OKAY, EVERYONE, GOOD MORNING. [00:00:02] WELCOME TO COMMISSIONERS COURT. [Call Meeting to Order] WE THANK YOU FOR COMING. WE'RE GOING TO CALL THE MEETING TO ORDER THE 11TH DAY OF OCTOBER 2022 AT 9 A.M. , AND COMMISSIONER ROLAND, WOULD YOU LEAD US IN THE INVOCATION, PLEASE? YES, SIR. THE BIBLE SAYS, BE STILL AND KNOW THAT I AM GOD. GOD, THE FATHER, GOD, THE SON, GOD, THE HOLY SPIRIT. LORD, I JUST WANT TO THANK YOU FOR ALL THE MANY BLESSINGS THAT YOU'VE BESTOWED UPON US. YOU KNOW, WE GO THROUGH LIFE, AND A LOT OF TIMES WE DON'T STOP TO TAKE TIME TO THANK YOU, LORD, BUT I THINK I THANK YOU FOR THOSE WHO DON'T FEEL LIKE THEY NEED TO PRAY , BUT I ENJOY PRAYING. I LOVE IT, AND I THANK THIS COURT FOR GIVING ME THESE OPPORTUNITIES. LORD, I THANK YOU. JESUS. THE CHRIST IS OUR SAVIOR. HE'S OUR FRIEND, AND OH, WHAT A FRIEND IT IS THAT WOULD GIVE HIS LIFE FOR US. THESE AND ALL BLESSINGS I PRAY IN THE NAME OF JESUS, OUR LORD AND SAVIOR. AMEN. OKAY, COMMISSIONERS, DO WE HAVE ANNOUNCEMENTS THIS MORNING? NO ANNOUNCEMENTS FOR ME, JUDGE. OKAY, THANK YOU. I DON'T HAVE ANY EITHER. THANK YOU. COMMISSIONER TERRIO? COMMISSIONER ROLAND? OK AND I DON'T HAVE ANY EITHER. CITIZEN COMMENTS. OH, I FORGOT, STAFF ANNOUNCEMENTS? CITIZEN COMMENTS. NO CITIZEN COMMENTS. OKAY, VERY GOOD. WITH THAT, WE'LL MOVE TO CONSENT, COMMISSIONERS. [CONSENT AGENDA] WE HAVE A MOTION TO APPROVE CONSENT. I'LL MAKE A MOTION. WE APPROVE CONSENT AGENDA. OKAY, WE HAVE A MOTION. DO WE HAVE A SECOND. SECOND. WE HAVE A MOTION, AND SECOND, ANY DISCUSSION? IF NOT ALL IN FAVOR SAY AYE. AYE. OPPOSED HEARING NONE MOTION CARRIES. OH, YOU'RE HERE. ALL RIGHT, SO WE'VE GOT A SPECIAL PRESENTATION. THE OWNER IS ABOUT 2 MINUTES BEHIND ME. SO IF WE COULD JUST BUMP DOWN THREE OR FOUR ITEMS. SURE. APPRECIATE IT. THANK YOU. THAT'S NO PROBLEM. ALL RIGHT, WE WILL GO TO ITEM SEVEN THEN. [7. Discussion/Action regarding the burn ban.] DISCUSSION AND ACTION REGARDING BURN BAN. HECTOR. GOOD MORNING, JUDGE, COMMISSIONER, STAFF AND GALLERY. I JUST WANT TO GIVE YOU ALL A BRIEF FIRE UPDATE FROM THE COUNTY. OUR FIRE DANGER IS HIGH TO VERY HIGH AS OF THIS MORNING. OUR KBDI NUMBERS, MINIMUM IS 565 MAX 729 AVERAGE 652 WITH A CHANGE OF THREE. HAINES INDEX IS AT FIVE. THERE'S A 20% CHANCE OF RAIN TOMORROW AND THEN WITH A 40% ON MONDAY. NOW, WE DO HAVE A TROPICAL DEPRESSION OUT IN THE GULF, JUST HIT THE BAY OF CAMPECHE AND IT'S MOVING TO THE NORTH. THERE'S ANOTHER ONE ON THE PACIFIC SIDE RUNNING ALONG SIDE BY SIDE. SO I'M HOPING THAT WE MIGHT GET SOME RAIN OUT OF THAT, BUT UNTIL THEN, I RECOMMEND THAT WE KEEP THE BURN BAN ON ANOTHER TWO WEEKS UNLESS IT RAINS. THANK YOU, HECTOR. I'LL MAKE THE MOTION TO KEEP THE BURN BAN ON. OKAY, WE HAVE A MOTION TO KEEP THE BURN BAN ON. DO WE HAVE A SECOND MOTION? AND SECOND, ANY DISCUSSION? NOT ALL IN FAVOR. SAY AYE OPPOSED HEARING NONE MOTION CARRIES. THANK YOU. I THINK I SAW [INAUDIBLE] OKAY. ALL RIGHT, OKAY, JUST RAISE YOUR HAND WHEN YOU'RE READY. ITEM EIGHT DISCUSSION ACTION TO CONSIDER THE APPROVAL OF PROCLAMATION FOR OCTOBER 2022 AS MANUFACTURERS MONTH. [8. Discussion/Action to consider the approval of the proclamation for October 2022 as Manufacturer's Month.] I WILL READ THE PROCLAMATION. UNLESS THERE'S SOMEBODY HERE THAT WOULD RATHER DO IT. EVERYBODY KNOWS [INAUDIBLE] I'M ALWAYS GOING TO GIVE SOMEBODY THE CHANCE, [INAUDIBLE] GET TO IT. OKAY, NOBODY JUMPED UP AND NO TAKERS. SO I'M GOING TO GO AHEAD AND READ IT. WHEREAS CALDWELL COUNTY, TEXAS, THE GREATER SAN MARCOS PARTNERSHIP FOR SOLUTIONS RURAL CAPITAL AREA AND THE GREATER SAN MARCOS MANUFACTURING ASSOCIATION [00:05:05] RECOGNIZES THE ECONOMIC IMPACT OF MANUFACTURING CALDWELL COUNTY, TEXAS, AND WHEREAS, NATIONAL MARKETING MANUFACTURING MONTH IS SUPPORTED NATIONALLY BY THOUSANDS OF MANUFACTURERS AS THEY HOST STUDENTS, TEACHERS, PARENTS, JOB SEEKERS AND OTHER COMMUNITY MEMBERS AT VIRTUAL AND IN-PERSON OPEN HOUSES, PLANT TOURS AND PRESENTATIONS DESIGNED TO SHOWCASE MODERN MANUFACTURING, TECHNOLOGY AND CAREERS , AND WHEREAS, NATIONAL MANUFACTURING MONTH HAS ENGAGED MANUFACTURERS THROUGHOUT CALDWELL COUNTY TO OPEN THEIR DOORS TO STUDENTS PARTICIPATING IN CAREER AND TECHNICAL EDUCATION, CTE PROGRAMS AND SURROUNDING SCHOOL DISTRICTS TO INSPIRE THE NEXT GENERATION OF CREATORS TO CONSIDER CAREERS IN MODERN MANUFACTURING. AND WHEREAS, THE AVERAGE ANNUAL WAGE FOR JOBS IN MANUFACTURING INDUSTRY IN CALDWELL COUNTY, TEXAS, IS 49,504 COMPARED TO THE AVERAGE ANNUAL WAGE OF 39 873 ACROSS ALL INDUSTRIES, AND. WHEREAS, THE MANUFACTURING INDUSTRY CONSTITUTES APPROXIMATELY 6% OF TOTAL EMPLOYMENT IN CALDWELL COUNTY, TEXAS IN 2022, WITH AN AVERAGE ENTRY SALARY OF $31,900, AND WHEREAS, THE PROSPERITY OF CALDWELL COUNTY IN THE STATE OF TEXAS DEPENDS ON THE EDUCATIONAL AND VOCATIONAL OPPORTUNITIES THAT ALIGN WITH OUR MANUFACTURERS SKILLED LABOR NEEDS, AS WELL AS CONTINUED DEVELOPMENT OF ADVANCED MANUFACTURING CAPABILITIES AND PROCESSES, AND WHEREAS, CALDWELL COUNTY IS PROUD TO HONOR THE MANUFACTURERS THROUGHOUT THE COUNTY AND THEIR SIGNIFICANT CONTRIBUTIONS TO THE COMMUNITY NOW, THEREFORE, BE IT RESOLVED THAT THE CALDWELL COUNTY COMMISSIONERS COURT DOES HEREBY PROCLAIM OCTOBER 2022 AS MANUFACTURING MONTH COMMISSIONERS DO WE HAVE A MOTION TO APPROVE THE PROCLAMATION FOR OCTOBER 2022 AS MANUFACTURING MONTH. SO MOVED. WE HAVE A MOTION. DO WE HAVE A SECOND? SECOND. WE HAVE A MOTION AND SECOND. ALL IN FAVOR, SAY AYE. OPPOSE HEARING NONE MOTION CARRIES AND JUST WANT TO THANK EVERYBODY THAT WORKS IN THESE AREAS. CTE TEACHERS [INAUDIBLE] OPPORTUNITY AUSTIN EVERYBODY THAT GETS INVOLVED AND ALL OF OUR MANUFACTURING COMPANIES HERE IN CALDWELL COUNTY THAT GET INVOLVED AND ARE MAKING THIS HAPPEN WE'RE I FEEL LIKE CALDWELL COUNTY IS FINALLY ON THE MAP AND BEING NOTICED AND THAT'S THANKS IN NO SMALL PART TO Y'ALL'S EFFORTS. SO THANK YOU VERY MUCH. ALL RIGHT, TRACY RAISED HIS HAND. SO WE'RE READY TO GO TO THE SPECIAL PRESENTATION AND GO AHEAD, TRACY. [SPECIAL PRESENTATION TACK Redwood Subdivision located between SH 142 and Tower Road southeast of Maxwell] THANK YOU. I APPRECIATE THE PATIENCE. TRACY BRATTON WITH DOUCET AND ASSOCIATES. MIKE SCHROEDER WITH [INAUDIBLE] DEVELOPMENT IS HERE REPRESENTING THE DEVELOPER AND CHRIS [INAUDIBLE] WITH QUATTRO CONSULTANTS WILL ACTUALLY BE REPRESENTING THE COUNTY ON THIS PROJECT BECAUSE THIS IS A LONG TIME CLIENT OF TWO SETS. WHAT WE'D LIKE TO DO TODAY IS HAVE MIKE COME AND GIVE YOU JUST A BRIEF DESCRIPTION OF [INAUDIBLE] DEVELOPMENT AND THEIR HISTORY, SHOW YOU WHERE THE PROJECT IS. DESCRIBE THE CONCEPT OF THE LAND PLAN RIGHT NOW AND THEN BEGIN NEGOTIATIONS OF A DEVELOPMENT AGREEMENT FOR THE PROJECT. SO MIKE, YOU WANT TO GIVE US A LITTLE BACKGROUND ON [INAUDIBLE]? GOOD MORNING. GOOD MORNING. I'M MIKE SCHROEDER, AND I'M HERE TODAY TO JUST TELL YOU A LITTLE BIT ABOUT WHO WE ARE AND WHAT WE'RE PLANNING TO DO HERE. I LIVE IN AUSTIN. MY PARTNER IS TIM TIMMERMAN. HE LIVES IN AUSTIN. ALSO, THE ACTUAL DEVELOPER OF THE PROJECT IS CALLED [INAUDIBLE] REDWOOD. [INAUDIBLE] IS TIM'S COMPANY AND REDWOOD IS MINE. WE'RE PARTNERS. TIM HAS DONE A DEVELOPMENT IN THE PFLUGERVILLE AREA CALLED STAR RANCH, WHICH HAS THE STAR RANCH GOLF CLUB, AND IT'S A MIXED USE PROJECT WITH HOMES AND APARTMENTS AND FEATURES A GOLF COURSE AS THE CENTER