR WE HAVE TO GO TO.

SO IT'LL BE ON THE 14TH.

AND THE TREASURER'S OFFICE IS REALLY GREAT AT WORKING WITH US AND SCHEDULING TIMES TO COME IN. SO IT'S NOT AN ISSUE WEEKLY, JUST THE COMMISSIONERS COURT GIVING THE AUTHORITY OF THE 15 UP TO THE 15 DAYS.

IT'S NOT SAYING WE HAVE TO DO IT EVERY 15 DAYS, BUT GIVING US UP TO 15 DAYS IS JUST A LINE OF PROTECTION.

THANK YOU. THANK YOU.

JUDGE, JUST TO BRIEFLY ADDRESS ONE OF THE ISSUES YOU WERE TALKING ABOUT EARLIER, PERHAPS CONDITIONAL EXTENSIONS, THINGS LIKE THAT, WHEN YOU START TO TALK ABOUT THINGS A LITTLE BIT MORE COMPLICATED, IT'S PROBABLY GOING TO INVOLVE GOING BACK AND REVISING THE POLICY ITSELF TO MAKE SURE THAT IT CONTAINS THE TERMS NECESSARY TO PROPERLY IMPLEMENT THE CONDITIONS THAT YOU MAY WANT TO IMPOSE.

SO THAT'S GOING TO REQUIRE IF YOU WERE TO GO THAT ROUTE, IT PROBABLY WOULD REQUIRE MAKING CHANGES TO THE POLICY THAT'S BEFORE THE COURT.

OK.

I GUESS I'M WONDERING IF WE CAN.

I'M JUST TRYING TO FIND A WAY THAT THE AUDITORS OFFICE CAN DO THEIR JOB, MEET THE BECAUSE WE DID GET A FINDING ON THIS IN THE LAST EXTERNAL AUDIT AND YET ALLOW UNDER CERTAIN CIRCUMSTANCES, AN EXTENSION TIME, THAT'S ALL I'M AFTER.

AND IF WE DON'T HAVE TO PASS THIS TODAY, I'M NOT SURE WHY WE CAN'T TRY TO GET A TABLE AND GET TO SOME KIND OF RESOLUTION ON THAT AND THEN BRING IT BACK.

YEAH, IT SEEMS THAT THEY'RE THERE.

IT SEEMS THAT THERE SHOULD BE A WAY TO FIND SOME SORT OF MIDDLE GROUND ON THIS.

WHAT I WOULD NOT BE IN FAVOR OF IS PASSING A DOCUMENT AND THEN, LIKE JJ SAID, HAVE TO AMEND IT TIME AFTER TIME AFTER TIME BECAUSE WE FIND THAT IT DOESN'T WORK OR ANYTHING OF THAT NATURE, THAT IS NOT A GOOD USE OF ANYONE'S TIME.

AND I'M GOING TO SAY THIS, AND I HOPE NOBODY TAKES IT PERSONALLY BECAUSE I THINK THAT OUR STAFF AND OUR ELECTED OFFICIALS WOULD NEVER DO THIS.

BUT IF YOU HAVE IT IN YOUR POLICY THAT YOU GOT 15 DAYS AND WE HAVE AN ELECTION AND WE GOT A NEW PERSON THAT SAYS RIGHT HERE IN THE POLICY, YOU CAN'T MAKE ME BRING IT IN EVERY WEEK. SO THAT'S THE FLIP SIDE OF THAT COIN.

THAT'S WHY I WOULD LIKE TO TAKE A LITTLE TIME TO TRY TO WORK THROUGH THAT SO THAT THEY'RE UNDER CIRCUMSTANCE, CERTAIN CIRCUMSTANCES AND, YOU KNOW, INCLEMENT WEATHER, NATURAL DISASTER, WHATEVER THAT MAY BE, IT CAN EXTEND THE 15 DAYS AUTOMATICALLY WITHOUT HAVING TO COME TO COURT.

AND THEN UNDER ANY OTHER NORMAL CIRCUMSTANCE, YOU NEED TO GET IT IN EVERY WEEK.

AND SO I'M WONDERING IF WE CAN'T POSSIBLY GET SOME LANGUAGE LIKE THAT IN THE POLICY AND THEN BRING IT BACK. I THINK THAT'S TOTALLY DOABLE.

JUDGE, IT WOULD PROBABLY JUST REQUIRE A REVISION OF THAT SPECIFIC PARAGRAPH TO IMPLEMENT WHATEVER'S DONE AS ADMINISTRATIVE MATTER.

IF THIS MATTER IF THIS ISSUE IS GOING TO COME UP AGAIN AT A SUBSEQUENT COMMISSIONER'S COURT MEETING, WE COULD COUPLE IT WITH ANOTHER AGENDA ITEM TO SEPARATELY CONSIDER WHETHER AN EXTENSION WOULD BE PRUDENT AT THAT TIME.

