Call Meeting to Order. Invocation. Lockhart Ministerial Alliance Pledge of Allegiance to the Flags. (Texas Pledge: Honor the Texas Flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible). Announcements. Items or comments from Court members or staff. Citizens" Comments. At this time any person may speak to Commissioners Court if they have filled out a Caldwell County Commissioners Court Participation Form. Comments will be limited to four (4) minutes per person. No action will be taken on these items and no discussion will be had between the speaker(s) and members of the Court. The Court does retain the right to correct factual inaccuracies made by the speakers. (If longer than 30 minutes, then the balance of comments will continue as the last agenda item of the day).
1. Approve payment of County invoices in the amount of $ 151,921.12. 2. Ratify re-occurring County payments in the amount of: A. $ 293,054.68 (Payroll for 10/28/2018-11/10/2018) B. $ 88,042.03 (Payroll Tax for 10/28/2018-11/10/2018) C. $ 35,252.24 (Utilities) D. $93,732.43 (Department of Motor Vehicle Fees) E. $ 350,624.34 (Texas Motor Vehicle Sales/Use Tax and Surcharge) F. $ 16,651.44 (Texas Motor Vehicle Registration Surcharge/Title Application Fees) G. $ 263.32 (Texas Boat and Boat Motor Sales and Use Tax Report) 3. Accept and approve payment of Surety Bond Continuation Certificate #15530860 for Court Clerk Jenifer Watts for a term of one year beginning on December 11, 2018 and ending December 11,2019. 4. Accept the October 2018 Tax Collection Report submitted by the Caldwell County Appraisal District.
AGENDA ACTION ITEMS Discussion/Action regarding the burn ban. Cost: None; Speaker: Judge Schawe / Carine Chalfoun; Backup: None.
Discussion/Action to reschedule the December 24, 2018 meeting of Commissioners Court. Cost: None; Speaker: Judge Schawe; Backup: None.
Discussion/Action to approve the appointment, effective December 12, 2018, of County Judge-Elect Hoppy Haden to the Capital Area Council of Governments (CAPCOG) General Assembly for the year 2019. Cost: None; Speaker: Judge Schawe; Backup: 1.
Discussion/Action to approve the appointment of County Judge-Elect Hoppy Haden to the Capital Area Council of Governments (CAPCOG) Executive Committee for the year 2019. Cost: None; Speaker: Judge Schawe; Backup: 1.
Discussion/Action to approve the appointments of Commissioner B.J. Westmoreland to the Capital Area Metropolitan Planning Organization (CAMPO) Technical Advisory Committee (TAC) and Commissioner Ed Theriot as the Alternate Representative. Cost: None; Speaker: Judge Schawe; Backup: 4.
Discussion/Action to approve decreased budget line item 001-6510-4860 / Contingency in the amount of $2,200; and increasing line item 001-4321-5310 / Machinery and Equipment in the amount of $2,200 netting a $0 to General Fund. Cost: None; Speaker: Judge Schawe/Barbara Gonzales; Backup: 2
Discussion/Action to approve Decreased budget line item(s) 002-1101-1027 / Road Workers in the amount of $10,176; 002-1101-1110 / Longevity in the amount of $2,950; 002-1101-2020 / Group Medical Insurance in the amount of $9,345; 002-1101-4640 / Vegetation Management in the amount of $11,900; 002-1103-3135 / Operating Supplies in the amount of $5,000; 002-1103-3190 / Tires in the amount of $1,519; 002-1103-4510 / Repair and Maintenance in the amount of $1,500; and Increasing budget line item(s) 002-1101-1150 / Overtime in the amount of $4,754; 002-1101-2030 / Retirement in the amount of $3,147; 002-1101-2140 / Uniform in the amount of $293; 002-1101-3137 / Lateral Expense in the amount of $23,495; 002-1101-3181 / Signs in the amount of $64; 002-1101-4610 / Rentals in the amount of $248; 002-1101-4630 / Seal Coating in the amount of $2,370;002-l 102-1110 / Longevity in the amount of $350; 002-1102-2030 / Retirement in the amount of $305; 002-1102-3136 / Supplies & Small Tools in the amount of $3,474; 002-1102-4510 / Repairs & Maintenance in the amount of $3,584; 002-1103-2030 / Retirement in the amount of $228; and 002-1103-2140 / Uniforms in the amount of $78 netting a $0 cost to the 002 Fund / Unit Road. Cost: net zero; Speaker: Judge Schawe/Barbara Gonzales; Backup: 1
Discussion/Action on approving the submission of a grant application pertaining to the Fiscal Year 2019 State Homeland Security Program (SHSP). Cost: None; Speaker: Judge Schawe/Dennis Engelke; Backup: 14
Discussion/Action to approve the submitting of a $2.5 million Economic Development Administration Grant and a $300,000 USDA Rural Business Development Grant to support the LoneStar AgriTech project's purchase of land and placement of utility infrastructure pertaining to the establishment of a commercialized, organic, indoor agricultural grow facility for hops production in Texas. Cost: None; Speaker: Judge Schawe/Dennis Engelke; Backup: 13
14. Discussion/Action: regarding the Purchasing Department's request for approval on the final draft of the request for bid (RFB: 18CCP02A) for mowing maintenance contract for Caldwell County, on behalf of Unit Road Department. Cost: advertising cost TBD; Speaker: Judge Schawe/Danie Blake; Backup: 31 15. Adjournment
Call Meeting to Order. Invocation. Lockhart Ministerial Alliance Pledge of Allegiance to the Flags. (Texas Pledge: Honor the Texas Flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible). Announcements. Items or comments from Court members or staff. Citizens" Comments. At this time any person may speak to Commissioners Court if they have filled out a Caldwell County Commissioners Court Participation Form. Comments will be limited to four (4) minutes per person. No action will be taken on these items and no discussion will be had between the speaker(s) and members of the Court. The Court does retain the right to correct factual inaccuracies made by the speakers. (If longer than 30 minutes, then the balance of comments will continue as the last agenda item of the day).