OF IT. TIM AND I ARE DEVELOPING A PROJECT IN HAYS COUNTY, WHICH I THINK IT'S ONE OF THE LARGEST PROJECTS IN THE AREA. IT'S ABOUT 7000 HOME SITES. WE HAVE 2000 LOTS UNDER DEVELOPMENT RIGHT NOW. IT'S 600 ACRES OF SITE WORK AND CONSTRUCTION GOING ON AT THIS MOMENT IN TIME. I'M VERY FOND OF CALDWELL COUNTY AND WE IDENTIFIED A PROPERTY HERE THAT WE PURCHASED AND HAVE CLOSED ON. SO WE OWN IT AND WE HIRED DOUCET TO DO THE ENGINEERING AND RVI TO DO THE PLANNING, AND OU R GOAL HERE IS TO DEVELOP SOMETHING THAT HAS A VERY HIGH STANDARD OF DEVELOPMENT. IT'S ON THE LAKE MARTINDALE. SO THERE'S A KIND OF A BUILT IN AMENITY ASPECT TO IT THAT WE'RE GOING TO FOCUS ON. WE'RE GOING TO HAVE AN AMENITY CENTER PROBABLY WITH VIEWS OF THE LAKE, AND THE ROADS WILL BE KIND OF CIRCUITOUS WITH LANDSCAPING, AND WE'LL HAVE NEIGHBORHOODS [00:10:02] THAT WILL FEATURE HOMES THAT ARE PRICED APPROPRIATELY FOR THE AREA, WHICH MEANS THEY WON'T BE THE LEAST EXPENSIVE, BUT THEY ALSO WILL BE AFFORDABLE, AND SO WE'RE AIMING TO DO A REALLY GREAT PROJECT HERE. I'LL LET TRACY GIVE YOU A LITTLE BIT OF THE OVERVIEW OF SOME OF THE PARTICULARS, BUT WE ALREADY HAVE IN OUR SITES A WAY TO FURNISH WATER AND WASTEWATER AND WE HAVE THE EXPERIENCE TO DELIVER A GOOD PROJECT. THANK YOU VERY MUCH. SO I BELIEVE THIS LAND PLAN WAS INCLUDED IN YOUR PACKETS, AND I'M NOT SURE WHERE THEY'RE FACE IT TOWARDS YOU. ALSO, I CAN POINT OR FACE IT TOWARDS THE PEOPLE BEHIND ME SO THEY CAN THEY CAN SEE I'LL TRY AND TURN IT BACK AROUND FROM FROM TIME TO TIME. THIS IS THE PROPERTY. STATE HIGHWAY 142 IS JUST UP HERE ON THE NORTH. DICKERSON BOUNDS IT ON THE SOUTH AND THEN TOWER ROAD, WHICH RUNS UP AND KIND OF DEAD ENDS TO LAKE MARTINDALE, AND THIS PROJECT BASICALLY ENCOMPASSES THE EASTERN SIDE OF THAT. IT'S A LITTLE OVER 1000 ACRES OF LAND PLAN CONCEPT PLAN FOR ABOUT 2500 SINGLE FAMILY HOMES, PLUS ABOUT 25 ACRES RESERVED, AT LEAST ON THE CONCEPT PLAN FOR A RETAIL MINI CENTER. QUITE A BIT OF THE PROJECT IS FLOODPLAIN, AS YOU WOULD IMAGINE. RIGHT NEXT TO MARTINDALE, THERE IS AN EXISTING CEMETERY THAT WILL BE LAND PLANNED AROUND WITHIN THE PROPERTY, AND THE PROPERTY IS PURSUING A WASTEWATER TREATMENT PLANT PERMIT THROUGH TCEQ AND IN DISCUSSIONS WITH MAXWELL WATER SUPPLY FOR WATER AND DISCUSSIONS WITH THEM ABOUT THE NEED FOR ADDITIONAL STORAGE AND ARE TALKING WITH THEM ABOUT WHETHER THIS IS THE BEST SITE TO PROVIDE AN ADDITIONAL LOCATION FOR ELEVATED STORAGE TANK. WE DID HAVE A PRE APPLICATION MEETING QUATTRO CONSULTANTS AT WITH JUDGE HADEN AND DISCUSS SOME OF THE ELEMENTS ON THE COUNTY'S UPCOMING THOROUGHFARE PLANNING UPDATES, AND ONE OF THOSE IS A ROADWAY CONNECTION BETWEEN DICKERSON AND 142, AND THIS PROJECT WILL WORK WITH QUATTRO CONSULTANTS AND THE COUNTY IN ORDER TO MAKE SURE THAT CONNECTION IS ONE THAT MEETS THE NEEDS OF THE COUNTY'S THOROUGHFARE PLAN. THERE WILL BE DISCUSSIONS WITH THE LOCAL ESD AND THE SCHOOL DISTRICT AS TO WHAT THEIR NEEDS ANY PROJECT OF THIS SIZE. HAVE THOSE DISCUSSIONS, SEE WHAT THEIR NEEDS MAY BE. THAT'S REALLY KIND OF THE 100,000 FOOT LEVEL. I'LL TURN IT BACK AROUND IN CASE ANYBODY ELSE WANTS TO SEE, AND I JUST IF THERE'S ANY THOUGHTS OR QUESTIONS THE COURT HAS THAT WE NEED TO TAKE INTO THE DISCUSSIONS IN THE DEVELOPMENT AGREEMENT AS WE'D LIKE TO SOLICIT YOUR INPUT. ANY QUESTIONS, COMMISSIONERS? [INAUDIBLE] DO YOU MIND? COMING UP, MIKE, SO WE CAN HEAR YOU. YEAH, AND IF YOU WANT OR I CAN. EITHER WAY, AT THIS POINT, I DON'T THINK WE'RE REALLY SURE ABOUT ANY KIND OF MULTIFAMILY COMPONENT. THE PROJECT IS AIMING TO BE PRIMARILY SINGLE FAMILY, BUT THERE WILL PROBABLY BE SOME SMALL HIGHER DENSITY COMPONENT TO IT JUST TO TRY AND GIVE A BROADER SPECTRUM OF OPTIONS FOR PEOPLE THAT WANT TO BE THERE. IT'S NOT GOING TO BE A BIG COMMERCIAL PROJECT. THE TOPO IS SORT OF HILLY AND IT LENDS ITSELF FOR A NICE RESIDENTIAL PROJECT. I THINK THAT ONE OF THE THINGS THIS IS A DEVELOPER DRIVEN DECISION IN THE END, BUT ONE OF THE THINGS I SEE LIKELY IS ASKING FOR IS AN ELEMENT OF THE PROJECT THAT WOULD BE RESERVED FOR SOME KIND OF MAYBE TOWNHOME STYLE OPTION THAT SOMETHING IS REALLY LACKING IN CALDWELL COUNTY IN GENERAL. URBANA HOMES IS DOING SOME THINGS RIGHT ON THE VERY, VERY WESTERN FRINGES THAT ARE IN SAN MARCOS ETJ THAT'S THE ONLY THING I KNOW OF THAT KIND OF HITS THAT KIND OF HYBRID MARKET BETWEEN THERE ARE SOME APARTMENT COMPLEXES, I THINK, COMING INTO THE LOCKHART AREA. THERE'S KIND OF AN IN BETWEEN MARKET THERE, WHETHER IT BE AN ALLEY LOADED PRODUCT OR A TOWNHOME TYPE PRODUCT, THERE IS KIND OF A GAP THERE. ALWAYS, THE MARKET DICTATES WHAT PEOPLE WILL BUY, BUT I WOULD I WOULD THINK WE MAY RESERVE A PORTION OF IT WITHIN THE DEVELOPMENT AGREEMENT WITH THAT AS AN OPTION. OKAY, ANY OTHER QUESTIONS? OK NOT. THANK YOU. APPRECIATE IT. WE WILL GO AHEAD AND GO TO ITEM NINE DISCUSSION. [9. Discussion/Action to consider the approval of the Hays-Caldwell Women's Center Proclamation for the month of October to be Domestic Violence Month.] ACTUALLY, CONSIDER THE APPROVAL OF THE HAYS-CALDWELL WOMEN'S CENTER'S PROCLAMATION FOR THE MONTH OF OCTOBER TO BE DOMESTIC VIOLENCE MONTH. HI. HOW ARE YOU? I'M GOOD. GOOD. GOOD MORNING. MY NAME IS YVETTE MIRELES. I AM HERE ON BEHALF OF THE HAYS-CALDWELL WOMEN'S CENTER. [00:15:02] MELISSA WAS UNABLE TO MAKE IT THIS MORNING. THANK YOU FOR PROCLAIMING OCTOBER AS DOMESTIC VIOLENCE AWARENESS MONTH. AS YOU KNOW, WE HAD OUR DOMESTIC VIOLENCE AWARENESS WALK ON OCTOBER 1ST. WE HAVE A LOT OF THINGS COMING UP TO SUPPORT THE HAYS-CALDWELL WOMEN'S CENTER. WE HAVE BINGO ON OCTOBER 22ND AT THE [INAUDIBLE] CIVIC CENTER. WE ALSO WILL BE HAVING A FULL TIME COUNSELOR AND EDUCATOR IN OUR OFFICE HERE WITHIN THE NEXT COUPLE OF WEEKS TO EARN MONTHS, RATHER, AND TO SUPPORT OUR COMMUNITY. WE HAVE A HOTLINE THAT'S OPEN 24 HOURS. IF YOU SEE SOMETHING, SAY SOMETHING. WE'RE THERE TO HELP. WE PROVIDE SERVICES FOR VICTIMS OF DOMESTIC VIOLENCE, SEXUAL ASSAULT. WE HAVE ROXANNE'S HOUSE THAT PROVIDES SERVICES FOR THE CHILDREN OF CALDWELL AND HAYS COUNTY. THANK YOU. YEAH, AND I'LL TAG ON TO THAT. COMMISSIONERS, I HAD THE OPPORTUNITY TO GO TO YOUR GALA. YES, SIR, A COUPLE OF MONTHS AGO, AND SOME OF THE STATISTICS THAT WERE GIVEN AT THAT, AND PARTICULARLY FROM OUR ACCOUNTING, WERE SORT OF STUNNING. SO I ENCOURAGE EVERYBODY TO SUPPORT THIS AS MUCH AS YOU POSSIBLY CAN, AND WITH THAT, I'LL GO AHEAD AND READ THE PROCLAMATION. THANK YOU. PROCLAMATION. WHEREAS THE CRIME OF DOMESTIC VIOLENCE, THE BASIC HUMAN RIGHTS AND SAFETY AND DIGNITY IN 228 TEXANS LOST THEIR LIVES DUE TO DOMESTIC VIOLENCE, AND WHEREAS, THE PROBLEM OF DOMESTIC VIOLENCE AND TEEN DATING VIOLENCE ARE NOT CONFINED TO ANY GROUP OF PEOPLE, BUT CUT ACROSS ALL ECONOMIC, RACIAL, GENDER AND SOCIAL BARRIERS, AND WHEREAS, THE IMPACT OF DOMESTIC VIOLENCE AND TEEN DATING VIOLENCE DIRECTLY AFFECTS INDIVIDUALS AND COMMUNITIES WHEN SOCIETY IGNORES OR TOLERATES VIOLENCE AND RELATIONSHIPS, AND WHEREAS, LAST YEAR, HCWC PROVIDED FACE TO FACE SERVICES FOR OVER 816 LOCAL VICTIMS OF DOMESTIC VIOLENCE AND PROVIDED 7753 DAYS OF SHELTER, AND WHEREAS, LAST YEAR, HCWC PROVIDED THESE DIRECT SERVICES TO 106 VICTIMS FROM CALDWELL COUNTY AND NOW THEREFORE I HOPPY HADEN, BY VIRTUE OF THE AUTHORITY VESTED IN ME AS COUNTY JUDGE OF CALDWELL COUNTY, DO HEREBY