SO THEY COULD KIND OF COME THROUGH AS A PAIR.

SO WE COULD ENTERTAIN A MOTION TO TABLE NOW, DO THE LANGUAGE AND COME BACK? YES, SIR. OK, WE HAVE A MOTION.

DO WE HAVE A SECOND? SECOND, WE HAVE A MOTION A SECOND.

ALL IN FAVOR SAY I.

OPPOSED? THE MOTION CARRIES.

ITEM SIXTEEN DISCUSSION ACTION TO CONSIDER THE RESOLUTION 35-2021 AUTHORIZING THE

[16. Discussion/Action to consider Resolution 35-2021, authorizing the Elections Administrator to execute Elections Services Contract with the City of Mustang Ridge, TX. ]

ELECTIONS ADMINISTRATOR TO EXECUTE THE ELECTION SERVICES CONTRACT WITH THE CITY OF MUSTANG RIDGE.

KIMBER? GOOD MORNING.

THANK YOU. YES, WE HAD A REQUEST FROM MUSTANG RIDGE TO RUN THEIR ELECTION IN NOVEMBER.

THEY HAVE A WHOLE 77 VOTERS THAT ARE IN CALDWELL COUNTY.

SO I WOULD LIKE PERMISSION TO GO AHEAD AND SIGN THAT CONTRACT WITH MUSTANG RIDGE AND HAVE THE RESOLUTION FROM YOU.

I'M JUST AN FYI, YOU ARE NOT REQUIRED ACTUALLY BY THE LAW TO LOOK AT THOSE CONTRACTS THAT WE'RE DOING. BUT I FEEL LIKE THAT FOR TRANSPARENCY AND TO KEEP YOU GUYS UPDATED SO THAT THERE ARE NO SURPRISES.

YOU KNOW, WHERE THOSE CONTRACTS ARE GOING AND WHAT WE'RE DOING IN THE ELECTIONS OFFICE.

I APPRECIATE THAT VERY MUCH.

COMMISSIONERS, I'LL GO AHEAD AND READ THE RESOLUTION.

RESOLUTION 35-2021, RESOLUTION AND CALDWELL COUNTY COMMISSIONERS COURT, WHEREAS PURSUANT TO THE TEXAS ELECTION CODE, SUBCHAPTER D.

[02:00:03]

CALDWELL COUNTY ELECTIONS OFFICE IS AUTHORIZED THE CONTRACT WITH THE GOVERNING BODY OF A POLITICAL SUBDIVISION SITUATED WHOLLY OR PARTLY IN THE COUNTY TO PERFORM ELECTION SERVICES. AND WHEREAS CITY OF MUSTANG RIDGE, TEXAS, THE CITY HAS REQUESTED AN ELECTION SERVICES CONTRACT TO PERFORM DUTIES AND FUNCTIONS RELATED TO THE UPCOMING ELECTION, WHEREAS CALDWELL COUNTY ELECTIONS OFFICER AND THE CITY HAVE DETERMINED THAT IS IN THE PUBLIC INTEREST OF THE INHABITANTS OF THE CITY THAT A CONTRACT FOR ELECTION SERVICES BE MADE AND ENTERED INTO FOR THE PURPOSES OF HAVING THE COUNTY ELECTION OFFICER FURNISHED TO THE CITY CERTAIN SERVICES AND EQUIPMENT NEEDED FOR THE ELECTION.

NOW, THEREFORE, BE IT RESOLVED BY THE CALDWELL COUNTY COMMISSIONERS COURT THAT THE ELECTIONS ADMINISTRATOR IS HEREBY AUTHORIZED TO EXECUTE THE CONTRACT FOR ELECTION SERVICES BETWEEN CALDWELL COUNTY AND THE CITY OF MUSTANG RIDGE ORDERED THIS 13TH JULY 2021. JUDGE, COMMISSIONERS, I WANT TO POINT OUT I MADE A MISTAKE AND I BELIEVE THAT THE BACKUP CONTAINS A ELECTION SERVICES CONTRACT THAT'S NOT WITH THE CITY OF MUSTANG.

RIDGE IS ACTUALLY A DRAFT FOR MAXWELL, AND I GOT INCLUDED ON MY MISTAKE.

SO THAT'S MY APOLOGIES.

THE CONTRACT IT'S REFERRED TO IN THIS RESOLUTION IS JUST NOT INCLUDED IN THE BACK UP.

OK, THAT'S OK, IS IT? IT'S SUBSTANTIALLY SIMILAR IN MANY WAYS, BUT IT DOES VERY, VERY GOOD.

