Call Meeting to Order. Invocation. Lockhart Ministerial Alliance Pledge of Allegiance to the Flags. (Texas Pledge: Honor the Texas Flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible), Announcements. Items or comments from Court members or staff. Citizens' Comments. At this time any person may speak to Commissioners Court if they have filled out a Caldwell County Commissioners Court Participation Form. Comments will be limited to four (4) minutes per person. No action will be taken on these items and no discussion will be had between the speaker(s) and members of the Court. The Court does retain the right to correct factual inaccuracies made by the speakers. (If longer than 30 minutes, then the balance of comments will continue as the last agenda item of the day).
CONSENT AGENDA. (The following consent items may be acted upon in one motion). 1. Approve payment of County invoices in the amount of $ 325,043.76. 2. Ratify re-occurring County payments in the amount of: A. S 290,492.82 (Payroll for 07/16/2018 - 07/31/2018) B. $ 86,218.82 (Payroll for 07/16/2018 - 07/31/2018) C $ 163,256.22 (Department of Motor Vehicle Fees) D. $ 380,230.90 (Texas Motor Vehicle Sales/Use Tax and Surcharge) E. $ 17,365.50 (Texas Motor Vehicle Registration Surcharge/Title Application Fees) F. $ 1,398.65 (Texas Boat and Boat Motor Sales and Use Tax Report) 3. Approve payment and accept Renewal of Surety Bond # 63317145 for County Auditor, Barbara Gonzales for a term of one year beginning on August 16, 2018. 4. Accept the Notice of Public Hearing to consider the proposed 2018 Appraisal District Budget from the Caldwell County Appraisal District. 5. Approve Budget Amendment #23 to approve decreasing budget line item 002-1101-4630 / Seal Coating in the amount of $10,000 and increasing budget line item 002-1101-5310 / Machinery and Equipment in the amount of $10,000 netting a $0 cost to Unit Road.
Lori Ran gel. County Treasurer: Quarterly Investment Report for Quarter Ending 03/31/2018 Quarterly Investment Report for Quarter Ending 06/30/2018
Elsie Lacey - 4-H Interpretation Graham Moore - Alliance Regional Water Authority
Discussion/Action regarding the burn ban. Cost: None; Speaker: Judge Schawe / Carine Chalfoun; Backup: None.
Discussion/Action to consider making a donation to the Seton Hays Foundation Gala to benefit the areas of greatest need at Seton Medical Center Hays and Seton Edgar B. Davis Children's Care-A Van. Cost: TBD; Speaker: Commissioner Moses / Megan Pumarejo; Backup: None.
Discussion/Action consideration and approval of an order authorizing the issuance of "Caldwell County, Texas Combination Tax and Limited Pledge Revenue Certificates of Obligation, Series 2018"; providing for the payment of said certificates by the levy of an ad valorem tax upon all taxable property within the county and further securing said certificates by a lien on and pledge of the pledged revenues derived from the operation of the County Jail; providing the terms and conditions of said certificates and resolving other matters incident and relating to the issuance, payment, security, sale, and delivery of said certificates, including the approval and distribution of an official statement pertaining thereto; authorizing the execution of a Paying Agent/Registrar Agreement and an Official Bid Form; complying with the requirements imposed by the letter of representations on file with the depository trust company; authorizing the execution of any necessary engagement agreements with the County's financial advisors and/or bond counsel; and providing for an effective date. Cost: TBD; Speaker: Judge Schawe; Backup: 49; additional backup will be provided during court, Exhibits A-C.
Discussion/Action regarding the structure and appointments of a Bond Committee. Cost: None; Speaker: Commissioner Theriot; Backup: None.
Discussion/Action consideration and approval of an order authorizing the issuance of "Caldwell County, Texas Combination Tax and Limited Pledge Revenue Certificates of Obligation, Series 2018"; providing for the payment of said certificates by the levy of an ad valorem tax upon all taxable property within the county and further securing said certificates by a lien on and pledge of the pledged revenues derived from the operation of the County Jail; providing the terms and conditions of said certificates and resolving other matters incident and relating to the issuance, payment, security, sale, and delivery of said certificates, including the approval and distribution of an official statement pertaining thereto; authorizing the execution of a Paying Agent/Registrar Agreement and an Official Bid Form; complying with the requirements imposed by the letter of representations on file with the depository trust company; authorizing the execution of any necessary engagement agreements with the County's financial advisors and/or bond counsel; and providing for an effective date. Cost: TBD; Speaker: Judge Schawe; Backup: 49; additional backup will be provided during court, Exhibits A-C.