PROCLAIM THE MONTH OF OCTOBER 2022 AS NATIONAL DOMESTIC VIOLENCE AWARENESS MONTH, AND CALL UPON ALL THE PEOPLE OF CALDWELL COUNTY TO WORK TOGETHER WITH HCWC AND LOCAL PARTNERS TO BRING AN END TO DOMESTIC VIOLENCE AND TEEN DATING VIOLENCE. IN TESTIMONY WHEREOF I HAVE HERE UNTO SET MY HAND CAUSE THE SEAL OF CALDWELL COUNTY TO BE AFFIXED THIS 11TH DAY OF OCTOBER 2022. COMMISSIONERS, DO WE HAVE A MOTION TO APPROVE THE PROCLAMATION? WE HAVE A MOTION. DO WE HAVE A SECOND? SECOND. WE HAVE A MOTION AND SECOND. ANY DISCUSSION. ALL IN FAVOR SAY AYE OPPOSED HEARING THAT MOTION CARRIES. THANK YOU FOR BEING HERE. ITEM TEN DISCUSSION ACTION TO CONSIDER THE APPROVAL OF THE CALDWELL COUNTY EMPLOYEE HOLIDAY SCHEDULE FOR CALENDAR YEAR 2023 COMMISSIONERS. [10. Discussion/Action to consider the approval of the Caldwell County employee holiday schedule for calendar year 2023.] YOU HAVE IT THERE IN YOUR BACKUP. I THINK THERE ARE 13 AND ONE HALF HOLIDAYS THIS YEAR ON THIS SCHEDULE, SO WE GET A MOTION FOR APPROVAL. I JUST GOT A QUICK QUESTION. GO AHEAD. I'M SORRY. I WAS BUSY READING AND DIDN'T EVEN SEE YOU. I KNOW. WELL, THERE HAD BEEN SOME QUESTIONS FOR THE CHRISTMAS HOLIDAY. WE HAVE THE 25TH OFF, WHICH IS ON MONDAY. WE COME BACK TO NEXT DAY. IT'S COMMISSIONERS COURT, SO WE GET THAT, BUT I'VE HAD SEVERAL CALLS AND WANTING TO KNOW IF IT COULD EITHER HAVE THE DAY BEFORE OR THE MAYBE POSSIBLY THE DAY AFTER, EITHER THE 22ND OR THE 26TH, OR IF THERE WERE ANY OTHER HOLIDAYS THAT YOU COULD POSSIBLY THINKING OF MAYBE GIVING THEM. LIKE I THINK THEY HAVE THE NATIVE AMERICAN DAY, THE COLUMBUS DAY. I KNOW WE DIDN'T CELEBRATE COLUMBUS DAY THIS YEAR BECAUSE WE GOT JUNETEENTH LAST YEAR, SO THEY TOOK THIS ONE OFF. SO IT'S UP TO YOU GUYS TO DECIDE IF YOU WANT TO GIVE THE EMPLOYEES THE 22ND AND THAT WILL GIVE THEM 14 AND A HALF VACATION DAYS. COMMISSIONERS. I DON'T. I'LL LEAVE IT UP TO YOU GUYS TO DECIDE. WHAT ARE WE DOING THIS YEAR? 13 AND A HALF, WITH JUST THE 25TH OFF, JUST THAT MONDAY AND THEN COME BACK TUESDAY. LAST YEAR WE DID 12 AND A HALF. THIS YEAR WE'RE DOING 13 AND A HALF. YEAH. LAST YEAR, BECAUSE CHRISTMAS FELL ON SUNDAY THIS YEAR AND WE'RE DOING THIS YEAR FALLS ON A MONDAY. SO WE'RE OFF ON MONDAY. SO YOU NORMALLY WE GIVE EITHER THE DAY BEFORE OR AFTER THE HOLIDAY, BUT THE DAY AFTER THE HOLIDAY WILL BE COMMISSIONERS COURT. [00:20:07] SO WE WOULD HAVE TO IF YOU WANT TO GIVE THE DAY AFTER CHRISTMAS, WE'D HAVE TO CHANGE COMMISSIONERS COURT DATE TO A DIFFERENT DAY OR NOT HABIT THAT WEEK. OR YOU COULD GIVE THE 22ND OFF. THAT'S A FRIDAY BEFORE THAT'S UP TO YOU GUYS TO DECIDE. SO MY BIRTHDAY IS ON THE 23RD [LAUGHTER] MORE REASON TO TAKE SECOND. [INAUDIBLE] BECAUSE IT FELL ON A HOLIDAY I MEAN, ON A WEEKEND. SO LAST YEAR WE HAD 12 AND A HALF. SO WE'VE INCREASED, WE ADDED ONE THIS YEAR FOR THIS FISCAL. MY OPINION IS TO KEEP THE NUMBER OF DAYS THE SAME. I AGREE. I AGREE WITH THAT, COMMISSIONER. WE DID INCREASE IT BY A DAY, AND I FEEL LIKE IF PEOPLE WANT TO TRAVEL ON THE 22ND AND BE OFF ON THE 25TH, THAT'S FINE. WE ALSO HAVE FLOATING HOLIDAYS THAT CAN BE USED. SO AND THAT'S WHAT THEY'RE FOR. SO, YEAH, I MEAN, WHENEVER THE HOLIDAYS FALL AROUND THE WEEKEND AND NOT THE MIDDLE OF THE WEEK, IT ALWAYS GETS TRICKY ON WHAT DAYS YOU'RE GONNA GIVE OFF, BUT THAT'S, I THINK AT THIS POINT THE WAY THAT IT FALLS IS THE WAY THAT IT FALLS, AND THAT WOULD BE MY OPINION TO KEEP IT AS PROPOSED. IS THAT A MOTION? THAT'S A MOTION. WE HAVE A MOTION TO KEEP THE HOLIDAY CALENDAR AS IT IS. DO WE HAVE A SECOND? I'LL SECOND IT. OKAY, WE HAVE A MOTION AND A SECOND. ANY MORE DISCUSSION? [INAUDIBLE] YEAH, YEAH. YES, THAT'S A GOOD CATCH. THANK YOU. SO YOU MIGHT CHANGE YOUR MOTION. I'LL AMEND THE MOTION TO INCLUDE COMMISSIONER SHELTON'S RECOMMENDATION. OKAY. COMMISSIONER ROWLAND, YOU STILL SECOND? I'LL SECOND. WE HAVE A MOTION AND A SECOND. ANY FURTHER DISCUSSION? NOT ALL IN FAVOR, SAY AYE. OPPOSE. HEARING NONE. MOTION CARRIES. ITEM 11 DISCUSSION AND ACTION. [11. Discussion/Action to consider the approval of the renewal of a contract between Caldwell County and Ben Courtney for the maintenance of the Seth Thomas clock tower.] CONSIDER THE APPROVAL OF THE RENEWAL OF A CONTRACT BETWEEN CALDWELL COUNTY AND BEN COURTNEY FOR THE MAINTENANCE OF [INAUDIBLE] THOMAS CLOCK TOWER. COMMISSIONERS, THIS ONE ORIGINALLY, IT WAS 2600, BUT WE ASKED HIM TO SEEK A BOND DUE TO THE NATURE OF HIS WORK, WHICH HE HAS AGREED TO DO, BUT INCLUDED THE COST OF THAT BOND IN IN THE CONTRACT PROPOSAL. SO IT WENT UP TO 40 $600, WHICH I DON'T KNOW IF ANY OF YOU HAVE EVER HAD THE OPPORTUNITY TO GO UP IN THAT TOWER, BUT THAT'S CHEAP. IT'S SCARY. ARE THERE ANY QUESTIONS ABOUT THE CONTRACT OR ANYTHING IN IT? AMANDA'S HERE, SO SHE CAN PROBABLY HELP US OUT IF THERE'S QUESTIONS, MAYBE NOT ANY QUESTIONS. ALL RIGHT, DO WE HAVE A MOTION TO APPROVE THE CONTRACT? WE HAVE A MOTION. DO WE HAVE A SECOND? SECOND. WE HAVE A MOTION AND A SECOND. ALL IN FAVOR SAY AYE. OPPOSED HEARING NONE. MOTION CARRIES ITEM 12 DISCUSSION ACTION REGARDING CALDWELL COUNTY EMPLOYEES WORKING AS PART TIME ELECTION WORKERS. [12. Discussion/Action regarding Caldwell County employees working as part-time election workers.] WHO WANTS TO TAKE THIS ONE? BOB? A COUPLE OF US GOT TOGETHER AND KIND OF THROUGH UP SOME IDEAS BECAUSE IT CAME UP THAT WE MIGHT HAVE COUNTY EMPLOYEES THAT WANT TO WORK THE ELECTION THIS YEAR, AND THERE'S NO POLICY REGARDING THAT. SO IF EVERYBODY GETS SOMETHING IN PLACE, ONE OF THE THINGS THAT WE HAVE DECIDED THAT UNDER THE CIRCUMSTANCES, ALL ELECTION WORKERS WILL BE COUNTY EMPLOYEES BECAUSE THERE'S A $600 LIMIT THAT IF THEY MAKE OVER THAT, WE HAVE TO WITHHOLD FOR RS PURPOSES AND IN THE PAST, WE HAVE NOT HAD SOME OF THEM ON AS COUNTY EMPLOYEES. THEY WERE 1099 EMPLOYEES, AND WITH THE NUMBER OF ELECTIONS THAT WE'VE HAD, THEY'RE REACHING A $600 LIMIT , AND SO WE THOUGHT THE SAFEST WAY FROM NOW ON IS JUST TO HAVE EVERY ELECTION WORKER BECOME A COUNTY EMPLOYEE. I FOUND OUT IT'S A BIG DEAL BECAUSE I DIDN'T REALIZE THAT MANY ELECTION WORKERS OUT THERE. [00:25:05] SO THAT'S ONE OF THE THINGS WE'RE PROPOSING. HAVE A QUICK QUESTION REGARDING THAT. I DON'T MEAN TO INTERRUPT YOU, BUT SO WE'RE GOING TO GET A W-2 FROM EVERY ELECTION WORKER ? I'M SORRY, WHAT NOW? WE'RE GOING TO SEEK A W-2 FROM EVERY ELECTION WORKER [INAUDIBLE], AND WE'RE GOING TO WITHHOLD TAX FOR THEM AND MEET THEIR FICA AND WITHHOLDING [INAUDIBLE] WHAT'S HAPPENING IS WE'RE HAVING ELECTIONS IN MAY AND WE DON'T GET THEM TO BE A CALDWELL COUNTY EMPLOYEE, AND SO THAT MAY ELECTION, THEY'RE WORKING UNDER THE $600 WAGE, AND SO THEN THEY'LL JUST GET A 1099 AT THE END OF THE YEAR, BUT NOW THEY'RE WANTING TO ALSO WORK THE NOVEMBER ELECTION. SO IN THE MID YEAR, THEY'RE NOW GOING OVER AND EXCEEDING THAT $600, AND THEN THAT'S WHEN THEY EXCEED THAT $600. THAT'S WHEN THE FEDERAL WITHHOLDINGS WILL COME OUT. IT'S EASIER TO HAVE THEM AS A COUNTY EMPLOYEE IN THE FEW THAT MIGHT BE UNDER THE 600 VERSUS TRYING TO MANAGE AND MONITOR EVERYONE THROUGH MULTIPLE ELECTIONS OF WHO'S GOING OVER, WHO'S GOING UNDER. SO THEY COME IN, THEY JUST FILL OUT SOME NEW HIRE PAPERWORK AND WE CALCULATE IN MY OFFICE AT THE END OF THE YEAR WHO GETS THE 1099 AND WHO GETS A W-2. OKAY, BUT NON COUNTY EMPLOYEES WILL ALSO BE DOING