THAT'S MY MISTAKE, COMMISSIONERS, I'M SORRY.

COMMISSIONERS. ANY DISCUSSION OR OTHERWISE, I'D LOOK FOR A RESOLUTION, THE MOTION TO ADOPT RESOLUTION 35-2021.

SO MOVED. WE HAVE MOTION, DO WE HAVE A SECOND? SECOND. SO WE HAVE A MOTION AND A SECOND ALL IN FAVOR, SAY AYE.

AYE. OPPOSED , NONE.

MOTION CARRIES. THANK YOU.

THANK YOU. DISCUSSION ACTION TO CONSIDER A FUNDING REQUEST ON BEHALF OF MEALS ON WHEELS

[17. Discussion/Action to consider a funding request on behalf of Meals on Wheels Rural Capital Area and Combined Community Action for FY 2021-2022 Budget. ]

RURAL CAPITAL AREA AND COMBINED COMMUNITY ACTION FOR FY 2021-2022, [INAUDIBLE] DID I SAY YOUR LAST NAME, RIGHT? YES, YES.

LIKE A WALL IN A POLE.

HI. I WANT TO SAY THANK YOU FOR LETTING ME BE HERE TODAY AND FURTHER YOUR CONSIDERATION OF OUR REQUEST.

WE ARE REQUESTING EIGHT THOUSAND DOLLARS FROM THE COUNTY.

FISCAL YEAR 2020, WE SERVED OVER 50,000 MEALS TO OLDER ADULTS IN CALDWELL COUNTY.

THIS WAS AN INCREASE FROM FISCAL YEAR 2019, WHERE WE SERVED JUST UNDER TWENTY ONE THOUSAND. WE HAD A VERY SIGNIFICANT INCREASE DUE TO COVID.

WE ALSO TRANSITIONED FROM FIVE MEALS, FIVE HOT MEALS A WEEK TO OUR SENIORS TO STABLE MEALS AND FROZEN MEALS SO THAT THERE WAS A GREATER VARIETY AVAILABLE TO THE CLIENTS. ALSO MORE FOOD TO SUSTAIN THEM OVER OUR SITE.

MANAGERS TRANSITIONED INTO CONTACTING OUR SENIORS THREE TIMES A WEEK, MAKING SURE THAT THEY WERE OK, CHECKING IN ON THEM.

SO LIKE EVERYONE ELSE, HOW WE RAN THINGS AND MANAGE OUR NUTRITION PROGRAM DID CHANGE FOR 2020. A SECONDARY THING TO THIS IS THE COUNTY SUPPORT OF OUR PROGRAMS IS VERY VITAL TO THE TEXANS FEEDING TEXANS PROGRAM MONIES THAT WE GET FROM THE TEXAS DEPARTMENT OF AGRICULTURE. SO IT ALL KIND OF EVERYTHING KIND OF PLAYS INTO INTO GAINING MORE FUNDING, ALLOWING US TO SERVE MORE SENIORS THROUGHOUT THE COUNTY.

GOING FORWARD, WE'RE REALLY LOOKING AT RIGHT NOW FOR CALDWELL COUNTY, OUR BIGGEST CONSIDERATION IS SWITCHING TO SEVEN MEALS A WEEK INSTEAD OF FIVE MEALS, ALLOWING SENIORS TO HAVE MEALS OVER THE WEEKENDS.

I THINK THAT WHILE THINGS HAVE RELAXED AND CALM DOWN, A LOT OF PEOPLE STILL ARE ISOLATING AT HOME. A LOT OF FAMILY MEMBERS ARE NOT ABLE TO SUPPORT THEIR ELDERLY FAMILY THE WAY THAT THEY'D LIKE TO. SO WE'RE JUST HOPING THAT THIS COVERS A LITTLE BIT OF THAT GAP.

OK, COMMISSIONERS, ANY QUESTIONS? I SHOULD KNOW THIS NUMBER NO OFF THE TOP OF MY HEAD, BUT WHY DO WE HAVE IN OUR BUDGET? OUR NEXT BUDGET FOR THESE TYPE OF DONATIONS? 16, OK, EZZY DO YOU HAPPEN TO KNOW WHAT WE DID LAST YEAR? I BELIEVE WE DID EIGHT THOUSAND LAST YEAR.

AND WE DID. WE DID.

THIS ONE MAKES IT. AND I BELIEVE THAT THAT WAS AND THE COMMISSION DECIDED TO DO INCREASED WHAT WE WERE ASKING AT THE TIME, WHICH WE WERE VERY GRATEFUL FOR.

OK. COMMISSIONERS, ANY QUESTIONS?