1. Approve payment of County invoices in the amount of $ 151,921.12. 2. Ratify re-occurring County payments in the amount of: A. $ 293,054.68 (Payroll for 10/28/2018-11/10/2018) B. $ 88,042.03 (Payroll Tax for 10/28/2018-11/10/2018) C. $ 35,252.24 (Utilities) D. $93,732.43 (Department of Motor Vehicle Fees) E. $ 350,624.34 (Texas Motor Vehicle Sales/Use Tax and Surcharge) F. $ 16,651.44 (Texas Motor Vehicle Registration Surcharge/Title Application Fees) G. $ 263.32 (Texas Boat and Boat Motor Sales and Use Tax Report) 3. Accept and approve payment of Surety Bond Continuation Certificate #15530860 for Court Clerk Jenifer Watts for a term of one year beginning on December 11, 2018 and ending December 11,2019. 4. Accept the October 2018 Tax Collection Report submitted by the Caldwell County Appraisal District.
AGENDA ACTION ITEMS Discussion/Action regarding the burn ban. Cost: None; Speaker: Judge Schawe / Carine Chalfoun; Backup: None.
Discussion/Action to reschedule the December 24, 2018 meeting of Commissioners Court. Cost: None; Speaker: Judge Schawe; Backup: None.
Discussion/Action to approve the appointment, effective December 12, 2018, of County Judge-Elect Hoppy Haden to the Capital Area Council of Governments (CAPCOG) General Assembly for the year 2019. Cost: None; Speaker: Judge Schawe; Backup: 1.
Discussion/Action to approve the appointment of County Judge-Elect Hoppy Haden to the Capital Area Council of Governments (CAPCOG) Executive Committee for the year 2019. Cost: None; Speaker: Judge Schawe; Backup: 1.
Discussion/Action to approve the appointments of Commissioner B.J. Westmoreland to the Capital Area Metropolitan Planning Organization (CAMPO) Technical Advisory Committee (TAC) and Commissioner Ed Theriot as the Alternate Representative. Cost: None; Speaker: Judge Schawe; Backup: 4.
Discussion/Action to approve decreased budget line item 001-6510-4860 / Contingency in the amount of $2,200; and increasing line item 001-4321-5310 / Machinery and Equipment in the amount of $2,200 netting a $0 to General Fund. Cost: None; Speaker: Judge Schawe/Barbara Gonzales; Backup: 2
Discussion/Action to approve Decreased budget line item(s) 002-1101-1027 / Road Workers in the amount of $10,176; 002-1101-1110 / Longevity in the amount of $2,950; 002-1101-2020 / Group Medical Insurance in the amount of $9,345; 002-1101-4640 / Vegetation Management in the amount of $11,900; 002-1103-3135 / Operating Supplies in the amount of $5,000; 002-1103-3190 / Tires in the amount of $1,519; 002-1103-4510 / Repair and Maintenance in the amount of $1,500; and Increasing budget line item(s) 002-1101-1150 / Overtime in the amount of $4,754; 002-1101-2030 / Retirement in the amount of $3,147; 002-1101-2140 / Uniform in the amount of $293; 002-1101-3137 / Lateral Expense in the amount of $23,495; 002-1101-3181 / Signs in the amount of $64; 002-1101-4610 / Rentals in the amount of $248; 002-1101-4630 / Seal Coating in the amount of $2,370;002-l 102-1110 / Longevity in the amount of $350; 002-1102-2030 / Retirement in the amount of $305; 002-1102-3136 / Supplies & Small Tools in the amount of $3,474; 002-1102-4510 / Repairs & Maintenance in the amount of $3,584; 002-1103-2030 / Retirement in the amount of $228; and 002-1103-2140 / Uniforms in the amount of $78 netting a $0 cost to the 002 Fund / Unit Road. Cost: net zero; Speaker: Judge Schawe/Barbara Gonzales; Backup: 1
Discussion/Action on approving the submission of a grant application pertaining to the Fiscal Year 2019 State Homeland Security Program (SHSP). Cost: None; Speaker: Judge Schawe/Dennis Engelke; Backup: 14
Discussion/Action to approve the submitting of a $2.5 million Economic Development Administration Grant and a $300,000 USDA Rural Business Development Grant to support the LoneStar AgriTech project's purchase of land and placement of utility infrastructure pertaining to the establishment of a commercialized, organic, indoor agricultural grow facility for hops production in Texas. Cost: None; Speaker: Judge Schawe/Dennis Engelke; Backup: 13
14. Discussion/Action: regarding the Purchasing Department's request for approval on the final draft of the request for bid (RFB: 18CCP02A) for mowing maintenance contract for Caldwell County, on behalf of Unit Road Department. Cost: advertising cost TBD; Speaker: Judge Schawe/Danie Blake; Backup: 31 15. Adjournment