THIS, RIGHT? OR IS THIS JUST FOR COUNTY EMPLOYEES? [INAUDIBLE] YEAH, SO ANYBODY THAT'S WORKING ELECTION WILL NOW BE CONSIDERED A COUNTY EMPLOYEE, AND SO AT THE END OF THE MAY ELECTION, WE DON'T HAVE ELECTIONS FOR TWO MORE YEARS. THEIR STATUS IS STILL A COUNTY EMPLOYEE. THROUGH THAT WE CAN MAKE THEM INACTIVE. OKAY, YEAH. AS LONG AS WE KNOW WHO'S GOING TO BECOME INACTIVE, WE CAN INACTIVATE THEM AT ANY TIME BECAUSE THERE'S GOING TO BE SOME ELECTIONS THAT WILL TAKE PLACE. WE WON'T NEED AS LARGE A STAFF AS WE DO RIGHT NOW. THAT WAS MY QUESTION. I JUST WANTED TO GET CLARITY ON THAT. ANOTHER THING WE LOOKED AT IS THE FACT THAT SOME COUNTY EMPLOYEES MAY THAT CURRENT COUNTY EMPLOYEES MAY ACTUALLY WANT TO BECOME OR WORK THE ELECTION, AND ONE OF THE ISSUES WE COME UP WITH IS THE FACT THAT IF THEY'RE GOING TO WORK DURING LIKE ELECTION DAY AND IT'S NORMAL DUTY HOURS, THEY'RE GOING TO HAVE TO TAKE VACATION IN ORDER TO WORK THE ELECTION BECAUSE THAT'S TWO DIFFERENT JOBS. AND YOU CANNOT HAVE TWO JOBS, WORK TWO JOBS AT THE SAME TIME. SO THEY'LL HAVE TO TAKE VACATION OR TO WORK ON ELECTION DAY. DEPARTMENT HEADS, YOU'LL HAVE TO BE AWARE ALSO THAT IF THEY DO WORK ELECTIONS AND THEY'RE WORKING, SAY, AFTER HOURS AND THE NIGHTS WE STAY OPEN TILL SEVEN AND THEY'RE WORKING AFTER HOURS, THAT THEY MAY BECOME IN THE OVERTIME STATUS AT SOME POINT IN TIME, AND THAT MAY AFFECT THE BUDGET OF THE DEPARTMENTS THAT THEY'RE COMING FROM. SO THE DEPARTMENT HEADS NEED TO BE MADE AWARE THAT COULD HAPPEN AND IT'S GOING TO BE UP TO DEPARTMENT HEADS AS TO WHETHER THEY WILL ALLOW THESE PEOPLE TO WORK THE ELECTION OR NOT. SO I'VE A COUPLE MORE QUESTIONS. I'M SORRY, BECAUSE I WASN'T INVOLVED IN THESE CONVERSATIONS, SO I'M JUST TRYING TO GET UP TO SPEED. SO I'M A LITTLE CONCERNED ABOUT THE VACATION THING, AND HERE'S WHY. BECAUSE WE'RE VERY SHORT STAFFED ALREADY. WE DO NOT HAVE IT, AND A LOT OF THE PEOPLE THAT ARE ON DUTY FOR A LOT OF OUR POLLING PLACES ARE COUNTY EMPLOYEES. IF YOU TELL ME I'M GOING TO HAVE TO TAKE VACATION, I'M NOT GOING TO GO BURN MY VACATION SO I CAN GO VOLUNTEER FOR AN ELECTION, AND EVERY ONE OF OUR JOB DESCRIPTION SAYS OR OTHER DUTIES AS ASSIGNED BY YOUR SUPERVISOR. SO THERE'S NO THERE'S NOTHING THAT SAYS THAT. I COULDN'T ASK EZZY TO GO WORK IN THE COUNTY CLERK'S OFFICE AND AS AN EMPLOYEE OF THE COUNTY. SO I'M NOT SURE WHY WE HAVE TO DO THAT, BUT YOU'LL BE PAYING HER, HER WAGES. THIS THIS ELECTION IS LIKE TWO DIFFERENT JOBS IS WHAT I CALL [INAUDIBLE] TO CHECK ON THIS , AND SHE SAID IT'S LIKE TWO DIFFERENT JOBS. SO THAT'S WHY THEY THEY CAN'T BE WORKING TWO JOBS AT THE SAME TIME. ARE THERE OTHER COUNTIES WHERE THIS IS GOING ON. I DON'T KNOW HOW MANY OTHER COUNTIES ARE. SO WHERE THE DILEMMA IS SO SAY AYEF, EZZY WERE, TO WORK AN ELECTION DURING A NORMAL WORKING HOURS, THE WHAT WE HAVE TO DO IS EITHER DECIDE WHETHER SHE'S GOING TO GET HER NORMAL WAGE AS A COUNTY EMPLOYEE, WHETHER NORMAL DUTY OR, WELL, HER CURRENT SALARY OR WAGES, BUT THEN YOU ALSO HAVE TO [00:30:01] FACTOR IN THAT THERE'S A ELECTION WAGE. SO I THINK IT'S $12 AN HOUR. SO YOU JUST SO THE EASIEST WAY OR UNLESS THAT'S KIND OF WHERE WE'RE AT RIGHT NOW. SO I SPOKE WITH SARAH AND RIGHT NOW DURING EARLY ELECTION TIME, RIGHT NOW THERE IS NO CALDWELL COUNTY EMPLOYEE CURRENTLY THAT IS GOING TO BE THAT SIGNED UP TO WORK THE EARLY VOTING. SO I DON'T THAT'S NOT GOING TO BE AN ISSUE. THERE IS ONE EMPLOYEE, COUNTY EMPLOYEE THAT IS EXEMPT, THAT WANTS TO WORK ELECTION DAY AND WE NEED TO DECIDE IS HE JUST GOING TO GO AND WORK AT THE ELECTION AND RECEIVE HIS NORMAL PAY OR IS HE HAVING TO TAKE A VACATION DAY, GET PAID HIS NORMAL WAGE AS A VACATION PAYOUT, AND THEN ALSO GET THE $12 AN HOUR AS AN ELECTION WORKER? I GUESS WHAT I'D LIKE TO KNOW, BECAUSE WE HAVE 19 POLLING PLACES AND OF THE 19 POLLING PLACES, SEVEN OF THEM ARE STILL UNDER STAFFED AS OF TODAY AND SO I DON'T KNOW HOW MANY OF THOSE VOLUNTEERS, QUOTE UNQUOTE, ARE GOING TO BE PAID. SO THESE ARE PEOPLE THAT ARE GOING TO BE WORKING IN CENTRAL [INAUDIBLE] AND THINGS LIKE THAT, OR DO WE KNOW? HAVE WE ASKED? RIGHT NOW EARLY VOTING THERE'S NO CURRENT CALDWELL COUNTY EMPLOYEE SIGNED UP TO WORK EARLY VOTING THAT'S CURRENTLY A CALDWELL COUNTY EMPLOYEE. THEY'RE JUST WORKING ELECTIONS. THEY DON'T HAVE ANY OTHER NORMAL CALDWELL COUNTY DUTIES. THE ONLY PERSON THAT WE KNOW IS GOING TO WORK AN ELECTION IS ELECTION DAY, AND THAT'S [INAUDIBLE] SANTOS. SO THERE'S NONE AT THE PRECINCT POSITIONS, NO COUNTY EMPLOYEES? NO, NOT CURRENTLY. THERE'S REALLY NOT VERY MUCH OF AN ISSUE AS THINGS STAND RIGHT NOW, BUT WE'VE GOT TO THINK ABOUT THE FUTURE AS WELL. I WANT TO WEIGH IN A LITTLE. SO IF EZZY WANTED--BEING WE'RE USING YOU--WANTED TO GO WORK ELECTIONS, THEN I WOULD ASSUME SHE WOULD HAVE TO TAKE A VACATION DAY AND SHE WOULD BE PAID OUT OF PAYROLL AND THE PAY RATE AT WHAT IT IS FOR WORKING AS AN ELECTION WORKER, NOT HER REGULAR PAY. WE SHOULD NOT TAKE A REGULAR EMPLOYEE AND SAY, HEY, I NEED YOU TO GO WASH THE WORK THAT ELECTION AND PAY THEM THEIR PAY THEY'RE GETTING OUT OF REGULAR PAY FOR THEIR JOB WHEN IT'S GOT TO BE ACCOUNTED FOR IN THE ELECTIONS. WHEN I CHECKED WITH [INAUDIBLE], THEY SAID THAT'S LIKE HAVING A SECOND JOB. THAT'S RIGHT, AND SO THAT'S WHY WE WOULD HAVE TO REQUIRE THEM TO TAKE A VACATION DAY, TO THEN ALSO GET SUPPLEMENTED AND PAID OUT FOR THE ELECTION. RIGHT NOW, IF THEY IF THEY JUST WANT TO VOLUNTEER AT THE ELECTIONS AND THEY DIDN'T WANT TO GET PAID FOR IT, THAT'S A DIFFERENT THAT'S A COMPLETELY DIFFERENT. THAT'S A COMPLETELY DIFFERENT SCENARIO. WELL, THEY STILL HAVE TO TAKE [INAUDIBLE]. YEAH, BUT WE WOULDN'T BE AT THAT POINT. YOU'RE NOT TRYING TO PAY THEM IN TWO DIFFERENT [INAUDIBLE]. SO SAY AFTER NORMAL DUTY HOURS, LET'S SAY AFTER 5:00, THEY WANTED TO GO VOLUNTEER FOR 4 HOURS AFTERWARDS AND THAT'S NOWHERE ON [INAUDIBLE]. NO, I WAS JUST TRYING TO GET CLEAR ON IT. YES. RIGHT. IT'S KIND OF COMPLICATED. SO IS THERE NOT A CONTRACTUAL CONTRACT YOU CAN DO WITH THESE PEOPLE WHERE THEY JUST GET A 1099, NO MATTER WHAT THEY MAKE AND THEY PAY THEIR OWN LIKE A SUBCONTRACTOR DOES, HE'S RESPONSIBLE FOR HIS OWN TAXES. YES, BUT THEN IF WE DID HAVE A CONTRACT WITH THE DEADLINE RIGHT NOW WE DON'T EVEN HAVE ANOTHER COMMISSIONERS COURT BEFORE EARLY VOTING STARTS. SO IT WOULD HAVE TO THOSE CONTRACTS WOULD HAVE TO [INAUDIBLE] WE WERE A LITTLE BIT OF A PANIC MODE, AND THEN WE FOUND OUT THERE'S NO NEED FOR IT BECAUSE WE DON'T HAVE THAT ONE CONSIDERATION AND WE CAN WORK THROUGH THAT, AND BUT IN THE FUTURE, LIKE I SAID, IN THE FUTURE, THIS COULD BE AN ISSUE. YEAH, NO, I AGREE. I THINK IT KIND OF WITH THE MAY ELECTION, IT JUST THREW A KINK IN THE, YOU KNOW, OF EVERYTHING. OKAY, MY QUESTIONS ARE ANSWERED. SO I'M OKAY. IF ANYBODY HAS ANY OTHER QUESTIONS, ME AND BOB WILL TRY AND WALK YOU THROUGH IT. ALL RIGHT, I GUESS WE OUGHT TO PROBABLY BEFORE WE HAVE TOO MUCH MORE DISCUSSION, GET A MOTION A SECOND AND ON WHICHEVER WAY WE WANT TO GO . WE PUT THIS AS DISCUSSION ACTION IN CASE WE NEEDED TO TAKE ACTION. AMANDA, DO WE AS FAR AS WHAT WE WOULD NEED TO ACTUALLY DECIDE, SO TO SPEAK, TO ALLOW THIS? WE NEED TO DECIDE TODAY BECAUSE. NO, I JUST I'M ASKING WHAT THE ACTUAL ACTION WOULD BE TO JUST ALLOW THEM TO DO THIS UNDER THESE STIPULATIONS. BASICALLY SAYING THE EMPLOYEES CAN DO