[02:05:04]

HOW MANY MEALS ON WHEELS SITES DO YOU HAVE HERE IN CALDWELL COUNTY? CALDWELL COUNTY HAS FOUR SITES, WE ARE IN LOCKHART, LULING, MCMAHON AND PRAIRIE LEE.

I KNOW IT'S A GREAT SERVICE.

I KNOW MANY PEOPLE WHO BENEFIT FROM IT, ELDERLY PEOPLE WHO BENEFIT FROM IT.

I KNOW THE MCMAHON SIDE IS PROBABLY THE LARGEST SITE YOU HAVE AND IT GOES REAL WELL.

SO I'LL MAKE A MOTION THAT WE APPROVE THE FUNDING REQUEST FOR THE FISCAL YEAR 2021-2022 OF EIGHT THOUSAND DOLLARS. OK, WE HAVE A MOTION.

ALL IN FAVOR SAY AYE.

MOTION CARRIES.

THANK YOU. ITEM 18, DISCUSSION ACTION TO CONSIDER DONATION REQUESTS AND THE AMOUNT OF

[18. Discussion/Action to consider donation request in the amount of $3,000 from Capital Area Rural Transportation System (CARTS) for Fiscal Year 2022. ]

THREE THOUSAND DOLLARS FROM CAVALLERIA RURAL TRANSPORTATION SYSTEM CARTS FOR FISCAL YEAR 2022 AND NOT TO EXCEED THREE THOUSAND DOLLARS.

COMMISSIONERS? IS THIS OR IS THIS OUR TYPICAL AMOUNT FOR THIS? I DON'T KNOW. I THINK IT IS.

I THINK WE'VE DONE THREE THOUSAND FOR CARTS THE LAST SEVERAL YEARS.

YES. THAT'S OUR TYPICAL DONATION TO THEM WHEN THEY'RE JUST BUDGETING FOR IT FOR NEXT YEAR. RIGHT. DO WE HAVE A MOTION? I'LL MAKE A MOTION SO I'LL MAKE THE MOTION THAT WE APPROVE AND BUDGET FOR THE 2021-2022 YEAR, THREE THOUSAND DOLLARS TO CARTS.

THANK YOU, COMMISSIONER. DO WE HAVE A MOTION? DO WE HAVE A SECOND. SECOND.

WE HAVE MOTION AND A SECOND.

ALL IN FAVOR, SAY AYE. AYE.

OPPOSED, NONE. MOTION CARRIES.

ITEM 19 DISCUSSION ACTION TO CONSIDER APPROVAL BUDGET AMENDMENT 68 NEEDED TO COMPENSATE

[19. Discussion/Action to consider approval of Budget Amendment #68 needed to compensate Deputy Constable(s)' Precinct 2 due to exceeding their budget.]

DEPUTY CONSTABLES PRECINCT TWO FOR EXCEEDING THEIR BUDGET.

SO CONSTABLE'S OFFICE PRECINCT TWO WENT OVER THEIR BUDGET.

THEY'RE WANTING TO MOVE FOUR THOUSAND DOLLARS FROM MACHINERY AND EQUIPMENT TO DEPUTY CONSTABLES. SO THEY'RE MOVING FROM ZERO ZERO ONE FOUR THREE TWO TWO FIVE THREE ONE TO ZERO ZERO ONE FOUR THREE TWO ONE TWO THREE SIX.

IF THERE'S ANY QUESTIONS AND PAYING THEM NOW OR ENTERTAIN THE MOTION, I'LL MAKE A MOTION TEMPORARY BUDGET NUMBER SIXTY EIGHT.

OK, WE HAVE A MOTION.

WE HAVE A MOTION AND A SECOND. ALL IN FAVOR, SAY AYE.

MOTION CARRIES. ITEM 20 DISCUSSION ACTION TO CONSIDER APPROVAL OF BUDGET AMENDMENT.

[20. Discussion/Action to consider approval of Budget Amendment #69 request by Constable Precinct 1 needed for conducting operations due to the increase in fuel. ]

69 REQUEST BY CONSTABLES, PRECINCT ONE NEEDED FOR CONDUCTING OPERATIONS DUE TO INCREASE IN FUEL. THEY'RE GOING TO BE MOVING ONE THOUSAND FIVE HUNDRED DOLLARS FOR MACHINERY AND EQUIPMENT. ZERO ZERO ONE FOUR THREE TWO ONE FIVE THREE ONE TO TRANSPORTATION ZERO ZERO ONE FOUR THREE TWO ONE FOUR TO SIX OUT.

WE HAVE MOTION TO APPROVE AND MAKE A MOTION TO BUDGE.

AMENDMENT SIXTY NINE. WE HAVE MOTION.

OPPOSED, NONE. MOTION CARRIES.

