Call Meeting to Order. Invocation. Lockhart Ministerial Alliance Pledge of Allegiance to the Flags. (Texas Pledge: Honor the Texas Flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible), Announcements. Items or comments from Court members or staff. Citizens* Comments. At this time any person may speak to Commissioners Court if they have filled out a Caldwell County Commissioners Court Participation Form. Comments will be limited to four (4) minutes per person. No action will be taken on these items and no discussion will be had between the speaker(s) and members of the Court. The Court does retain the right to correct factual inaccuracies made by the speakers. (If longer than 30 minutes, then the balance of comments will continue as the last agenda item of the day).
1. Approve payment of County invoices in the amount of $ 345,373.15. 2. Ratify re-occurring County payments in the amount of: A. $ 293,392.01 (Payroll for 10/14/2018 -10/27/2018) B. $ 87,965.10 (Payroll Tax for 10/14/2018-10/27/2018) C. $ 61,086.61 (Department of Motor Vehicle Fees) 3. Accept quarterly reporting as submitted by County Treasurer's Office: 105.00 (Sexual Abuse/Substance Abuse Programs) 175,577.13 (State Criminal Costs & Fees) 21,343.77 (Civil Fees) D. $ 2,963.42 (Child Safety Seat & Seat Beat Violation Fees) E. $ 901.31 (Specialty Court Program Account) F. $ 7,516.34 (Electronic Filing System State Fund for Civil and Criminal) 4. Accept and approve payment of Surety Bond Continuation Certificate #14771315 for Court Clerk, Melanie Bowden. 5. Accept the Cost Allocation for the 2019Appraisal District and Collection Budgets.
Amy Baxter, Lockhart Animal Shelter recognition of Volunteers Lt. Anthony Hardee, Caldwell County Sheriffs Office - Vision Summit Reentry Conference Recap
AGENDA ACTION ITEMS Discussion/Action regarding the burn ban. Cost: None; Speaker: Judge Schawe / Carine Chalfoun; Backup: None.
Discussion/Action authorizing the County Judge to enter into a Supplemental Agreement to Interlocal Cooperative Agreement between Caldwell County and City of San Marcos for Subdivision Regulation Within the Extraterritorial Jurisdiction of the City of San Marcos regarding development review of an approximate 53-acre tract located at FM 142 near Church Street in Maxwell. Cost: None; Speaker: Commissioner Theriot; Backup: 2.
Discussion/Action regarding a plan to combine Caldwell County's Public Service Announcement Points (PSAP's) and presentation. Cost: None; Speaker: Judge Schawe; Backup: None.
Discussion/Action to adopt an Interlocal Cooperative Agreement between Caldwell County and the City of Lockhart for the regulation of subdivisions within the Extraterritorial Jurisdiction of the City of Lockhart, pursuant to Section 242.001(d)(1) of the Texas Local Government Code. Cost: None; Speaker: Judge Schawe; Backup: 16.
Discussion/Action to authorize the County Judge to execute a Chapter 381 Economic Development Incentive Agreement between Visionary Fiber Technologies and Caldwell County for purposes of local economic development through a tax rebate incentive. Cost: TBD; Speaker: Judge Schawe; Backup: 31.
Discussion/Action to approve the nominations to the Plum Creek Conservation District Board of Directors for a four-year term. Cost: None; Speaker: Judge Schawe; Backup: 2.
Discussion/ Action to approve Budget Amendment #1, Fiscal Year 2018-2019 decreasing budget line item(s) 001-6510-4860 f Contingency in the amount of $5,829 and 001-6510-4863 / Overtime Contingency in the amount of $5,605; and approve the increased budget line item(s) 009-1000-2140 / Uniform Stipend in the amount of $5,200, 009-1000-1150 / Overtime in the amount of $5,000, 009-1000-2010 / Social Security & Medicare Tax in the amount of $781 ($398 + $383), 009-1000-2030 / Retirement $453 ($231 - $222), 001-9000-4961 / Transfer to Courthouse Security in the amount of $11,434 and 009-7000-1000 / Transfer from General Fund in the amount of $11,434. The total cost will be $11,434 'Transfer from the General Fund to Transfer to Courthouse Security Fund. Cost: $11,434.00; Speaker: Judge Schawe; Backup: 1.