IT. THEY JUST HAVE TO FOLLOW THESE FEW LITTLE GUIDELINES. I THINK IT'S KIND OF WORDED BACKWARDS, THOUGH. IT'S NOT REGARDING CALDWELL COUNTY EMPLOYEES WORKING AS PART TIME COLLECTIONS. IT'S REGARDING ELECTION WORKERS TO BECOME PART TIME CALDWELL COUNTY. [00:35:05] [INAUDIBLE] YEAH, SO THE ELECTION WORKERS THAT THEY'RE NOT EMPLOYEES THERE'S NOT AN ISSUE THERE, BUT IF THEY ARE EMPLOYEES AND THEY WANT TO DO IT, THEY HAVE TO TAKE VACATION, AND THAT'S WHAT WE WANT TO MAKE SURE PEOPLE UNDERSTAND. SO YOU'RE GOING TO TAKE VACATION TO GO WORK AT THE ELECTIONS, BUT ALSO, I THINK THERE ARE OTHER INTENT WAS TO HAVE THE PART THE ELECTION WORKERS BECOME [INAUDIBLE]. THAT'S ALL NEW ELECTION WORKERS. THAT WAS A SEPARATE ISSUE, THOUGH. IN THE DISCUSSION, THOUGH, THE PRIMARY DRIVER, WHAT LED TO THIS WAS THE CURRENT COUNTY EMPLOYEES WORKING AS ELECTION WORKERS. THAT'S WHAT THE CURRENT DISCUSSION WAS ABOUT. CORRECT, AND THEN SO THE ACTION I GUESS IT'S ALMOST A TWO-PARTER, LIKE YOU SAID, TO REQUIRE ALL PART TIME ELECTION WORKERS TO NOW BECOME CO COUNTY EMPLOYEES, PART TIME EMPLOYEES, AND THEN THE SECOND WOULD BE ANY CURRENT CALDWELL COUNTY EMPLOYEE THAT HAS A FULL TIME POSITION, HAS TO TAKE VACATION IF THEY WOULD LIKE TO WORK EARLY VOTING OR ELECTION DAY DURING NORMAL BUSINESS HOURS. [CHUCKLING] I APOLOGIZE. THE ITEM I WAS BRIEFED ON TO DO WAS STRICTLY REGARDING CURRENT CALDWELL COUNTY EMPLOYEES, WHICH IS WHY THIS ITEM IS TAILORED THAT WAY. I DON'T SEE THE LANGUAGE THAT WOULD ALLOW YOU ALL TO ACTUALLY DO THE [INAUDIBLE] COMPLICATED FOR ME. I MEAN, AN EMPLOYEE SHOULD BE ABLE TO JUST DO A 1099. THAT'S THE END OF IT. BUT THAT'S THE THING, JUDGE, AT THIS POINT, WHAT IS CONSIDERED A NON EMPLOYEE? WELL, IF THEY DON'T CURRENTLY HOLD EMPLOYMENT WITH CALDWELL COUNTY, THEY'RE NOT AN EMPLOYEE OF CALDWELL COUNTY, BUT THEN THEY DO BECOME WHAT NEEDS TO BE CONSIDERED EMPLOYEE IF THEY EXCEED THE $600 THRESHOLD. WELL, NO, AT THAT POINT YOU 1099 THEM; YOU DON'T HAVE THE 1099 OF THEM IF THEY'RE BELOW THE $600 THRESHOLD AND THERE'S SO MANY RIGHT NOW THAT'S WHY WE'RE HAVING A PROBLEM IS THAT'S WHY IT IS BEST PRACTICE TO TO MAKE EVERY PART TIME ELECTION EMPLOYEE OR PART TIME ELECTION WORKER A CALDWELL COUNTY EMPLOYEE BECAUSE WE HAVE SO MANY WORKERS THAT HAD WORKED THE MAY ELECTION THAT ARE JUST AT THAT LIKE 400 AND $500 THRESHOLD AND THEY'RE NOW GOING TO WORK THE NOVEMBER ELECTION THAT'S GOING TO EXCEED THEM AT THE 600. WE HAVE 58 NEW EMPLOYEES THAT ARE PROJECTED TO WORK OVER THE 600. THERE'S ONLY A SMALL GROUP OF THEM, THAT ARE GOING TO SAY UNDER THAT 600, AND WE JUST DON'T KNOW THAT THEY MIGHT WAKE UP AND WANT TO TAKE ON ADDITIONAL HOURS. THEY MIGHT NOT MAKE IT IN THAT DAY. BELIEVE ME, WITH THAT NUMBER, I'D RATHER NOT MAKE THEM EMPLOYEES, BECAUSE THAT'S WHAT WE HAVE TO PUT THEM IN THE SYSTEM AND ALL THAT. THE OTHER ISSUE IS GOING TO BE IF THEY'RE COUNTY EMPLOYEES, WILL BE DOING A BACKGROUND CHECK ON THEM. YEAH. YEAH. EVERYBODY FROM NOW ON. YEAH, AND YEAH, THAT'S WHY I SAY THIS. THESE EVEN THOSE THESE ARE TEMPORARY ELECTION WORKERS. THAT'S RIGHT. SO THIS STARTED OUT IS HOW DO WE DEAL WITH COUNTY EMPLOYEES, AND IT HAS MORPHED INTO SOMETHING MUCH, MUCH LARGER THAN THAT. WHAT WE HAVE AT HAND WILL NOT ALLOW US TO VOTE ON PEOPLE THAT ARE NOT CURRENTLY COUNTY EMPLOYEES. CORRECT, AND WE GOT TWO CHOICES. WE CAN TABLE IT AND INCLUDE ALL THAT OTHER STUFF AND HAVE A SPECIAL MEETING THREE DAYS FROM NOW. OR WE CAN JUST VOTE ON WHAT TO DO WITH COUNTY EMPLOYEES FOR THE MOMENT, CURRENTLY EMPLOYED COUNTY EMPLOYEES, AND THEN HAVE A SPECIAL MEETING AND COME BACK AND DEAL WITH THE NON COUNTY EMPLOYEES, BUT SINCE IT'S WORDED THE WAY IT'S WORDED ON THE AGENDA, WE CAN'T DO BOTH. I'M SORRY. I AGREE. I DON'T MEAN TO COMPLICATE IT, BUT THAT'S KIND OF WHERE WE'RE AT. I AGREE. WHEN I PLACED THE ITEM ON THE AGENDA, THE DISCUSSION WAS PRIMARILY JUST WAS STRICTLY TAILORED TO THE CURRENT COUNTY EMPLOYEES WORKING AS ELECTION WORKERS. I'M NOT SAYING [INAUDIBLE]. WE CAN COME BACK IN THREE DAYS AND DEAL WITH THE OTHER ISSUE. I'M GOOD WITH THAT IF EVERYBODY ELSE IS. IT'S NOT JUST MY DECISION [INAUDIBLE] VOTE, BUT RIGHT NOW WHAT WE HAVE BEFORE US IS WHAT TO DO WITH OUR CURRENT EMPLOYEES WHO WANT TO WORK AT THE ELECTIONS AND GET PAID. [00:40:03] WELL, AT THAT POINT, I WOULD MOVE TO ALLOW CURRENT CALDWELL COUNTY EMPLOYEES TO WORK AS ELECTION WORKERS WITH THE STIPULATIONS THAT WERE MENTIONED THAT THEY TAKE VACATION. CORRECT, DURING THEIR NORMAL BUSINESS HOURS DUTY CYCLE, AND THEN IF YOU WANT, WE CAN PUT IT BACK ON SPECIAL ELECTION TO DEAL WITH THE REST. SO WE HAVE A MOTION. DO WE HAVE A SECOND? WE HAVE A MOTION AND A SECOND. ANY MORE DISCUSSION? ALL IN FAVOR SAY AYE OPPOSED HEARING NONE MOTION PASSES. THANKS, BOB. ITEM 13 DISCUSSION AND ACTION TO CONSIDER THE APPROVAL OF A RETAINER AGREEMENT WITH ALLISON BASS AND MCGEE [13. Discussion/Action to consider the approval of a Retainer Agreement with Allison, Bass & Magee, LLP for Legal services.] LLP FOR LEGAL SERVICES. AMANDA, IS THIS THE DEAL WITH THE DA? THAT'S CORRECT. SO THERE HAS BEEN A LAWSUIT FILED, AND IT SEEMS PRETTY RANDOM THAT OUR DA WAS INCLUDED IN THE LAWSUIT. THE DISTRICT ATTORNEY DOESN'T SEEM TO BE INTERESTED IN REPRESENTING THE DA'S IN THIS LAWSUIT AGAINST THEM, WHICH NORMALLY WOULD BE THE CASE AND SO WE'VE BEEN ASKED TO AGREE TO DO A RETAINER WITH ALLISON, BASS AND MCGEE. I DON'T SEE THIS GETTING TERRIBLY EXPENSIVE, BUT WE NEED TO DO IT. I MEAN, HE'S IN THAT BOAT, AND I DON'T KNOW THAT I REALLY UNDERSTAND THE LAWSUIT ITSELF IS KIND OF CONFUSING TO ME, BUT I THINK TO ALL OF US, WE'RE NOT QUITE SURE WHAT THE PURPOSE IS, BUT IT'S A CONTROVERSIAL POLITICAL ISSUE, AND THEY JUST THEY'RE SUING AND THEY INCLUDE IT, AND IT'S EXTREMELY RANDOM. DOESN'T SEEM TO BE ALONG PARTY LINES OR ANYTHING ELSE. LIKE THEY JUST GRABBED A HANDFUL OF DAS TO SUE, AND FRED WAS ONE OF THE LUCKY ONES. SO I'D LIKE TO GET A MOTION AND A SECOND, AND IF THERE'S QUESTIONS, WE CAN HAVE A DISCUSSION. SO MOVED. WE HAVE A MOTION TO APPROVE RETAINER AGREEMENT. DO WE HAVE A SECOND? SECOND. OKAY, ANY DISCUSSION? JUST AT A FUTURE EXECUTIVE SESSION, COULD WE HAVE A BRIEFING ON THIS? CAN WE GET AN EXEC ON THIS? I DON'T KNOW IF WE CAN JUST GIVE YOU A BRIEFING NOW. IT'S BEEN ALL OVER THE NEWS. BASICALLY, A LAW FIRM HAS SUED THE ATTORNEY GENERALS, JULIE RINCON, OUT OF WASHINGTON COUNTY, JOSE GARZA OUT OF TRAVIS COUNTY. MR. WEBBER. SONNY MCAFEE OUT OF IT'S ACTUALLY A JUDICIAL DISTRICT, BURNET AND THEN A COUNTY ATTORNEY, AND FROM OUR KNOWLEDGE THEY JUST SELECTED A CRIMINAL DISTRICT ATTORNEY, A DISTRICT ATTORNEY, A COUNTY ATTORNEY. AND IT'S TO MAKE US FILE CHARGES IF AN ABORTION IS SOUGHT IN THE COUNTY. RIGHT NOW, IT'S MAINLY THE ATTORNEY GENERAL'S OFFICE. WE JUST WERE GRACED WITH THE PRESENCE OF BEING IN THE LAWSUIT, AND I SAY WE AS A MR. WEBBER. ANY OTHER DISCUSSION. WE HAVE A MOTION AND A SECOND TO APPROVE THE RETAINER. ALL IN FAVOR, SAY AYE OPPOSED HEARING NONE MOTION CARRIES. ITEM 14 DISCUSSION ACTION TO CONSIDER THE APPROVAL OF A MASS GATHERING PERMIT FILED BY PLAZA SAN MIGUEL. [14. Discussion/Action to consider the approval of a mass gathering permit filed as Plaza San Miguel.] GO AHEAD. HI. IS THAT ALL RIGHT? YEAH. GOOD MORNING, JUDGE. GOOD MORNING, COMMISSIONERS. COURT. MY