ITEM 21, DISCUSSION ACTION TO CONSIDER APPROVAL OF THE BUDGET AMENDMENT.

[21. Discussion/Action to consider approval of Budget Amendment #70 for Building Maintenance needed to insure sufficient funds are available for ongoing projects and/or repairs in the various areas. ]

70 FOR BUILDING MAINTENANCE NEEDED TO ENSURE SUFFICIENT FUNDS ARE AVAILABLE FOR ONGOING PROJECTS AND OR REPAIRS IN VARIOUS AREAS.

AND THEY ARE MOVING SIXTEEN THOUSAND FIVE HUNDRED DOLLARS FROM CALDWELL COUNTY COUNTY COURTHOUSE ZERO ZERO ONE SIX FIVE TWO ZERO FIVE ONE TWO ZERO TO FIVE THOUSAND TO JUDICIAL CENTER ZERO ZERO ONE SIX FIVE TWO ZERO THREE FIVE FIVE ZERO.

TWO THOUSAND DOLLARS TO LW SCOTT ANNEX ZERO ZERO ONE SIX FIVE TWO ZERO THREE FIVE FOUR ZERO. ONE THOUSAND DOLLARS TO SLATER BUILDING ZERO ZERO ONE SIX FIVE TWO ZERO THREE FIVE SEVEN ZERO. EIGHT THOUSAND DOLLARS TO [INAUDIBLE] ANNEX ZERO ZERO ONE SIX FIVE TWO ZERO THREE FIVE ONE ZERO, AND FIVE HUNDRED DOLLARS TO UNIT ROAD MAINTENANCE BUILDING ZERO ZERO ONE SIX FIVE TWO ZERO THREE SIX THREE ZERO.

DO WE HAVE MOTION TO APPROVE BUDGET AMENDMENT 70? SO MOVED. WE HAVE A MOTION. DO WE HAVE A SECOND? I'LL SECOND. WE HAVE A MOTION AND A SECOND.

MOTION CARRIES. ITEM 22, DISCUSSION AND ACTION TO CONSIDER APPROVAL FOR REQUISITION ZERO

[02:10:02]

[22. Discussion/Action consider approval of for REQ01046 to be generated into a Purchase Order after Budget Amendment No. 70 Approval. ]

ONE ZERO FOUR SIX TO BE GENERATED IN THE PURCHASE ORDER AFTER BUDGET AMENDMENT NUMBER SEVENTY APPROVAL AND THE AMOUNT OF SEVENTEEN THOUSAND FIVE HUNDRED TWO DOLLARS AND TWENTY TWO CENTS.

COMMISSIONERS DO WE HAVE MOTION TO APPROVE REQUISITION ZERO ONE ZERO FOUR SIX? SO MOVED. WE HAVE A MOTION.

ALL IN FAVOR. SAY AYE.

MOTION CARRIES. ITEM 23 DISCUSSION ACTION TO CONSIDER APPROVAL TO PAY INVOICE NUMBER 349

[23. Discussion/Action to consider approval to pay invoice No. 349 to John Paul Silva in the amount of $17,502.22 for a Non-Compliant purchase made by Building Maintenance. ]

TO JOHN PAUL SILVA IN THE AMOUNT OF SEVENTEEN THOUSAND FIVE HUNDRED TWO DOLLARS AND TWENTY TWO CENTS FOR A NON-COMPLIANT PURCHASE MADE BY BUILDING MAINTENANCE.

SO THE, DANNY'S NOT HERE NONCOMPLIANCE WAS THAT THE P.O.

WASN'T GENERATED AHEAD OF TIME FOR THIS.

SO BUT THIS IS A MOTION TO APPROVE THE INVOICE PAYMENT.

DO WE HAVE A MOTION? SO MOVED.

WE HAVE A MOTION, DO WE HAVE A SECOND? SECOND. WE HAVE MOTION AND A SECOND.

MOTION CARRIES. ITEM 24 DISCUSSION ACTION TO CONSIDER APPROVAL OF BUDGET AMENDMENT 71 FOUR

[24. Discussion/Action to consider approval of Budget Amendment #71 for 4310 County Jail referencing PO REQ00701 Southern Health Partners, Inc. projecting costs through the end of FY 2021. ]

FOUR THREE ONE TO COUNTY JAIL REFERENCING PIAO REQUISITION ZERO ZERO SEVEN ZERO ONE SEVEN HEALTHPARTNERS IN PROJECTING COSTS THROUGH THE END OF FIVE TWENTY TWENTY ONE COMMISSIONERS. WE'VE HAD SOME PRETTY SIGNIFICANT OVERRUNS DUE TO SOME CASES THAT ARE GOING ON IN THE COUNTY.