Discussion/Action to approve Budget Amendment # 2 decreasing budget line item 001-6510-4863 / Overtime Contingency in the amount of $1,120; and increasing budget line item(s) 001-2130-1150 / Overtime Contingency in the amount of $1,000, 001-2130-2010 / Social Security & Medicare in the amount of $76, and 001-2130-2030 / Retirement in the amount of $44 netting a $0 cost to General Fund, (Decreasing Non-Departmental Overtime Contingency / Increasing County Auditor Overtime). Cost: None; Speaker: Judge Schawe; Backup: 1.
Discussion/Action to authorize Resolution 21-2018 certifying the reallocation of surface transportation block grant funding and committed matching funds to the Capital Area Metropolitan Planning Organization (CAMPO) for the FM 150/Yarrington Road project. Cost: TBD; Speaker: Commissioner Theriot; Backup: 22.
Discussion/Action regarding the Certificates of Obligation expenditure list items. Cost: TBD; Speaker: Judge Schawe; Backup: 1.
Discussion/Action regarding the engagement letter with Rutledge, Crain & Company, PC for the purposes of financial statements auditing for the year ended September 30, 2018. Cost: The cost is not to exceed $29,750 for the financial statements, and an estimate of $7,500 to conduct and report on the single audit; Speaker: Judge Schawe / Barbara Gonzales; Backup: 8.
15. Discussion/Action to approve Final Draft Request for Proposal (RFP) for Administration and Professional Services of General Land Office - Community Development Block Grant (GLO-CDBG) funding. Following approval of RFP final draft, RFP advertisement will be conducted on November 15th, 2018 & submission deadline of proposals is Nov. 26th, 2018. Cost: None; Speaker: Judge Schawe / Danie Blake; Backup: 28. 16. Discussion/Action to approve Final Draft Request for Proposal (RFP) for Management Services for Caldwell County Hazard Mitigation Projects/Funding. Following approval of RFP final draft, RFP advertisement will be conducted on November 15,h, 2018 and submission deadline of proposals is November 26,h, 2018. Cost: None; Speaker: Judge Schawe / Danie Blake; Backup: 25.
Discussion/Action to approve Final Draft of Request for Qualifications (RFQ: 18CCP01A) for the TCEQ-LID 319 Grant - Construction Manager at Risk Project. Succeeding approval of final draft, Purchasing Agent will notify the public of RFQ:18CCP0IA. All statements of qualifications will be submitted to the Purchasing Agent no later than the deadline of November 28, 2018 at 2:00 p.m. Cost: None; Speaker: Judge Schawe / Danie Blake; Backup: 35.
Discussion/Action to approve Final Draft of Request for Qualifications (RFQ: 18CCP01B) for the TCEQ-LID 319 Grant - Design Build Project. Succeeding approval of final draft, Purchasing Agent will notify the public of RFQ:18CCP01B. All statements of qualifications will be submitted to the Purchasing Agent no later than the deadline of November 28, 2018 at 2:00 p.m. Cost: None; Speaker: Judge Schawe / Danie Blake; Backup: 35.
Discussion/Action Purchasing Department requests approval to compose standard Request for Bid (RFB) for a mowing maintenance contract, on behalf of Unit Road Department. Cost: None; Speaker: Judge Schawe / Danie Blake; Backup: None.
Discussion/Action to approve acceptance of a Texas Department of Public Safety Emergency Management Performance Grant (EMPG) of $31,340.43. Cost: None; Speaker: Judge Schawe / Dennis Engelke; Backup: 9.
Discussion/Action to approve pursuing an application for the Texas General Land Office Community Development and Revitalization Program grant as distributed through the Capital Area Council of Governments Community Development Block Grant (CDBG) Disaster Recovery funds initiative. Cost: TBD; Speaker: Judge Schawe / Dennis Engelke; Backup: 10.
Discussion/Action concerning approval of an Order authorizing the filing of a Final Plat (Short Form Procedure) for Reserve Acres on Burdette Wells Road (CR 207). Cost: None; Speaker: Commissioner Moses / Kasi Miles; Backup: 19.
26. Discussion/Action regarding the renewal of the lease of 9675 State Highway 142 in Maxwell for Precinct 3 Justice. Cost: TBD; Speaker: Judge Schawe; Backup: 2. 27. Adjournment.