Discussion/Action regarding the tax rate and voting on the proposed tax rate. If the tax rate will exceed the roll back rate or effective tax rate (whichever is lower), take record vote and schedule two public hearings. Cost: None; Speaker: Judge Schawe; Backup: 21.
Discussion/Action to discuss the interim Emergency Management Coordinator salary. Cost: TBD; Speaker: Judge Schawe; Backup: None.
Discussion/Action authorizing the County Judge to execute a Development Incentive Agreement with Crop One Holdings, Inc. for purposes of promoting local economic development through a tax rebate incentive. Cost: TBD; Speaker: Commissioner Theriot; Backup: 27.
Discussion/Action to award the Request For Proposal #2 Vote Tabulation System to Election Systems & Software (ES&S) and approve the attached Agreement(s) totaling $445,316.11 voting system hardware, $54,513 poll books and software, $4,500 maintenance, support and data conversion fee on the poll book firmware for a Grand Total of $504,329.11. Annual maintenance costs after the second year will include the following: $34,185 for software and maintenance costs ($8,375 for polls books software and maintenance and $25,810 for voting system and other hardware, software maintenance and firmware fees). Cost: TBD; Speaker: Judge Schawe / Pamela Ohlendorf; Backup: 15.
Discussion/Action to approve the early election voting hours and locations for the General Election on November 6, 2018. Cost: None; Speaker: Judge Schawe / Pamela Ohlendorf; Backup: 3.
Discussion/Action regarding the selection of the 2018/2020 County Election Officers as proposed by the Caldwell County Democratic and Republican Party Appointment. Cost: None; Speaker: Judge Schawe / Pamela Ohlendorf; Backup: 19.
Discussion/Action to approve Budget Amendment #24 decreased budget line item 001-6610-5310 / Machinery and Equipment in the amount of $4,000 and increasing budget line item 001-6610-4510/ Repairs & Maintenance in the amount of $4,000 netting a $0 cost to Information Technology. Cost: None. Speaker: Judge Schawe; Backup: 3.
Discussion/Action regarding 2019 Sheriffs' and Constables' Fees. Cost: None; Speaker: Judge Schawe / Carol Holcomb; Backup: 1.
Discussion/Action regarding the .US Locality Domain Name Registration Agreement with NeuStar, Inc. related to the County website services administered through County Information Resources Agency and Texas Association of Counties. Cost: None; Speaker: Judge Schawe; Backup: 12.
Discussion/Action regarding the renewal of the Interlocal Contract for Geographic Information System Data with the Capital Area Emergency Communications District with Capital Area. Cost: None; Speaker: Judge Schawe; Backup: 17.
Discussion/Action regarding the renewal of the Interlocal Contract for Public Answering Point Maintenance, Equipment and Training with the Capital Area Emergency Communications District. Cost: None; Speaker: Judge Schawe; Backup: 10.
Discussion/Action to consider making a donation to the Seton Hays Foundation Gala to benefit the areas of greatest need at Seton Medical Center Hays and Seton Edgar B. Davis Children's Care-A Van. Cost: TBD; Speaker: Commissioner Moses / Megan Pumarejo; Backup: None.
Discussion/Action regarding the renewal of the Service Contract for Seth Thomas Tower Clock in the courthouse. Cost: $1750.00; Speaker: Judge Schawe; Backup: 1.
Discussion/Action to adopt the proposed amendments to the Caldwell County Development Ordinance. Cost: None; Speaker: Commissioner Theriot; Backup: None.
Discussion/Action to consider a variance request from the Caldwell County Subdivision Ordinance concerning the lot frontages for the Re-Plat of Lots 2-B North and 2-B-South of Pecan Meadows subdivision located on FM 1854. Cost: None; Speaker: Commissioner Roland / Kasi Miles; Backup: 9.
Discussion/Action concerning approval of an Order authorizing the filing of a Final Plat (Short Form Procedure) for Re-Plat of Lot 2-B-North and Lot 2-B-South of Pecan Meadows subdivision located on FM 1854. Cost: None; Speaker: Commissioner Roland / Kasi Miles; Backup: 17.
Discussion/Action concerning approval of an Order authorizing the filing of a Final Plat (Short Form Procedure) for Old Line Estates located on Old Colony Line Road (CR 160). Cost: TBD; Speaker: Commissioner Moses / Kasi Miles; Backup: 13.
Discussion/Action regarding the position of the County Engineer. Cost: None; Speaker: Commissioner Roland; Backup: None.
Discussion/Action to discuss the interim Emergency Management Coordinator salary. Cost: TBD; Speaker: Judge Schawe; Backup: None.