SO WE'RE MOVING SEVENTY THOUSAND FROM [INAUDIBLE] ZERO ZERO ONE FOUR THREE ONE ZERO ONE ZERO FIVE TO REMOVE AND SIXTY THOUSAND FROM GROUP MEDICAL INSURANCE.

ZERO ZERO ONE FOUR THREE ONE ZERO TWO ZERO TWO ZERO.

WE'RE MOVING TWENTY THOUSAND FROM INMATE MEDICATIONS ZERO ZERO ONE FOUR THREE ONE TWO FOUR ONE TWO TWO.

AND WE'RE MOVING ONE HUNDRED FIFTY THOUSAND DOLLARS TO ZERO ZERO ONE FOUR THREE ONE ZERO FOUR ONE ONE TWO PROFESSIONAL SERVICES.

DO WE HAVE MOTION TO APPROVE? SO MOVED. WE HAVE A MOTION.

WE HAVE A MOTION AND A SECOND TO APPROVE A BUDGET AMENDMENT 71, ALL IN FAVOR, SAY AYE.

MOTION CARRIES, ITEM TWENTY FIVE.

DISCUSSION ACTION TO CONSIDER APPROVAL OF CHANGE ORDER P.O.

[25. Discussion/Action to consider approval of change order POPKT03563 for blanket PO #00701 to Southern Health Partners for an additional $55,926.05. ]

PKP ZERO THREE FIVE SIX THREE FOUR BLANKET PLEASE NO.

ZERO ZERO SEVEN ZERO ONE TO SEVEN HEALTHPARTNERS FOR AN ADDITIONAL FIFTY FIVE THOUSAND NINE HUNDRED TWENTY SIX DOLLARS AND FIVE CENTS.

COMMISSIONERS, DO WE HAVE A MOTION? I'LL MAKE A MOTION.

A MOTION TO APPROVE A CHANGE ORDER P0 PKT ZERO THREE FIVE SIX.

MOTION CARRIES. ITEM 26, DISCUSSION ACTION TO CONSIDER APPROVAL OF CHANGE ORDER POPKT

[26. Discussion/Action to consider approval of change order POPKT03565 for blanket PO #00530 to Southern Health Partners for an additional $94,073.95. ]

ZERO THREE FIVE SIX FIVE FOUR BLANKET ORDER PO NUMBER ZERO ZERO FIVE THREE ZERO TWO SEVEN HEALTHPARTNERS FOR AN ADDITIONAL NINETY FOUR THOUSAND SEVENTY THREE DOLLARS AND NINETY FIVE CENTS. COMMISSIONERS, DO WE HAVE MOTION TO APPROVE? SO MOVED. WE HAVE MOTION.

DO WE HAVE A SECOND? SECOND. WE HAVE A MOTION AND A SECOND.

AYE. OPPOSED, NONE. MOTION CARRIES.

ITEM 27 DISCUSSION ACTION TO CONSIDER APPROVAL TO PAY [INAUDIBLE] HEALTHPARTNERS ON THE

[27. Discussion/Action to consider approval to pay Southern Health Partners on the following overage invoices: 41609, 41364, 18559, 7600, and 7553 in the total amount of $134,434.40.]

FOLLOWING OVERAGE INVOICES FOR ONE SIX OH NINE FOUR ONE THREE SIX FOUR ONE EIGHT FIVE FIVE NINE SEVEN SIX ZERO ZERO SEVEN FIVE FIVE THREE.

IN THE TOTAL AMOUNT OF ONE HUNDRED AND THIRTY FOUR THOUSAND DOLLARS.

ONE HUNDRED THIRTY FOUR THOUSAND FOUR HUNDRED THIRTY FOUR DOLLARS AND FORTY CENTS.

COMMISSIONERS? I'LL MAKE A MOTION TO APPROVE.

WE HAVE MOTION TO APPROVE ITEM 27, DO WE HAVE A SECOND? SECOND. WE HAVE A MOTION AND A SECOND.

MOTION CARRIES ITEM 28, DISCUSSION ACTION TO CONSIDER APPROVAL, A BUDGET BUDGET

[28. Discussion/Action to consider approval of Budget Amendment #72 for training needed for County Commissioners and County Judge. ]

AMENDMENT 72, FOR TRAINING NEEDED FOR COUNTY COMMISSIONERS.

COUNTY JUDGE.

WE ARE GOING TO BE MOVING FOUR THOUSAND FIVE HUNDRED AND FORTY FIVE DOLLARS FROM CONTINGENCY ZERO ZERO ONE SIX FIVE ONE ZERO FOUR EIGHT SIX ZERO TO TRAINING ZERO ZERO ONE SIX FIVE SIX ZERO FOUR EIGHT ZERO ZERO.