Call Meeting to Order. Invocation. Lockhart Ministerial Alliance Pledge of Allegiance to the Flags. (Texas Pledge: Honor the Texas Flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible), Announcements. Items or comments from Court members or staff. Citizens* Comments. At this time any person may speak to Commissioners Court if they have filled out a Caldwell County Commissioners Court Participation Form. Comments will be limited to four (4) minutes per person. No action will be taken on these items and no discussion will be had between the speaker(s) and members of the Court. The Court does retain the right to correct factual inaccuracies made by the speakers. (If longer than 30 minutes, then the balance of comments will continue as the last agenda item of the day).
1. Approve payment of County invoices in the amount of $ 345,373.15. 2. Ratify re-occurring County payments in the amount of: A. $ 293,392.01 (Payroll for 10/14/2018 -10/27/2018) B. $ 87,965.10 (Payroll Tax for 10/14/2018-10/27/2018) C. $ 61,086.61 (Department of Motor Vehicle Fees) 3. Accept quarterly reporting as submitted by County Treasurer's Office: 105.00 (Sexual Abuse/Substance Abuse Programs) 175,577.13 (State Criminal Costs & Fees) 21,343.77 (Civil Fees) D. $ 2,963.42 (Child Safety Seat & Seat Beat Violation Fees) E. $ 901.31 (Specialty Court Program Account) F. $ 7,516.34 (Electronic Filing System State Fund for Civil and Criminal) 4. Accept and approve payment of Surety Bond Continuation Certificate #14771315 for Court Clerk, Melanie Bowden. 5. Accept the Cost Allocation for the 2019Appraisal District and Collection Budgets.
Amy Baxter, Lockhart Animal Shelter recognition of Volunteers Lt. Anthony Hardee, Caldwell County Sheriffs Office - Vision Summit Reentry Conference Recap
AGENDA ACTION ITEMS Discussion/Action regarding the burn ban. Cost: None; Speaker: Judge Schawe / Carine Chalfoun; Backup: None.
Discussion/Action authorizing the County Judge to enter into a Supplemental Agreement to Interlocal Cooperative Agreement between Caldwell County and City of San Marcos for Subdivision Regulation Within the Extraterritorial Jurisdiction of the City of San Marcos regarding development review of an approximate 53-acre tract located at FM 142 near Church Street in Maxwell. Cost: None; Speaker: Commissioner Theriot; Backup: 2.
Discussion/Action regarding a plan to combine Caldwell County's Public Service Announcement Points (PSAP's) and presentation. Cost: None; Speaker: Judge Schawe; Backup: None.
Discussion/Action to adopt an Interlocal Cooperative Agreement between Caldwell County and the City of Lockhart for the regulation of subdivisions within the Extraterritorial Jurisdiction of the City of Lockhart, pursuant to Section 242.001(d)(1) of the Texas Local Government Code. Cost: None; Speaker: Judge Schawe; Backup: 16.
Discussion/Action to authorize the County Judge to execute a Chapter 381 Economic Development Incentive Agreement between Visionary Fiber Technologies and Caldwell County for purposes of local economic development through a tax rebate incentive. Cost: TBD; Speaker: Judge Schawe; Backup: 31.
Discussion/Action to approve the nominations to the Plum Creek Conservation District Board of Directors for a four-year term. Cost: None; Speaker: Judge Schawe; Backup: 2.
Discussion/ Action to approve Budget Amendment #1, Fiscal Year 2018-2019 decreasing budget line item(s) 001-6510-4860 f Contingency in the amount of $5,829 and 001-6510-4863 / Overtime Contingency in the amount of $5,605; and approve the increased budget line item(s) 009-1000-2140 / Uniform Stipend in the amount of $5,200, 009-1000-1150 / Overtime in the amount of $5,000, 009-1000-2010 / Social Security & Medicare Tax in the amount of $781 ($398 + $383), 009-1000-2030 / Retirement $453 ($231 - $222), 001-9000-4961 / Transfer to Courthouse Security in the amount of $11,434 and 009-7000-1000 / Transfer from General Fund in the amount of $11,434. The total cost will be $11,434 'Transfer from the General Fund to Transfer to Courthouse Security Fund. Cost: $11,434.00; Speaker: Judge Schawe; Backup: 1.