NAME IS KYLE [INAUDIBLE]. I'M AN ATTORNEY IN AUSTIN. I'M HERE REPRESENTING ARTURO LOPEZ [INAUDIBLE] AND FERNANDO [INAUDIBLE]. SO WE HAVE SUBMITTED TO THE DISTRICT ATTORNEY'S OFFICE THROUGH AMANDA MONTGOMERY, WHO I'VE NOT MET YET, BUT, HELLO, I'M KYLE. OUR APPLICATION FOR A MASS GATHERING PERMIT. THE EVENT DATE IS OCTOBER 28TH, AND IT'S AT THE PLAZA SAN MIGUEL. WE'VE AS PART OF OUR APPLICATION, WE'VE SUBMITTED OUR PLAN OF ACTION AND OUR SECURITY CONTRACTS, PERFORMANCE AGREEMENT CONTRACTS AND THE INFORMATION THAT THE DA AND I BELIEVE THE COMMISSIONERS COURT HAS REQUESTED. [00:45:01] SO WE ARE HERE TO SUBMIT THAT TO YOU AND JUST ASK FOR A VOTE AND APPROVAL FOR THE PERMIT FOR THE 28TH, AND IF YOU HAVE ANY QUESTIONS, I CAN ANSWER, SOME OF THEM, IF THEY'RE REALLY DETAILED, ARTURO MAY BE ABLE TO TO FIELD THOSE. WHAT'S THE EXPECTED ATTENDANCE? I'M SORRY. WHAT IS THE EXPECTED ATTENDANCE? WE'RE THINKING IT'S GOING TO BE AT LEAST OVER 2500 BECAUSE I THINK 2500 OR 3000 IS THE THRESHOLD FOR THE MASS GATHERING PERMIT. SO WE'RE EXPECTING THAT WE'RE CAPPING IT OUT AT 6000. I THINK THE CAPACITY IS BASED ON THE ACREAGE OF THE EVENT LOCATION, AND IT'S MY UNDERSTANDING FROM PLAZA SAN MIGUEL THAT IT'S A QUITE LARGE ACREAGE AND PROPERTY. SO WE'RE CAPPING IT OUT AT 6000 AND EXPECTING OVER 2500-3000. SO SOMEWHERE IN THAT RANGE, AND I JUST DIRECT. IF YOU LOOK IN YOUR BACK UP, YOU'LL SEE THAT THEY HAVE WE HAVE TWO, FIVE, NINE. WELL OVER 20 EITHER CONSTABLE OR SO DEPUTIES THAT WILL BE DOING TRAFFIC VARIOUS SHIFTS OUT ON HIGHWAY 21. CORRECT. BY MY COUNT, I THINK WE HAVE A TOTAL OF 70 SECURITY PERSONNEL, INCLUDING TRAFFIC CONTROL. WE'VE CONTRACTED WITH TWO OTHER PRIVATE SECURITY FIRMS, AS WELL AS THE CONSTABLE'S OFFICE. ALL RIGHT, COMMISSIONERS, DO WE HAVE A MOTION REGARDING THE MASS GATHERING PERMIT? WE HAVE A MOTION FOR APPROVAL. YES, WE HAVE A MOTION FOR APPROVAL FOR THE MASS GATHERING PERMIT. DO WE HAVE A SECOND? SECOND. WE HAVE A MOTION, AND SECOND, ANY FURTHER DISCUSSION? NOT ALL IN FAVOR, SAY AYE OPPOSE HEARING NINE MOTION CARRIES. THANK YOU. ITEM 15 DISCUSSION ACTION REGARDING CASH SHORTAGE AND CALDWELL COUNTY TAX OFFICE DURING ROUTINE AUDIT. [15. Discussion regarding cash shortage in Caldwell County Tax Office during routine audit.] DANIE. YES. SO ON A DAILY BASIS, MY OFFICE RECEIVES IN REVENUE WARRANTS FROM MULTIPLE DIFFERENT DEPARTMENTS. ANY DEPARTMENT THAT'S TAKING ON REVENUE, AND EACH ONE OF THOSE REVENUE PACKETS WE, WE AUDIT BEFORE WE GO AHEAD AND PROCESS INTO OUR FINANCIAL SYSTEM AND RELEASE THAT. SO WE HAVE A FEW PACKETS FROM THE TAX OFFICE AND I'M JUST GOING TO KIND OF GO THROUGH THE MEMO THAT'S ATTACHED IN YOUR BACK UP. THE PURPOSE OF THIS MEMO IS TO INFORM YOU OF A LARGE CASH SHORTAGE FROM THE CALDWELL COUNTY TAX OFFICE. NICOLE COUNTY AUDITOR'S OFFICE RECEIVED A REVENUE WARRANT PACKET CLPKT14584 FROM THE CALDWELL COUNTY TAX OFFICE FOR AUGUST 23RD THROUGH 26TH 2022, WHERE IT WAS FOUND THAT ONE TILL DRAWER NUMBER 250 WAS SHORT $200 IN CASH ON AUGUST 26. UPON THE FINDING OF THE CASH SHORTAGE, A DEEPER INVESTIGATION WAS CONDUCTED IN THE CIRCUMSTANCES RESULTING IN THE CASH SHORTAGE. THE AUDITOR'S OFFICE MET WITH THE TAX OFFICE, ELECTED OFFICIAL, CHIEF DEPUTY AND THE EMPLOYEE OF DRAWER NUMBER 250 TO DISCUSS THE ISSUE ON SEPTEMBER 21ST, 2022. THE SHORTAGE WAS EXPLAINED TO BE DUE TO THE STATE'S DMV SOFTWARE CRASHING DURING A LARGE TRANSACTION ON AUGUST 26, WHERE NOT ALL BUSINESS TRANSACTIONS WERE ACCOUNTED FOR. THE AUDITOR REQUESTED FURTHER BACKUP TO ACCOMPANY THE REVENUE WARRANT. THE BACKUP SHOWED ALL TRANSACTIONS ACCOUNTED FOR AND FOR THE TRANSACTION IN QUESTION TO HAVE BEEN COMPLETED IN FULL. ON AUGUST 30TH, THE TAX OFFICE WAS FOUND TO HAVE VOIDED ALL THOSE TRANSACTIONS IN QUESTION IN THE QUESTIONED ACCOUNT THEN RECHARGE THE TRANSACTIONS AFFECTED BY THE STATE SOFTWARE CRASH. AFTER ATTEMPTING TO CORRECT THE ISSUE, THE TILL WAS FOUND WAS STILL FOUND TO BE SHORT $200 SHORT IN CASH. IT IS SUGGESTED THAT THE CALDWELL COUNTY TAX OFFICE RECONCILE THE CASH SHORTAGE IMMEDIATELY. THE DECISION ON HOW TO RECONCILE THE MONEY BACK TO CALDWELL COUNTY HAS BEEN GIVEN TO THE ELECTED OFFICIAL DARLA LAW. ON SEPTEMBER 21, 2022, THE AUDITOR WAS INFORMED THAT THE $200 CASH HAD BEEN RESTORED TO DRAWER NUMBER 250. THE RECONCILIATION WILL BE CAPTURED IN REVENUE WARRANT FOR THE WEEK OF SEPTEMBER 19 THROUGH THE 23RD 2022. THE AUDITOR'S OFFICE WILL VERIFY THE RECONCILIATION IMMEDIATELY AFTER PROCESSED IN THE REVENUE WARRANT BY THE COUNTY TREASURER. THE AUDITOR'S DEPARTMENT WILL CONTINUE TO CLOSELY MONITOR THE CALDWELL COUNTY TAX OFFICE TRANSACTIONS AND REVENUE. JUST TO KIND OF FOLLOW UP ON THAT, THE REASON WHY THIS ONE IS BEING BROUGHT TO THE COMMISSIONER'S COURT IS BECAUSE THERE WAS ABOUT 5 TO 6 OTHER CASH SHORTAGES THAT WERE ABOUT 20 TO $30 AND IT WAS PROBABLY HAPPENING ABOUT ONCE A WEEK. I HAVE THOSE IN MY OFFICE. WE HAVE RELEASED THEM. I NEVER REALLY GOT A CLEAR EXPLANATION OF WHAT THAT 20 TO $30 WAS MISSING AND IT WAS ALL CASH. USUALLY WHEN THERE'S A SHORTAGE, IT'S A CREDIT CARD OR MONEY ORDER CHECK, AND IT'S JUST USUALLY SMALL HUMAN ERROR, WHICH HAPPENS, BUT THEN WE STARTED SEEING A LITTLE BIT OF A [00:50:05] PATTERN. IT WASN'T A PATTERN ON A CERTAIN DRAWER NUMBER. IT WAS JUST THAT ABOUT ONCE A WEEK, 20 TO $30 WAS COMING MISSING IN CASH. SO I SINCE THIS ONE WAS $200, I WANTED TO BRING THAT AND JUST MAKE YOU GUYS AWARE OF WHAT WAS GOING ON. SINCE THEN, WE HAVEN'T SEEN ANY SHORTAGES. SO, I SAID DISCUSSION AND ACTION, THIS JUST A DISCUSSION ITEM, BUT HAVE THEY PUT ANYTHING IN PLACE THAT YOU'RE AWARE OF AS FAR AS A CHANGE OF PROCEDURE TO MAKE SURE THAT DOESN'T CONTINUE TO HAPPEN? NOT THAT I'M AWARE OF. I SPOKE WITH DARLA LAW AND LET HER KNOW THAT WHEN THIS SORT OF STUFF HAPPENS TO CONTACT US [INAUDIBLE] NEEDS TO COME UP WITH A PROCESS OF SOME KIND OF DISCIPLINARY ACTION FOR ANY OF HER CLERKS COMING UP SHORT ON CASH, I HAVEN'T RECEIVED A NEW PROCEDURE FROM HER SINCE THEN OR A PLAN, BUT I DON'T KNOW WHAT METHOD IT WAS THAT SHE RESTORED THE $200 BACK TO THAT DOOR, BUT IT WAS RESTORED THAT DAY AFTER SPEAKING WITH HER. SO I JUST NEVER REALLY GOT AN ANSWER ON WHY IT WAS WHY IT WAS MISSING. SO THIS OFFICE ISN'T A TWO, THREE, FOUR [INAUDIBLE] OFFICE BECAUSE EVERYBODY'S BUYING TAGS, PAYING TAGS ON CARS, WHATEVER. RIGHT. IS IT NOT POSSIBLE MAYBE HER NOT BEING ABLE TO TAKE CASH THAT PEOPLE CAN SAY, OH, I GOT TO PAY $71 FOR MY CAR TAGS, GO GET A MONEY ORDER, IF YOU'RE GOING TO USE CASH. GET AWAY FROM THE CASH ISSUE. YEAH, AND IT'S REALLY HARD WITH THAT TYPE OF OFFICE, BECAUSE RIGHT NOW I BELIEVE HER OFFICE MIGHT BE THE ONLY ONE THAT DOES HANDLE CASH. EVERYBODY ELSE IS GOING TO CHECK MONEY, ORDER, CASHIER'S CHECK, ANYTHING LIKE THAT, BUT THAT WOULD JUST HAVE TO BE A DISCUSSION, OR ELECTED OFFICIAL DECISION. LET ME CLARIFY. I CAN DEFINITELY RECOMMEND THAT, AND IT HAS BEEN RECOMMENDED. IT'S JUST I THINK IT'S A LITTLE HARD MAYBE TO COME BY THAT BECAUSE OF CERTAIN PEOPLE THAT COME INTO THE TAX OFFICE, THEY DON'T MAYBE HAVE MEANS TO TRAVEL AND GO GET A MONEY ORDER OR I MEAN, I GUESS THEY GET THERE SOMEHOW TO. SO I DON'T KNOW. I CAN REACH OUT TO HER. I JUST KNOW THE AMOUNT OF CASH THAT'S COMING IN THERE IS PRETTY LARGE. IT EXCEEDS AT LEAST 8000 A DAY IN CASH. WELL, I