Call Meeting to Order. Invocation. Lockhart Ministerial Alliance Pledge of Allegiance to the Flags. (Texas Pledge: Honor the Texas Flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible), Announcements. Items or comments from Court members or staff. Citizens' Comments. At this time any person may speak to Commissioners Court if they have filled out a Caldwell County Commissioners Court Participation Form. Comments will be limited to four (4) minutes per person. No action will be taken on these items and no discussion will be had between the speaker(s) and members of the Court. The Court does retain the right to correct factual inaccuracies made by the speakers. (If longer than 30 minutes, then the balance of comments will continue as the last agenda item of the day).
CONSENT AGENDA. (The following consent items may be acted upon in one motion). 1. Approve payment of County invoices in the amount of $ 325,043.76. 2. Ratify re-occurring County payments in the amount of: A. S 290,492.82 (Payroll for 07/16/2018 - 07/31/2018) B. $ 86,218.82 (Payroll for 07/16/2018 - 07/31/2018) C $ 163,256.22 (Department of Motor Vehicle Fees) D. $ 380,230.90 (Texas Motor Vehicle Sales/Use Tax and Surcharge) E. $ 17,365.50 (Texas Motor Vehicle Registration Surcharge/Title Application Fees) F. $ 1,398.65 (Texas Boat and Boat Motor Sales and Use Tax Report) 3. Approve payment and accept Renewal of Surety Bond # 63317145 for County Auditor, Barbara Gonzales for a term of one year beginning on August 16, 2018. 4. Accept the Notice of Public Hearing to consider the proposed 2018 Appraisal District Budget from the Caldwell County Appraisal District. 5. Approve Budget Amendment #23 to approve decreasing budget line item 002-1101-4630 / Seal Coating in the amount of $10,000 and increasing budget line item 002-1101-5310 / Machinery and Equipment in the amount of $10,000 netting a $0 cost to Unit Road.
Lori Ran gel. County Treasurer: Quarterly Investment Report for Quarter Ending 03/31/2018 Quarterly Investment Report for Quarter Ending 06/30/2018
Elsie Lacey - 4-H Interpretation Graham Moore - Alliance Regional Water Authority
Discussion/Action regarding the burn ban. Cost: None; Speaker: Judge Schawe / Carine Chalfoun; Backup: None.
Discussion/Action to consider making a donation to the Seton Hays Foundation Gala to benefit the areas of greatest need at Seton Medical Center Hays and Seton Edgar B. Davis Children's Care-A Van. Cost: TBD; Speaker: Commissioner Moses / Megan Pumarejo; Backup: None.
Discussion/Action consideration and approval of an order authorizing the issuance of "Caldwell County, Texas Combination Tax and Limited Pledge Revenue Certificates of Obligation, Series 2018"; providing for the payment of said certificates by the levy of an ad valorem tax upon all taxable property within the county and further securing said certificates by a lien on and pledge of the pledged revenues derived from the operation of the County Jail; providing the terms and conditions of said certificates and resolving other matters incident and relating to the issuance, payment, security, sale, and delivery of said certificates, including the approval and distribution of an official statement pertaining thereto; authorizing the execution of a Paying Agent/Registrar Agreement and an Official Bid Form; complying with the requirements imposed by the letter of representations on file with the depository trust company; authorizing the execution of any necessary engagement agreements with the County's financial advisors and/or bond counsel; and providing for an effective date. Cost: TBD; Speaker: Judge Schawe; Backup: 49; additional backup will be provided during court, Exhibits A-C.
Discussion/Action regarding the structure and appointments of a Bond Committee. Cost: None; Speaker: Commissioner Theriot; Backup: None.
Discussion/Action consideration and approval of an order authorizing the issuance of "Caldwell County, Texas Combination Tax and Limited Pledge Revenue Certificates of Obligation, Series 2018"; providing for the payment of said certificates by the levy of an ad valorem tax upon all taxable property within the county and further securing said certificates by a lien on and pledge of the pledged revenues derived from the operation of the County Jail; providing the terms and conditions of said certificates and resolving other matters incident and relating to the issuance, payment, security, sale, and delivery of said certificates, including the approval and distribution of an official statement pertaining thereto; authorizing the execution of a Paying Agent/Registrar Agreement and an Official Bid Form; complying with the requirements imposed by the letter of representations on file with the depository trust company; authorizing the execution of any necessary engagement agreements with the County's financial advisors and/or bond counsel; and providing for an effective date. Cost: TBD; Speaker: Judge Schawe; Backup: 49; additional backup will be provided during court, Exhibits A-C.