Discussion/Action to approve Budget Amendment # 2 decreasing budget line item 001-6510-4863 / Overtime Contingency in the amount of $1,120; and increasing budget line item(s) 001-2130-1150 / Overtime Contingency in the amount of $1,000, 001-2130-2010 / Social Security & Medicare in the amount of $76, and 001-2130-2030 / Retirement in the amount of $44 netting a $0 cost to General Fund, (Decreasing Non-Departmental Overtime Contingency / Increasing County Auditor Overtime). Cost: None; Speaker: Judge Schawe; Backup: 1.
Discussion/Action to authorize Resolution 21-2018 certifying the reallocation of surface transportation block grant funding and committed matching funds to the Capital Area Metropolitan Planning Organization (CAMPO) for the FM 150/Yarrington Road project. Cost: TBD; Speaker: Commissioner Theriot; Backup: 22.
Discussion/Action regarding the Certificates of Obligation expenditure list items. Cost: TBD; Speaker: Judge Schawe; Backup: 1.
Discussion/Action regarding the engagement letter with Rutledge, Crain & Company, PC for the purposes of financial statements auditing for the year ended September 30, 2018. Cost: The cost is not to exceed $29,750 for the financial statements, and an estimate of $7,500 to conduct and report on the single audit; Speaker: Judge Schawe / Barbara Gonzales; Backup: 8.
15. Discussion/Action to approve Final Draft Request for Proposal (RFP) for Administration and Professional Services of General Land Office - Community Development Block Grant (GLO-CDBG) funding. Following approval of RFP final draft, RFP advertisement will be conducted on November 15th, 2018 & submission deadline of proposals is Nov. 26th, 2018. Cost: None; Speaker: Judge Schawe / Danie Blake; Backup: 28. 16. Discussion/Action to approve Final Draft Request for Proposal (RFP) for Management Services for Caldwell County Hazard Mitigation Projects/Funding. Following approval of RFP final draft, RFP advertisement will be conducted on November 15,h, 2018 and submission deadline of proposals is November 26,h, 2018. Cost: None; Speaker: Judge Schawe / Danie Blake; Backup: 25.
Discussion/Action to approve Final Draft of Request for Qualifications (RFQ: 18CCP01A) for the TCEQ-LID 319 Grant - Construction Manager at Risk Project. Succeeding approval of final draft, Purchasing Agent will notify the public of RFQ:18CCP0IA. All statements of qualifications will be submitted to the Purchasing Agent no later than the deadline of November 28, 2018 at 2:00 p.m. Cost: None; Speaker: Judge Schawe / Danie Blake; Backup: 35.
Discussion/Action to approve Final Draft of Request for Qualifications (RFQ: 18CCP01B) for the TCEQ-LID 319 Grant - Design Build Project. Succeeding approval of final draft, Purchasing Agent will notify the public of RFQ:18CCP01B. All statements of qualifications will be submitted to the Purchasing Agent no later than the deadline of November 28, 2018 at 2:00 p.m. Cost: None; Speaker: Judge Schawe / Danie Blake; Backup: 35.
Discussion/Action Purchasing Department requests approval to compose standard Request for Bid (RFB) for a mowing maintenance contract, on behalf of Unit Road Department. Cost: None; Speaker: Judge Schawe / Danie Blake; Backup: None.
Discussion/Action to approve acceptance of a Texas Department of Public Safety Emergency Management Performance Grant (EMPG) of $31,340.43. Cost: None; Speaker: Judge Schawe / Dennis Engelke; Backup: 9.
Discussion/Action to approve pursuing an application for the Texas General Land Office Community Development and Revitalization Program grant as distributed through the Capital Area Council of Governments Community Development Block Grant (CDBG) Disaster Recovery funds initiative. Cost: TBD; Speaker: Judge Schawe / Dennis Engelke; Backup: 10.
Discussion/Action concerning approval of an Order authorizing the filing of a Final Plat (Short Form Procedure) for Reserve Acres on Burdette Wells Road (CR 207). Cost: None; Speaker: Commissioner Moses / Kasi Miles; Backup: 19.
26. Discussion/Action regarding the renewal of the lease of 9675 State Highway 142 in Maxwell for Precinct 3 Justice. Cost: TBD; Speaker: Judge Schawe; Backup: 2. 27. Adjournment.