WANT TO CLARIFY WHY I SAID THAT OFFICE IN PARTICULAR, BECAUSE I DO KNOW THAT THE COUNTY CLERK'S OFFICE TAKES CASH BECAUSE PEOPLE COME IN AND THEY GET A COPY OF A DEED AND IT'S $1, $2. SO THAT'S A LITTLE UNDERSTANDABLE [INAUDIBLE] IN THE TAX OFFICE, I CAN'T SEE A DOLLAR $1, $2. NO, NO. THE FEES ARE YEAH, FEES ARE $20 AND ABOVE. SO I CAN DEFINITELY RECOMMEND THAT TO HER. I MEAN, I KNOW THAT THERE'S A WHOLE BUNCH OF OTHER TAXING ENTITIES THAT THE DON'T TAKE CASH. I DID ALSO RECOMMEND TO HER TO HAVE A DOUBLE VERIFICATION AT THE END OF BALANCING AT THE END OF THE DAY, BECAUSE RIGHT NOW IT'S JUST HER. SO IT'S HARD TO UNDERSTAND WHERE THE MONEY DOES GO MISSING. IS IT ONE OF THE CLERKS? IS IT THE ELECTED OFFICIAL, THE CHIEF DEPUTY? THERE'S NO WAY TO COVER ANYBODY--COUNT CHANGE BACK WRONG. EXACTLY. DIFFERENT NUMBERS, NOT SUCH AN EVEN SO, ONE OF THE THINGS WE DID AND DISTRICT CLERK'S OFFICE AND IN THE COUNTY CLERK'S OFFICE WAS EVERY EMPLOYEE HAS THEIR OWN TILL AND THEIR OWN BAG, AND SO I MIGHT MAKE THAT RECOMMENDATION TO THEIR OFFICE THAT THEY EACH HAVE THEIR AN INDIVIDUAL TILL, AND THEY DO. THEY DO. YES. IT'S JUST AFTER THE END OF THE DAY, THEY GET RECONCILED BY DARLA LAW. THERE'S JUST NO OTHER DOUBLE VERIFICATION, IF THAT MAKES SENSE. SO IF DARLA IS RECONCILING THE TILL, IT'S GOING TO BE HER WORD AGAINST HER CLERK'S WORD OF THAT--SHOULD BE DONE WITH THE CLERK. RIGHT. OR A CHIEF DEPUTY OR EVEN WHEN WE GO TO MAKE THE DEPOSIT WITH THE TREASURER, IF WE CAN HAVE A SECOND SIGNATORY. SO I'VE RECOMMENDED THAT. OKAY, JUST KEEP US POSTED, PLEASE, UNTIL WE KNOW THAT IT'S UNDER CONTROL. YES. ALL RIGHT, THANK YOU. ITEM 16 DISCUSSION AND ACTION TO CONSIDER THE APPROVAL OF FINAL DRAFT RFP 22CCP01P I.T. [16. Discussion/Action to consider the approval of final draft RFP 22CCP01P IT Managed Service Providers for Caldwell County. Speaker: Judge Haden/ Carolyn Caro; Backup: 5] MANAGED SERVICES PROVIDERS FOR CALDWELL COUNTY. GOOD MORNING. EXCUSE ME. AS MOST OF YOU ARE AWARE, PROBABLY AROUND I BELIEVE IT WAS JULY OF THIS YEAR, WE DID LOSE OUR I.T. DIRECTOR. SINCE THEN WE HAVE, AS A COUNTY, BEGUN THE PROCESS OF DISSOLVING OUR I.T. [00:55:08] DEPARTMENT AND WE ARE SEEKING TO HAVE AN OUTSIDE SERVICE COME IN TO MANAGE ALL OF OUR I.T. NEEDS. SO WHAT THIS IS, IS ME REQUESTING PERMISSION TO BEGIN THE BID PROCESS AND TO START PUTTING ADS IN THE PAPERS AND TO POST IT ON THE COUNTY WEBSITE SO THAT WE CAN START GETTING SOME PROPOSALS IN AND START GETTING OUR I.T. SITUATION A LITTLE MORE UNDER CONTROL. VERY GOOD. WE ARE CURRENTLY USING AN OUTSIDE SERVICE. THEY'VE DONE A GREAT JOB, BUT WE HAVE TO GO OUT FOR BID ON THIS. OKAY, COMMISSIONERS, DO WE HAVE A MOTION TO APPROVE FINAL DRAFT RFP 22CCP01P? SO MOVED. WE HAVE A MOTION. DO WE HAVE A SECOND? WE HAVE A MOTION, AND SECOND. ALL IN FAVOR SAY AYE. OPPOSED HEARING NONE, MOTION CARRIES. ITEM 17 DISCUSSION ACTION TO CONSIDER APPROVAL TO SOLICIT PROPOSAL OF FINAL DRAFT RFP 22CCP01P I.T. [17. Discussion/Action to consider the approval to solicit proposal of final draft RFP 22CCP01PT IT Managed Services Providers for Caldwell County.] MANAGED SERVICES PROVIDERS FOR CALDWELL COUNTY. THIS IS JUST SEEKING APPROVAL TO GO AHEAD AND REACH OUT TO THE LOCAL PAPERS AND TO START RUNNING THESE ADS. OKAY, THANK YOU. COMMISSIONERS, DO WE HAVE A MOTION TO APPROVE? WE HAVE A MOTION. DO WE HAVE A SECOND? SECOND. WE HAVE A MOTION AND SECOND. ANY FURTHER DISCUSSION? NOT. ALL IN FAVOR SAY AYE. OPPOSED HEARING NONE MOTION CARRIES. THANK YOU. THANK YOU. ITEM 18 DISCUSSION ONLY OF GLO INFRASTRUCTURE GRANT ROADS. [18. Discussion of GLO infrastructure grant roads.] THANK YOU, JUDGE. COMMISSIONERS, GOOD MORNING. JUST A COUPLE OF ITEMS FROM MY PERSPECTIVE BRING UP TO DATE ON WHAT HAS OCCURRED SINCE WE MET LAST. WE HAVE ASKED FOR AN EXTENSION, A 90-DAY EXTENSION THROUGH THE GLO ON THIS PARTICULAR PROJECT. ONE, IT TAKES SEVERAL DAYS TO GET ALL OF OUR FINANCIAL ACCOUNTING RECORDS, INVOICES PROCESSED AND PAID FOR, AND ALSO IN THAT 90 DAY EXTENSION REQUEST WAS FOR CONSTRUCTION PURPOSES. WE HAVE RECEIVED FROM THE CONTRACTOR A SCHEDULE OF EVENTS THAT SHOWS THEY THINK THEY CAN DO THE WORK. THIS IS AT BIGGS ROAD, WITHIN A 60-DAY TIME PERIOD. WORK IS TO BEGIN ON OCTOBER THE 17TH. WE HAVE NOTIFIED THE SCHOOL DISTRICT, FIRST RESPONDERS, THE LANDOWNERS IN THE AREA OF THE PENDING CONSTRUCTION THAT'S TAKING PLACE. SIGNAGE WILL BE ESTABLISHED AND I'LL NOW YIELD THE TIME TO DAVID CLARK [INAUDIBLE] FOR AN UPDATE OF WORKING WITH THE CONTRACTOR. THANK YOU. GOOD MORNING, JUDGE. GOOD MORNING, COMMISSIONERS. AS DENNIS MENTIONED, WE ARE NOW SETTING OUR SIGHTS ON BIGGS ROAD. WORK IS SET TO BEGIN MONDAY, OCTOBER 17TH, THIS FOLLOWING MONDAY. AT THE MOMENT, POLITICAL, WITTER AND BLACK ANKLE SITES ARE COMPLETE. CONTRACTOR HAS ADDRESSED ALL PUNCH LIST ITEMS. I COMPLETED MY REVIEW LAST WEEK AND WE WILL BE SUBMITTING AS-BUILTS AND LETTERS OF CONCURRENCE FOR ALL THREE SITES. SHOULD BE THIS WEEK DEFINITELY BY THE END OF THE WEEK WE'RE TRYING TO GET THINGS WRAPPED UP BY WEDNESDAY TO GET THAT TIMELY, SUBMIT THAT TO THE COUNTY AS SOON AS COUNTY ACCEPTS AND APPROVES ACCEPTANCE OF THOSE SITES, THE WARRANTY PERIOD BEGINS, AND PER YOUR REQUEST, WE'RE GOING TO HAVE THE WARRANTY PERIOD BEGIN ON THE SAME DATE FOR POLITICAL, BLACK ANKLE AND WITTER ROAD TRAFFIC CONTROL AND MESSAGE BOARDS ARE IN PLACE FOR THE BIGGS ROAD CLOSURE. TRAFFIC CONTROLS ARE LAID DOWN AT THE MOMENT. MESSAGE BOARDS ARE INSTALLED AND ON SITE AT BOTH ENDS OF THE BIGGS ROAD CLOSURE, LETTING FOLKS KNOW THAT THE ROAD WILL BE CLOSED STARTING THE 17TH. THE CURRENT FORECAST SHOWS RAIN ON MONDAY AND TUESDAY, THE 17TH AND 18TH. WHAT TENDS TO HAPPEN AS TIME GOES ON IS THAT USUALLY PUSHES OUT OR DECREASES. WE'LL KEEP AN EYE ON IT THIS WEEK. IF IT STILL LOOKS LIKE IT'S GOING TO RAIN ON MONDAY, I'LL TALK WITH THE CONTRACTOR AND GET A STRATEGY FOR WHETHER WE NEED TO KEEP THE ROAD OPEN AND LET RAINS GO THROUGH AND THEN KNOCK THE ROAD DOWN. OR IF IT'S A BETTER IDEA TO GO AHEAD, SHUT DOWN THE ROAD, LET THE CREEK DRAIN THROUGH AND REMOVE THE CROSSING SO THAT WE DON'T HAVE WATER STACKING UP. AS OF THIS MORNING, THERE WAS NOT ANY STANDING WATER, SO THAT SHOULDN'T BE AN ISSUE, BUT IF IT DOES RAIN, OBVIOUSLY WE'VE GOT A MESSY SITUATION THAT WE'RE TRYING TO AVOID. AS DENNIS INDICATED, THE SCHEDULE LOOKS LIKE THEY SHOULD BE ABLE TO COMPLETE THE SITE BY THE SECOND WEEK OF DECEMBER. THAT'S INCLUDING THE THANKSGIVING HOLIDAY. WE'RE HOPEFUL THAT IS GOING TO BE THE CASE. THE SURVEY AND LOCATES THAT WE'VE CALLED IN DID NOT REVEAL ANY CONFLICTING CONSTRUCTION OR EXCUSE ME, UTILITY CONFLICTS IN THE AREA, AND [01:00:05] JUDGING BY THE PROGRESS AT THE WITTER ROAD SITE, WE BELIEVE THIS SHOULD BE A RELATIVELY SIMPLE, STRAIGHTFORWARD KNOCK ON WOOD CONSTRUCTION SITE. ALL RIGHT, COMMISSIONERS, ANY QUESTIONS? DAVID, FIRST, I APPRECIATE YOU BEING HERE TODAY. THERE WERE TWO ITEMS AT THE LAST COURT THAT JUST JUST I KNOW THE ANSWERS TO, BUT JUST SO THE REST OF THE COURT CAN HEAR IT, A QUESTION BY COMMISSIONER SHELTON ABOUT A CONCRETE RIP WRAP DISPOSAL ON BLACK ANKLE, AND THEN THERE WAS A QUESTION ABOUT CHOICE ON PAVING MATERIALS FOR ALL FOR THE THREE CURRENT ONES THAT HAVE BEEN COMPLETED. CAN YOU JUST DISCUSS THOSE FOR EVERYBODY'S BENEFIT? SO