WORKSHOP (No Action): Report from program manager on remodeling of the new Caldwell County Judicial and Service Center. No action will be taken at this time.
Call Meeting to order. 2014.07.14.01 Invocation. Lockhart Ministry Alliance. 2014.07.14.02 Pledge of Allegiance to the Flags. (Texas Pledge: Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible). 2014.07.14.03 Announcements: Items or comments from Court Members or Staff.
Citizens' Comments: At this time any person may speak to Commissioners Court if they have filled out a Caldwell County Commissioners Court Participation Form. Comments will be limited to four (4) minutes per person. No action will be taken on these items and no discussion will be had between the speaker(s) and members of the Court. The Court does retain the right to correct factual inaccuracies made by the speakers. (If longer than 30 minutes, then the balance of comments will continue as the last agenda item of the day).
Consent Agenda. (Any member of the Court may request that an item within the Consent Agenda to be moved to the Regular Agenda for further discussion and action). A. Pay Bills in the amount of $1,047,659.04 for July 14th, 2014. C. To approve Commissioners Court Minutes for June 17th, 2014. D. To approve renewal of Continuation Certificate Bond No. 71141347 for Larry Roberson, Auditor for Caldwell County in the amount of $100,000.00 beginning August 1, 2014 and ending August 1, 2015. Cost: $350. E. To approve renewal of Continuation Certificate Bond No. 71165154 for Diana Mendieta, Chief Deputy Clerk for Caldwell County in the amount of $100,000.00 beginning August 31, 2014 and ending August 31, 2015. Cost: $350. F. To approve renewal of Continuation Certificate Bond No. 70351699 for 20 Deputy Constables for Caldwell County in the amount of $1,000.00 for each Constable beginning August 1, 2014 and ending August 31, 2015. Cost: $142. G. To approve the Financial Report for Caldwell County Emergency Services District #2 for the year ending December 31, 2013 to comply with the yearly reporting to the Caldwell County Judge's Office. H. To approve the 2013 Financial Report for the McMahan Volunteer Fire Department as required by Paragraph 8 of the Rural Fire Protection Service Contract with Caldwell County to comply with the yearly reporting to the Caldwell County Judge's Office.
Reports. Elections Department Report - Pamela Ohlendorf Septic and Subdivision Report - Kasi Miles Treasurer's Report - Lori Rangel
2014.07.14.07 Special Presentations. None. 2014.07.14.08 Discussion/Action regarding a proposal from Caldwell County Appraisal District to purchase 0.60 acre out of 1.136 acre of land located at the northeast corner of the new Judicial Center on Highway 183, Lockhart for an amount of $45,000. Cost: TBD; Speaker: Judge Bonn/Mary LaPoint, Chief Appraiser; Backup: 1.
Discussion/Action to approve the price quotes for new furniture for the new Judicial Service Center. Cost: TBD; Speaker: Judge Bonn/Commissioner Munoz/Les Reddin; Backup: 1.
Discussion/Action to approve Invoice #208 for June 2014 timesheet for Les Reddin, LongLife Projects in the amount of $5,400 for the Judicial Service Center project management work. Cost: $5,400; Speaker: Judge Bonn; Backup: 1.
Discussion/Action to approve Application and Certificate for Payment #6 for Braun and Butler Construction in the amount of $640,648.65 for the Caldwell County Judicial Center. Cost: $640,648.65; Speaker: Judge Bonn; Backup: 1.
Discussion/Action to approve Invoice #5 from Aulick & Associates in the amount of $5,000 (40 hours at $125/hour) for consultant services for the period of June 1st - 30th, 2014, regarding transportation projects for Caldwell County. Cost: $5,000; Speaker: Judge Bonn; Backup: 1.
Discussion/Action to ratify the addendum to Chapter 381 Economic Development Incentive Agreement between Caldwell County and Fashion Glass and Mirror, L.L.C. Cost: None; Speaker: Judge Bonn; Backup: 1.
Discussion/Action regarding Burn Ban for Caldwell County. Cost: None; Speaker: Martin Ritchey; Backup: None.
Discussion/Action update concerning disposition of retired EMS ambulance that is currently parked at the Unit Road Department. Cost: None; Speakers: Judge Bonn; Backup: 1.