[02:15:03]

COMMISSIONERS, DO WE HAVE A MOTION TO APPROVE? [INAUDIBLE]. WE HAVE A MOTION.

MOTION CARRIES. ITEM 29 DISCUSSION ACTION TO CONSIDER APPROVAL OF AMENDMENT 73 FOR NON

ALL IN FAVOR SAY AYE.

AYE. OPPOSED NONE.

[29. Discussion/Action to consider approval of Budget Amendment #73 for Non-Departmental Professional Services on Dewitt Poth & Son Invoice 647853-0 on Contracted IT Services. ]

DEPARTMENTAL PROFESSIONAL SERVICES ON THE WEB, INVOICE SIX FOUR SEVEN EIGHT FIVE THREE.

THAT'S ZERO ON CONTRACTED IT SERVICES THAT COST ZERO.

AND LOOKS LIKE WE'RE MOVING.

THIRTY NINE THOUSAND TWO HUNDRED FORTY DOLLARS FROM CONTINGENCY ZERO ZERO ONE SIX FIVE ONE ZERO FOUR EIGHT SIX ZERO TWO PROFESSIONAL SERVICES ZERO ZERO ONE SIX FIVE ONE ZERO FOUR ONE ONE ZERO.

COMMISSIONERS, DO WE HAVE MOTION TO APPROVE? SO MOVED. WE HAVE A MOTION, DO WE HAVE A SECOND? I'LL SECOND. WE HAVE A MOTION AND A SECOND.

AYE. OPPOSED NONE. MOTION CARRIES.

ITEM THIRTY DISCUSSION ACTION TO CONSIDER APPROVAL OF MOVING ELECTIONS.

PART TIME CLERK POSITION TO FULL TIME POSITION COMMISSIONERS.

WE WE ARE JUST TO THE POINT WHERE WE'RE GOING TO I WOULD LIKE TO SEE US MAKE THIS MOVE.

YOU'LL SEE IN THE NEXT ITEM THAT WE'VE GOT THIS COVERED WITHIN THE BUDGET.

[30. Discussion/Action to consider approval of moving Elections Part Time Clerk Position to Full Time position. ]

AND IT'S JUST IT'S JUST KIND OF GOTTEN TO THE POINT WHERE WE'RE GOING TO NEED TO DO THIS AND THEN CARRY IT FORWARD IN THE NEXT BUDGET.

WE HAVE A MOTION TO PROVE CONSIDERING APPROVAL WITHIN THE ELECTIONS, PART TIME CLERK POSITION, THE FULL TIME POSITION.

SO MOVED. WE HAVE A MOTION.

DO WE HAVE A SECOND? I'LL SECOND.

I HAVE A MOTION AND A SECOND.

AYE. OPPOSED NONE. MOTION CARRIES.

ITEM 31 DISCUSSION ACTION TO CONSIDER APPROVAL OF BUDGET AMENDMENT

[31. Discussion/Action to consider approval of Budget Amendment #74 to consist of moving Part-Time Position to a Full-Time Position, FirstNet Hotspots, and other Budget line items.]

74 TO CONSIST OF MOVING PART TIME POSITIONS AND FULL TIME POSITION.

FIRST THING THAT HOT SPOTS AND EVERY BUDGET LINE ITEMS YOU CAN SEE COMMISSIONERS THAT WE ARE GOING TO MOVE ELEVEN THOUSAND THIRTY FIVE DOLLARS FROM ZERO ZERO ONE SIX FIVE FIVE SIX FIVE FIVE ZERO ONE ONE ZERO PART TIME OFFICE HELP ZERO ZERO ONE SIX FIVE FIVE ZERO FIVE THREE ONE ZERO SIX HUNDRED FORTY DOLLARS TO ZERO ZERO ONE SIX FIVE FIVE ZERO ONE FOUR ZERO. CLERICAL AND ASSISTANTS IN THE AMOUNT OF FOUR THOUSAND SEVEN HUNDRED SEVENTY ONE DOLLARS THREE THOUSAND EIGHT HUNDRED EIGHTY SIX DOLLARS TO ZERO ZERO ONE SIX FIVE FIVE ZERO ONE TWO FOUR FIVE.

TEMPORARY ELECTION POLL WORKERS NINE HUNDRED FIFTY SEVEN DOLLARS ZERO ZERO ONE SIX FIVE FIVE ZERO TWO OH THREE ZERO RETIREMENT.

NINETEEN FIFTY SEVEN NINETEEN HUNDRED AND TWENTY ONE DOLLARS ZERO ZERO ONE SIX FIVE FIVE ZERO THREE ONE ZERO.