THE RIP WRAP MATERIAL ON BLACK ANKLE ROAD, TXDOT ALLOWS THE USE OF RECYCLED CONCRETE MATERIALS FOR RIP WRAP AS LONG AS IT MEETS THE SIZE OF GRADATION AND IS FREE OF DEBRIS LIKE WOOD, REBAR OR ANYTHING LIKE THAT. WE DID CONFIRM THAT THE CONCRETE THAT THEY USED WAS A LOT OF THE SPOILS AND EXTRA FROM POURING THE CONCRETE CULVERT AND BRIDGE RAIL AND EVERYTHING AT THAT SITE. WE DID CONFIRM THAT IT'S FREE OF MATERIAL. IT'S IN PLACE AS SHOWN IN THE PLANS, AND OVER TIME, VEGETATION WILL GROW UP THROUGH THE CRACKS IN THE CONCRETE. THE GOAL IS BASICALLY TO STABILIZE THE SUB GRADES. THE EROSION DOES NOT AFFECT THE CULVERT CROSSING, AND IN OUR OPINION AND AFTER SITE INSPECTION, EVERYTHING IS PLACED AS IT SHOULD BE AND MEETS TXDOT CRITERIA AGAINST WHICH IT WAS DESIGNED. SO THAT'S THE BLACK ANKLE SITE FOR THE OTHER THE PAVING MATERIAL, THE CONTRACT FOR ALL FOUR SITES INCLUDED A BID ALTERNATE FOR HOT MIX ASPHALT. THE STANDARD CONTRACT SPECIFIED WAS CALLED CHIP SEAL TO COARSE CHIP SEAL BASICALLY OF AN EMULSIFIER AND THEN LIMESTONE AGGREGATE. WE GAVE THE CONTRACTOR THE CHOICE, BUT ALSO MET DURING OUR BIWEEKLY CONSTRUCTION MEETINGS OF WHICH PAVEMENT MATERIAL WAS PRIORITIZED OR PREFERRED. THE COUNTY DIDN'T HAVE REALLY A PRIORITY. WJC DIDN'T HAVE A PRIORITY. WE KNOW THAT CHIP SEAL IS A PRETTY EASY INSTALLATION AND IS TYPICALLY USED BY UNIT ROAD FOR PAVEMENT AREAS, AND A LOT OF TIMES AT THESE SITES THERE'S NOT REALLY A GREAT ASPHALT PAVEMENT ON AT THE LIMITS ON THE ACTUAL ROAD ITSELF. BIGGS ROAD ESPECIALLY IS PRETTY MUCH GRAVEL THE ENTIRE WAY UP TO THE EXISTING SITE, AND IT LOOKS LIKE IT WAS MAYBE A CHIP SEAL AT ONE POINT, BUT IT'S HEAVILY [INAUDIBLE] AT THIS POINT. THE WHAT I BELIEVE WE'LL TRY AND DO AT THE BIGGS ROAD SITE IS THE CHIP SEAL AS WELL. IF THE COUNTY OR WJC PREFERS HOT MIX, WE WILL DISCUSS THAT WELL IN ADVANCE OF THE PAVEMENT PLACEMENT JUST TO MAKE SURE EVERYONE'S ON THE SAME PAGE AND WE HAVE THE APPROPRIATE RATES, QUANTITIES AND ITEMS PREPARED BEFOREHAND. BUT THAT WAS THE DECISION BASIS THAT WE DID FOR POLITICAL BLACK ANKLE AND WITTER WAS CHIP SEAL IS PRETTY STANDARD APPLICATION THAT ROADS USED TO SEEING AND USED TO MAINTAINING. THAT'S ALL I HAVE. ALL RIGHT, THANK YOU. THANK YOU. THANK YOU. ITEM 19 DISCUSSION ACTION TO CONSIDER THE APPROVAL OF PUBLIC IMPROVEMENTS AND COUNTY LINE ESTATES FOR PERMANENT COUNTY MAINTENANCE AND RELEASE OF [19. Discussion/Action to consider the approval of public improvements in County Line Estates for permanent county maintenance and a release of the maintenance bond.] MAINTENANCE BOND. DONALD. YEAH, THE DEVELOPER DID THE PUNCH LIST A COUPLE OF WEEKS AGO AND EVERYTHING LOOKS GOOD. COMMISSIONERS. I'LL MOVE TO APPROVE ITEM 19. WE HAVE A MOTION TO APPROVE THE APPROVAL OF PUBLIC IMPROVEMENTS, COUNTY LINE ESTATES AND RELEASE OF MAINTENANCE BOND. DO WE HAVE A SECOND? SECOND. WE HAVE MOTION, AND SECOND, ALL IN FAVOR, SAY AYE. OPPOSED HEARING NONE, MOTION CARRIES. ITEM 20 DISCUSSION ACTION TO CONSIDER THE APPROVAL OF AN ORDER AUTHORIZING THE FILING OF A FINAL PLAT SHORT FORM PROCEDURE FOR FOX FOXTAIL FARMS LOCATED ON [20. Discussion/Action to consider the approval of an Order authorizing the filing of a Final Plat (Short Form Procedure) for Fox Tail Farms located on Fox Road.] FOX ROAD. GOOD MORNING. THIS IS JUST A SIMPLE SHORT FORM PLAT OF FOUR LOTS RIGHT OFF OF FOX LANE. THERE IS A SIMPLE THING. ALL THE ATTACHMENTS ARE IN THE BACKUP. JUST TWO SMALL THINGS THAT NEED TO BE CORRECTED. THIS IS ACTUALLY COMMISSIONER WESTMORELAND, NOT COMMISSIONER SHELTON'S PRECINCT, AND ON THE APPROVED PLAT THERE'S JUST A NAME CHANGE THAT NEEDS TO BE DONE AND ADDRESSED. I WILL MAKE SURE THAT'S DONE DURING THE [INAUDIBLE] AND I'M JUST LOOKING FOR APPROVAL IN THE SHORT FORM PLAT. COMMISSIONERS WE HAVE A MOTION TO APPROVE ORDER AUTHORIZING THE FINAL THE FILING OF A FINAL SHORT FORM PROCEDURE FOR FOXTAIL FARMS. SO MOVED. WE HAVE A MOTION. WE HAVE A SECOND. [01:05:02] DISCUSSION? ALL IN FAVOR SAY AYE THANK YOU. MOTION CARRIES ITEM 21 DISCUSSION ACTION TO CONSIDER THE APPROVAL OF THE CALDWELL COUNTY RIFLE-RESISTANT BODY ARMOR GRANT FROM THE [21. Discussion/Action to consider the approval of the Caldwell County Rifle-Resistant Body Armor Grant from the Texas Department of Public Safety to provide 57 tactical armor vests for Sheriffs Office and Constables' personal.] TEXAS DEPARTMENT OF PUBLIC SAFETY TO PROVIDE 57 TACTICAL ARMOR VESTS FOR SHERIFF'S OFFICE AND CONSTABLE PERSONNEL. THANK YOU, JUDGE. IT WAS IN FEBRUARY OF THIS YEAR THAT WE SUBMITTED A GRANT PROPOSAL TO THE TEXAS DEPARTMENT OF PUBLIC SAFETY REQUESTING RIFLE RESISTANT BODY ARMOR FOR THE SHERIFF'S OFFICE AND CONSTABLES OFFICE'S PERSONNEL. YOU WERE ALL AWARE THAT THE PRESSURES OF ECONOMIC HARDSHIPS HAVE INCREASED THE FREQUENCY OF VIOLENT BEHAVIORS AMONG RESIDENTS AND LAW ENFORCEMENT STAFF DURING WHAT USED TO BE ROUTINE TRAFFIC STOPS RESPONDING TO VIOLENT DOMESTIC CALLS AND EVEN MORE THREATENING INCIDENTS WHEN CARRYING OUT EVICTION NOTICES. ON OCTOBER 6TH LAST WEEK, WE RECEIVED NOTIFICATION FROM THE TEXAS DEPARTMENT OF PUBLIC SAFETY OF THE AWARDING OF A $42,804.15 GRANT TO PURCHASE 57 UNITS OF BODY ARMOR FOR OUR LAW ENFORCEMENT PERSONNEL. THERE IS NO LOCAL MATCH REQUIREMENT FOR THIS GRANT. THE GRANT START DATE IS OCTOBER 1ST OF 2022, AND THE END DATE IS SEPTEMBER 30TH OF 2023. I COME BEFORE YOU TODAY ASKING THE COURT TO ACCEPT THE GRANT AWARD, AND IF APPROVED, I CAN THEN WORK WITH THE TEXAS DEPARTMENT OF PUBLIC SAFETY AND OUR LOCAL ENFORCEMENT, LAW ENFORCEMENT PERSONNEL IN SECURING THE VEST. THESE VESTS WILL BE CUSTOM FITTED PER LAW ENFORCEMENT PERSONNEL. SO IT'LL TAKE SOME TIME TO GET THE MEASUREMENTS DONE AND SO FORTH, BUT WE CAN NOW, IF APPROVED, WE CAN PROCEED IN GETTING THE 57 UNITS OF RIFLE RESISTANT BODY ARMOR. I ASK FOR YOUR APPROVAL. COMMISSIONERS. OKAY, WE HAVE A MOTION TO APPROVE THE BODY ARMOR GRANT. DO WE HAVE A SECOND? SECOND. WE HAVE A MOTION AND SECOND. ALL IN FAVOR, SAY AYE. OPPOSED HEARING NONE MOTION CARRIES. THANK YOU. THANK YOU. [INAUDIBLE] DENNIS. YEAH, THAT'S AWESOME. YEAH, THAT'S A CONSIDERABLE CHUNK OF CHANGE FOR US. YEAH, IT'S A BIG DEAL. WE'RE GOING TO GO AHEAD AND GO INTO EXECUTIVE SESSION AT 10:07, PURSUANT TO TEXAS GOVERNMENT CODE SECTIONS 551.071 AND [22. EXECUTIVE SESSION Pursuant to Texas Government Code Sections 551.071 and 551.087, consultation with counsel and deliberation regarding economic development negotiations associated with Project Exodus. Possible Action may follow in open court.] 551.087. CONSULTATION WITH COUNCIL AND DELIBERATION REGARDING ECONOMIC DEVELOPMENT NEGOTIATIONS ASSOCIATED WITH PROJECT EXODUS. POSSIBLE ACTION MAY FOLLOW IN OPEN COURT. OKAY, WE'RE GOING TO GO AHEAD AND CLOSE OUR EXECUTIVE SESSION AT 11:17 PURSUANT TO TEXAS GOVERNMENT CODE SECTIONS 551.071, 551.087. CONSULTATION WITH COUNCIL AND DELIBERATION REGARDING ECONOMIC DEVELOPMENT, NEGOTIATIONS WITH PROJECT EXODUS AND NO ACTION WILL BE TAKEN AT THIS TIME. SO THAT LEADS US TO ITEM FOUR MOTION TO ADJOURN. I'LL MAKE THE MOTION. WE HAVE A MOTION TO ADJOURN. DO WE HAVE A SECOND? SECOND, WE HAVE A MOTION AND SECOND. ALL IN FAVOR SAY AYE. OPPOSED, HEARING NONE; WE'RE ADJOURNED AT 11:18. * This transcript was compiled from uncorrected Closed Captioning.