Discussion/Action regarding the tax rate and voting on the proposed tax rate. If the tax rate will exceed the roll back rate or effective tax rate (whichever is lower), take record vote and schedule two public hearings. Cost: None; Speaker: Judge Schawe; Backup: 21.
Discussion/Action to discuss the interim Emergency Management Coordinator salary. Cost: TBD; Speaker: Judge Schawe; Backup: None.
Discussion/Action authorizing the County Judge to execute a Development Incentive Agreement with Crop One Holdings, Inc. for purposes of promoting local economic development through a tax rebate incentive. Cost: TBD; Speaker: Commissioner Theriot; Backup: 27.
Discussion/Action to award the Request For Proposal #2 Vote Tabulation System to Election Systems & Software (ES&S) and approve the attached Agreement(s) totaling $445,316.11 voting system hardware, $54,513 poll books and software, $4,500 maintenance, support and data conversion fee on the poll book firmware for a Grand Total of $504,329.11. Annual maintenance costs after the second year will include the following: $34,185 for software and maintenance costs ($8,375 for polls books software and maintenance and $25,810 for voting system and other hardware, software maintenance and firmware fees). Cost: TBD; Speaker: Judge Schawe / Pamela Ohlendorf; Backup: 15.
Discussion/Action to approve the early election voting hours and locations for the General Election on November 6, 2018. Cost: None; Speaker: Judge Schawe / Pamela Ohlendorf; Backup: 3.
Discussion/Action regarding the selection of the 2018/2020 County Election Officers as proposed by the Caldwell County Democratic and Republican Party Appointment. Cost: None; Speaker: Judge Schawe / Pamela Ohlendorf; Backup: 19.
Discussion/Action to approve Budget Amendment #24 decreased budget line item 001-6610-5310 / Machinery and Equipment in the amount of $4,000 and increasing budget line item 001-6610-4510/ Repairs & Maintenance in the amount of $4,000 netting a $0 cost to Information Technology. Cost: None. Speaker: Judge Schawe; Backup: 3.
Discussion/Action regarding 2019 Sheriffs' and Constables' Fees. Cost: None; Speaker: Judge Schawe / Carol Holcomb; Backup: 1.
Discussion/Action regarding the .US Locality Domain Name Registration Agreement with NeuStar, Inc. related to the County website services administered through County Information Resources Agency and Texas Association of Counties. Cost: None; Speaker: Judge Schawe; Backup: 12.
Discussion/Action regarding the renewal of the Interlocal Contract for Geographic Information System Data with the Capital Area Emergency Communications District with Capital Area. Cost: None; Speaker: Judge Schawe; Backup: 17.
Discussion/Action regarding the renewal of the Interlocal Contract for Public Answering Point Maintenance, Equipment and Training with the Capital Area Emergency Communications District. Cost: None; Speaker: Judge Schawe; Backup: 10.
Discussion/Action to consider making a donation to the Seton Hays Foundation Gala to benefit the areas of greatest need at Seton Medical Center Hays and Seton Edgar B. Davis Children's Care-A Van. Cost: TBD; Speaker: Commissioner Moses / Megan Pumarejo; Backup: None.
Discussion/Action regarding the renewal of the Service Contract for Seth Thomas Tower Clock in the courthouse. Cost: $1750.00; Speaker: Judge Schawe; Backup: 1.
Discussion/Action to adopt the proposed amendments to the Caldwell County Development Ordinance. Cost: None; Speaker: Commissioner Theriot; Backup: None.
Discussion/Action to consider a variance request from the Caldwell County Subdivision Ordinance concerning the lot frontages for the Re-Plat of Lots 2-B North and 2-B-South of Pecan Meadows subdivision located on FM 1854. Cost: None; Speaker: Commissioner Roland / Kasi Miles; Backup: 9.
Discussion/Action concerning approval of an Order authorizing the filing of a Final Plat (Short Form Procedure) for Re-Plat of Lot 2-B-North and Lot 2-B-South of Pecan Meadows subdivision located on FM 1854. Cost: None; Speaker: Commissioner Roland / Kasi Miles; Backup: 17.
Discussion/Action concerning approval of an Order authorizing the filing of a Final Plat (Short Form Procedure) for Old Line Estates located on Old Colony Line Road (CR 160). Cost: TBD; Speaker: Commissioner Moses / Kasi Miles; Backup: 13.
Discussion/Action regarding the position of the County Engineer. Cost: None; Speaker: Commissioner Roland; Backup: None.
Discussion/Action to discuss the interim Emergency Management Coordinator salary. Cost: TBD; Speaker: Judge Schawe; Backup: None.