Discussion/Action for the court to authorize Judge Bonn and Auditor Larry Roberson to have a "Market Analysis" of County Justice and Tax office buildings performed by LCRA Commercial Real Estate staff and to proceed with selection of a commercial appraiser, receive appraisal, and solicit bids for said properties. Cost: TBD; Speaker: Judge Bonn; Backup: 1.
Discussion regarding placement of the museum clock used as the centerpiece for the Courthouse Museum on the first floor to be located outside of the County Clerk's office underneath the stairwell (clock measurements - 42"L x 32"W x 60" H). Cost: None; Speaker: Judge Bonn; Backup: 1.
Discussion/Action to approve additional expenditures of $54,759.61 for the bridge and culvert replacement at Oak Grove Road (CR 127) to TxDOT due to the original construction estimate of $105,500 which is below the actual construction bid of $160,259.61. Cost: $54,759.61; Speaker: Judge Bonn/Larry Roberson; Backup: 1.
Discussion/Action to approve the advanced funding of principal and interest on the Series 2007 Certificates of Obligation from the Debt Service Fund reserves. Cost: $502,859.85; Speakers: Judge Bonn/Larry Roberson; Backup: 1.
Discussion/Action regarding the use of the remaining balance of funds from the proceeds of the 2010 Certificate of Obligation. Cost: None; Speakers: Judge Bonn/Curtis Weber; Backup: 1.
Discussion/Action regarding the management of Caldwell County Indigent Burials Department assignment to Tina Lynch in the County Judge's office and the procurement of necessary software for the position. Use of Accurint by LexisNexis is software program for determining eligibility at a monthly cost of $130.00 for unlimited usage. Cost: $1,560 per year; Speaker: Judge Bonn; Backup: 1.
Discussion/Action in regards to Section 3.01(d) back up material of the Rules of Procedure, Conduct and Decorum for all Commissioners Court meetings. Cost: None; Speaker: Judge Bonn; Backup: 1.
Discussion/Action concerning approval of salaries, expenses, or allowances for elected county and precinct officials pursuant to §152.013(a) of the Local Government Code. Cost: None; Speaker: Judge Bonn; Backup: 1.
Discussion concerning relocation of departments in the courthouse. Cost: None; Speaker: Larry Roberson; Backup: 1.
Budget workshop concerning the 2014-2015 annual budget. No action will be taken at this time.
WORKSHOP (No Action): Report from program manager on remodeling of the new Caldwell County Judicial and Service Center. No action will be taken at this time.
Call Meeting to order. 2014.07.14.01 Invocation. Lockhart Ministry Alliance. 2014.07.14.02 Pledge of Allegiance to the Flags. (Texas Pledge: Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible). 2014.07.14.03 Announcements: Items or comments from Court Members or Staff.
Citizens' Comments: At this time any person may speak to Commissioners Court if they have filled out a Caldwell County Commissioners Court Participation Form. Comments will be limited to four (4) minutes per person. No action will be taken on these items and no discussion will be had between the speaker(s) and members of the Court. The Court does retain the right to correct factual inaccuracies made by the speakers. (If longer than 30 minutes, then the balance of comments will continue as the last agenda item of the day).
Consent Agenda. (Any member of the Court may request that an item within the Consent Agenda to be moved to the Regular Agenda for further discussion and action). A. Pay Bills in the amount of $1,047,659.04 for July 14th, 2014. C. To approve Commissioners Court Minutes for June 17th, 2014. D. To approve renewal of Continuation Certificate Bond No. 71141347 for Larry Roberson, Auditor for Caldwell County in the amount of $100,000.00 beginning August 1, 2014 and ending August 1, 2015. Cost: $350. E. To approve renewal of Continuation Certificate Bond No. 71165154 for Diana Mendieta, Chief Deputy Clerk for Caldwell County in the amount of $100,000.00 beginning August 31, 2014 and ending August 31, 2015. Cost: $350. F. To approve renewal of Continuation Certificate Bond No. 70351699 for 20 Deputy Constables for Caldwell County in the amount of $1,000.00 for each Constable beginning August 1, 2014 and ending August 31, 2015. Cost: $142. G. To approve the Financial Report for Caldwell County Emergency Services District #2 for the year ending December 31, 2013 to comply with the yearly reporting to the Caldwell County Judge's Office. H. To approve the 2013 Financial Report for the McMahan Volunteer Fire Department as required by Paragraph 8 of the Rural Fire Protection Service Contract with Caldwell County to comply with the yearly reporting to the Caldwell County Judge's Office.