TEMPORARY ELECTION WORKERS NON PAYROLL AND SIX HUNDRED FORTY DOLLARS ZERO ZERO ONE SIX FIVE FIVE ZERO FOUR FOUR TWO ZERO TELEPHONE SIX HUNDRED FORTY DOLLARS.

SHOO! COMMISSIONERS MOTION.

PLEASE DON'T MAKE ME READ IT AGAIN.

DO I HAVE A MOTION TO APPROVE ITEM THIRTY ONE? SO MOVED. WE HAVE A MOTION.

DO WE HAVE A SECOND.

SECOND. WE HAVE A MOTION AND A SECOND.

AYE. OPPOSED NONE. MOTION CARRIES.

ITEM THIRTY TWO DISCUSSION ACTION TO CONSIDER APPROVAL OF THE BUDGET AMENDMENT, 75 FOR

[32. Discussion/Action to consider approval of Budget Amendment #75 for Constable Precinct 3 for needed funding to meet River Patrol MOU. ]

COP PRECINCT THREE FOUR NEEDED FUNDING TO MEET RIVER PATROL MOU.

WE MOVE IN MONEY.

TWO HUNDRED DOLLARS FROM ZERO ZERO ONE FOUR THREE TWO THREE THREE ONE ONE ZERO THREE HUNDRED TEN DOLLARS FROM ZERO ZERO ONE FOUR THREE TWO THREE FOUR EIGHT ONE ZERO.

TRAINING ELEVEN THOUSAND FIVE HUNDRED DOLLARS FROM ZERO ZERO ONE FOUR THREE TWO THREE FOUR EIGHT NINE OH. TOBACCO GRANT EXPANDS TO ZERO ZERO ONE FOUR THREE TWO THREE FOUR TO SIX OH TRANSPORTATION AND AMOUNT OF SIXTY SEVEN HUNDRED DOLLARS AND FIVE THOUSAND THREE HUNDRED TEN DOLLARS TO ZERO ZERO ONE FOUR THREE TWO THREE FOUR OR FIVE ONE OH REPAIRS AND MAINTENANCE. COMMISSIONERS, DO I HAVE A MOTION TO APPROVE.

AMENDMENT 75.

SO MOVED. WE HAVE A MOTION.

DO WE HAVE A SECOND? I'LL SECOND.

ITEM THIRTY THREE DISCUSSION ACTION TO RATIFY THE EMERGENCY MANUAL CHECK REQUEST FOR

AYE. OPPOSED NONE.

MOTION CARRIES.

[33. Discussion/Action to ratify emergency manual check request for $19,624.20 (split 4 ways evenly between 010-2000-4071, 010-2000-4072, 010-2000-4073, 010-2000-4074) to be paid to Langford Community Management for administrative services on the GLO infrastructure grant.]

NINETEEN THOUSAND SIX HUNDRED TWENTY FOUR DOLLARS AND TWENTY CENTS.

SPLIT FOUR WAYS EVENLY BETWEEN ZERO ZERO ONE TWO ZERO ZERO ZERO FOUR ZERO SEVEN ONE ZERO

[02:20:05]

ZERO ONE TWO ZERO ZERO FOUR ZERO SEVEN TWO ZERO ZERO ONE TWO ZERO ZERO ZERO FOUR ZERO SEVEN THREE AND ZERO ONE ZERO ZERO ONE ZERO ONE ZERO ZERO ONE ZERO TWO THOUSAND FOUR HUNDRED FOUR TO BE PAID TO LANGFORD COMMUNITY MANAGEMENT FOR ADMINISTRATIVE SERVICES ON GLO INFRASTRUCTURE GRANTS.

THANK YOU, JUDGE. YES, AND SO THE REASON WHY INVOICE NUMBER FORTY SEVEN THIRTY HAD TO BE PAID LIKE THIS IMMEDIATELY IS BECAUSE OUR GRANT CONTRACT WITH THE GLO STATES THAT AFTER WE RECEIVE PAYMENT FROM THE GLO WE HAVE TO TURN AROUND AND PAY OUR VENDORS WITHIN FIVE DAYS. SO WE COULDN'T DO THAT FOLLOWING OUR NORMAL ACCOUNTS PAYABLE PROCEDURE.

SO WE WENT THE EMERGENCY CHECK REQUEST ROUTE AND THEN WE GOT IT SIGNED BY JUDGE HAYDEN, COMMISSIONER WESTMORELAND AND COMMISSIONER SHELTON.

SO WE'RE LOOKING FOR RATIFYING THE VOTE.

ALL RIGHT, COMMISSIONERS.

DO WE HAVE MOTION TO RATIFY THIS MANUAL CHECK REQUEST? SO MOVED. WE HAVE A MOTION.