Reports. Elections Department Report - Pamela Ohlendorf Septic and Subdivision Report - Kasi Miles Treasurer's Report - Lori Rangel
2014.07.14.07 Special Presentations. None. 2014.07.14.08 Discussion/Action regarding a proposal from Caldwell County Appraisal District to purchase 0.60 acre out of 1.136 acre of land located at the northeast corner of the new Judicial Center on Highway 183, Lockhart for an amount of $45,000. Cost: TBD; Speaker: Judge Bonn/Mary LaPoint, Chief Appraiser; Backup: 1.
Discussion/Action to approve the price quotes for new furniture for the new Judicial Service Center. Cost: TBD; Speaker: Judge Bonn/Commissioner Munoz/Les Reddin; Backup: 1.
Discussion/Action to approve Invoice #208 for June 2014 timesheet for Les Reddin, LongLife Projects in the amount of $5,400 for the Judicial Service Center project management work. Cost: $5,400; Speaker: Judge Bonn; Backup: 1.
Discussion/Action to approve Application and Certificate for Payment #6 for Braun and Butler Construction in the amount of $640,648.65 for the Caldwell County Judicial Center. Cost: $640,648.65; Speaker: Judge Bonn; Backup: 1.
Discussion/Action to approve Invoice #5 from Aulick & Associates in the amount of $5,000 (40 hours at $125/hour) for consultant services for the period of June 1st - 30th, 2014, regarding transportation projects for Caldwell County. Cost: $5,000; Speaker: Judge Bonn; Backup: 1.
Discussion/Action to ratify the addendum to Chapter 381 Economic Development Incentive Agreement between Caldwell County and Fashion Glass and Mirror, L.L.C. Cost: None; Speaker: Judge Bonn; Backup: 1.
Discussion/Action regarding Burn Ban for Caldwell County. Cost: None; Speaker: Martin Ritchey; Backup: None.
Discussion/Action update concerning disposition of retired EMS ambulance that is currently parked at the Unit Road Department. Cost: None; Speakers: Judge Bonn; Backup: 1.
Discussion/Action for the court to authorize Judge Bonn and Auditor Larry Roberson to have a "Market Analysis" of County Justice and Tax office buildings performed by LCRA Commercial Real Estate staff and to proceed with selection of a commercial appraiser, receive appraisal, and solicit bids for said properties. Cost: TBD; Speaker: Judge Bonn; Backup: 1.
Discussion regarding placement of the museum clock used as the centerpiece for the Courthouse Museum on the first floor to be located outside of the County Clerk's office underneath the stairwell (clock measurements - 42"L x 32"W x 60" H). Cost: None; Speaker: Judge Bonn; Backup: 1.
Discussion/Action to approve additional expenditures of $54,759.61 for the bridge and culvert replacement at Oak Grove Road (CR 127) to TxDOT due to the original construction estimate of $105,500 which is below the actual construction bid of $160,259.61. Cost: $54,759.61; Speaker: Judge Bonn/Larry Roberson; Backup: 1.
Discussion/Action to approve the advanced funding of principal and interest on the Series 2007 Certificates of Obligation from the Debt Service Fund reserves. Cost: $502,859.85; Speakers: Judge Bonn/Larry Roberson; Backup: 1.
Discussion/Action regarding the use of the remaining balance of funds from the proceeds of the 2010 Certificate of Obligation. Cost: None; Speakers: Judge Bonn/Curtis Weber; Backup: 1.
Discussion/Action regarding the management of Caldwell County Indigent Burials Department assignment to Tina Lynch in the County Judge's office and the procurement of necessary software for the position. Use of Accurint by LexisNexis is software program for determining eligibility at a monthly cost of $130.00 for unlimited usage. Cost: $1,560 per year; Speaker: Judge Bonn; Backup: 1.
Discussion/Action in regards to Section 3.01(d) back up material of the Rules of Procedure, Conduct and Decorum for all Commissioners Court meetings. Cost: None; Speaker: Judge Bonn; Backup: 1.
Discussion/Action concerning approval of salaries, expenses, or allowances for elected county and precinct officials pursuant to §152.013(a) of the Local Government Code. Cost: None; Speaker: Judge Bonn; Backup: 1.
Discussion concerning relocation of departments in the courthouse. Cost: None; Speaker: Larry Roberson; Backup: 1.
Budget workshop concerning the 2014-2015 annual budget. No action will be taken at this time.